Social Services Block Grant (SSBG) Post-Expenditure Report, Pre-Expenditure and Intended Use Plan

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form 1 Intended Use Plan	Form	Modified	Available
Form 1 SSBG Post-Expenditure Reporting Form	Form	Modified	Available
Form 1 Post-Expenditure Reporting Form	Form	Modified	Repair queued
Form 1 SSBG Pre-Expenditure Reporting Form	Form	Modified	Available
Form 1 Pre-Expenditure Report Form	Form	Modified	Repair queued
ADMIN_SSBG_Supporting Statement Part A - Justification_2.7.24.docx	Supporting Statement A	Uploaded 2024-02-08	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
246254	Intended Use Plan	Form	Modified	Intended Use Plan
246254	Intended Use Plan	Instruction	Modified
184191	Post-Expenditure Reporting Form	Form	Modified	SSBG Post-Expenditure Reporting Form
184191	Post-Expenditure Reporting Form	Form	Modified
184191	Post-Expenditure Reporting Form	Instruction	Modified
10079	Pre-Expenditure Report Form	Form	Modified	SSBG Pre-Expenditure Reporting Form
10079	Pre-Expenditure Report Form	Form	Modified

ICR Details

OMB Control No: 0970-0234	ICR Reference No: 202402-0970-004
Status: Historical Active	Previous ICR Reference No: 202102-0970-005
Agency/Subagency: HHS/ACF	Agency Tracking No: OCS
Title: Social Services Block Grant (SSBG) Post-Expenditure Report, Pre-Expenditure and Intended Use Plan
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/25/2024
Retrieve Notice of Action (NOA)	Date Received in OIRA: 02/13/2024
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2027	36 Months From Approved	05/31/2024
Responses	171	0	168
Time Burden (Hours)	8,664	0	8,512
Cost Burden (Dollars)	0	0	0

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Abstract: The Social Services Block Grant (SSBG) program is authorized under Title XX of the Social Security Act, as amended, and is codified at 42 U.S.C. §1397 through §1397e. The implementing regulations for this and other block grant programs authorized by the Omnibus Budget Reconciliation Act of 1981 are published at 45 C.F.R. Part 96. Those regulations include both specific requirements and general administrative requirements instead of 45 CFR Part 92 (the HHS implementation of the A-102 Common Rule) for the covered block grant programs. Requirements specific to SSBG are found in 45 C.F.R. §96.70 through §96.74. The SSBG program provides funds to States, the District of Columbia, Guam, Puerto Rico, American Samoa, the Virgin Islands, and the Commonwealth of the Northern Mariana Islands (hereinafter referred to as States) to support social services for adults and children in support of five statutory goals (42 U.S.C. §1397). Funds are allocated to the States based on population as block grants for the administration of their social services programs. Within specific legal limitations (42 U.S.C. §1397d), States have substantial discretion in the use of funds and may determine what services will be provided, who will be eligible, and how funds will be distributed among the various services. State or local SSBG agencies (i.e., county, city, and regional offices) may provide the services or purchase them from qualified agencies or organizations. States report recipients of SSBG-funded services as any individuals who receive a service funded, in whole or in part, by SSBG. Before a State receives SSBG funds, it must provide information specifying the intended use of the block grant. Annually, states must provide the ACF Office of Community Services (OCS) with information on the types of activities to be supported, the characteristics of individuals to be served, and the estimated amount of SSBG funding that will be allocated to each service category (42 U.S.C. §1397c). Historically, there was no specific format required for states to submit this information and ACF recommended that grant recipients use the post-expenditure reporting form to identify the intended use of funding estimates. A state’s plan for the intended use of funds is used to provide funding OCS with pre-expenditure estimates, which are most commonly provided through the post-expenditure reporting form and are referred to as the pre-expenditure report. The estimated burden for the submission of pre-expenditure report data has historically been included within the burden estimates for the SSBG Post-Expenditure Report (0970-0234). Information reported includes an annual total of adults and children served and expenditures in each of the 29 service categories. Post-expenditure reporting requirements for SSBG are codified at 45 C.F.R. § 96.74. States must submit their annual Post-Expenditure Report within 6 months of the end of the period covered by the report. This request is to extend approval of all materials approved under this OMB number and to make minor updates to the standard pre-and post-expenditure reports. Specifically, we have modified four column titles on the standard pre-and post-expenditure reports, which are required of states to report planned and actual expenditures of SSBG funds, respectively. The proposed changes will clarify what data to include, which will increase accuracy in reporting and assessment for grant recipients and federal staff.

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Authorizing Statute(s): US Code: 42 USC 1397 Name of Law: Social Security Act; Subchapter XX-Block Grants to States for Social Services
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 81088	11/21/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 10083	02/13/2024
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 3

table that charts list of burden

IC Title	Form No.	Form Name
Intended Use Plan	1	Intended Use Plan
Post-Expenditure Reporting Form	1	SSBG Post-Expenditure Reporting Form
Pre-Expenditure Report Form	1	SSBG Pre-Expenditure Reporting Form

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	171	168	0	3	0	0
Annual Time Burden (Hours)	8,664	8,512	0	152	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This request includes modifications to four column titles on the pre-and post-expenditure reports. The proposed changes will clarify for grant recipients what data they should include, which will increase their accuracy in reporting and minimize the need for resubmission to address incorrect data. The changes to the pre and post-expenditure reports does not increase the burden under OMB #0970-0234, but we have adjusted the number of respondents from 56 to 57 to reflect expected respondents over the next three years.

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Annual Cost to Federal Government: $211,285

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/13/2024

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