Privacy Act Memo

DATE:

February 8, 2024

TO:

Anne Zajicek, M.D., Pharm.D.
Office of Clinical Research Education and Collaboration Outreach,
Office of Intramural Research (OIR)

FROM:

NIH Privacy Act Officer

SUBJECT:

Applicability of the Privacy Act: Application and Impact of Online Clinical
Research Training Programs on Healthcare Professionals in Industry, Academia,
and Clinical Research, Office of Clinical Research Education and Collaboration
Outreach, OIR, NIH

I have reviewed the OIR submission to OMB referenced above. Information will be collected
through the administration of 8 surveys to streamline the evaluation process for training
programs and capture additional data for more meaningful and effective program outcome
evaluations. The information collected will allow the Office of Clinical Research Education and
Collaboration Outreach (OCRECO) to begin assessment of the value of the training provided by
the Office of Clinical Research Education and Collaboration Outreach on an annual basis, and
the extent to which this training promotes research productivity.
The information collection would begin September 1, 2024, and end on August 1, 2025. The
information will be collected on an annual basis from September through August of each course
year. The 8 surveys consist of the following: an OCRECO Portal Registration, Introduction to
the Principles and Practice of Clinical Research (IPPCR) final course evaluation, IPPCR lecture
evaluation, Principles of Clinical Pharmacology (PCP) final course evaluation, PCP, lecture
evaluation, NIH Summer Course in Clinical and Translational Research course evaluation, the
Sabbatical in Clinical Research Management course evaluation, and the Ethical and Regulatory
Aspects of Clinical Research (Asynchronous/Online) final course evaluation. These surveys will
provide registration and impact metrics for the 5 different training programs in the Office of
Clinical Research Education and Collaboration Outreach in the Office of Intramural Research:
IPPCR, PCP, NIH Summer Course in Clinical and Translational Research, the Sabbatical in
Clinical Research Management, and the Ethical and Regulatory Aspects of Clinical Research
(Asynchronous/Online). The information received from respondents will then be presented to,
evaluated by, and incorporated into the ongoing operational improvement efforts of Program
Director of the Office of Clinical Research Education and Collaboration Outreach.
I have determined that the Privacy Act will apply to this data collection, which includes the
collection of personally identifiable information (PII) and other identifiers stored in a system
designed to be retrieved by a personal identifier.
The data collection is covered by NIH Privacy Act Systems of Record 09-25-0014, “Clinical
Research: Student Records.” If you have questions, please contact me at (301) 402-6201.

Dustin B. Close S
Enclosure

Dustin Close
NIH Privacy Act Officer

Digitally signed by Dustin B.
Close -S
Date: 2024.02.08 07:30:46 -05'00'