COJ Attachments

2024-2026 Census of Jails OMB
Clearance Attachments 2-19
Table of Contents
Attachment 2. Title 34 U.S.C. § 10132 .................................................................................................................................... 2
Attachment 3. Sample Website Screenshots .......................................................................................................................... 9
Attachment 4. 60-day Notice ................................................................................................................................................ 15
Attachment 5. 60-day Comments ......................................................................................................................................... 18
Attachment 6. 30-day Notice ................................................................................................................................................ 27
Attachment 7. RTI IRB Determination .................................................................................................................................. 30
Attachment 8. Pre-notification and Verification Request .................................................................................................... 31
Attachment 9. Verification Calls Case Flow and Scripts........................................................................................................ 32
Attachment 10. Reminder Email 1 ........................................................................................................................................ 34
Attachment 11. Reminder Email 2 ........................................................................................................................................ 35
Attachment 12. Invitation Email ........................................................................................................................................... 36
Attachment 13. Reminder Email 3 ........................................................................................................................................ 37
Attachment 14. Reminder Email 4 ........................................................................................................................................ 38
Attachment 15. Nonresponse Call Prompt Script ................................................................................................................. 39
Attachment 16. Paper Form Mailing..................................................................................................................................... 40
Attachment 17. Customized Nonresponse Contact ............................................................................................................. 41
Attachment 18. BJS Director Letter ...................................................................................................................................... 42
Attachment 19. Data Quality Follow-up Email ..................................................................................................................... 43

29

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Attachment 4. 60-Day Notice

85917

Federal Register / Vol. 88, No. 236 / Monday, December 11, 2023 / Notices
(OMB) for review and approval in
accordance with the Paperwork
Reduction Act of 1995.
DATES: Comments are encouraged and
will be accepted for 60 days until
February 9, 2024.
FOR FURTHER INFORMATION CONTACT: If
you have additional comments
especially on the estimated public
burden or associated response time,
suggestions, or need a copy of the
proposed information collection
instrument with instructions or
additional information, please contact
Zhen Zeng, Bureau of Justice Statistics,
810 Seventh Street NW, Washington, DC
20531 (email: [email protected];
telephone: 202–598–9955).
SUPPLEMENTARY INFORMATION: Written
comments and suggestions from the
public and affected agencies concerning
the proposed collection of information
are encouraged. Your comments should
address one or more of the following
four points:
—Evaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the Bureau of Justice
Statistics, including whether the
information will have practical utility;
—Evaluate the accuracy of the agency’s
estimate of the burden of the
proposed collection of information,
including the validity of the
methodology and assumptions used;
—Evaluate whether and if so how the
quality, utility, and clarity of the
information to be collected can be
enhanced; and
—Minimize the burden of the collection
of information on those who are to
respond, including through the use of
appropriate automated, electronic,
mechanical, or other technological
collection techniques or other forms
of information technology, e.g.,
permitting electronic submission of
responses.

Abstract: Since 1970, BJS has
conducted the Census of Jails (COJ,
OMB Control No. 1121–0010) every 5–
6 years to gather data on jail facilities
and inmate populations. The most
recent COJ was conducted in 2019 and
collected data from around 2,900 U.S.
local jails. The COJ is BJS’s most
comprehensive collection of jail data
and serves as the sampling frame for
BJS’s other jail surveys. In the years
when the COJ is not fielded, BJS
administers the Annual Survey of Jails
(ASJ, OMB Control No. 1121–0094) to
one third of the local jails nationwide.
However, the ASJ’s sample size is not
sufficient to produce state-level
estimates. To address this gap, BJS
proposes to replace the ASJ with an
annual census starting in 2025. The
change will ensure that policymakers,
correctional administrators, and
government officials have timely and
relevant data for policy development,
budget planning, and oversight. The
2025 and 2026 COJ forms will be
shorter, resembling the ASJ form in
scope, with 16 items related to jail
populations and facility characteristics.
In 2024, the COJ will collect
comprehensive data on jail population
size and characteristics, such as one-day
counts, demographics, conviction
status, holds for federal and state prison
authorities. It will also cover facility
characteristics and jail programs.
Notably, the 2024 COJ includes a special
module on opioids use disorder
screening and treatment which updates
data first collected in 2019.
Overview of This Information
Collection
1. Type of Information Collection:
Reinstatment of a previously approved
collection.
2. The Title of the Form/Collection:
Census of Jails (COJ).
3. The agency form number, if any,
and the applicable component of the

Department sponsoring the collection:
The COJ contains one form—CJ–3:
Census of Jails. The applicable
component within the Department of
Justice is the Bureau of Justice Statistics
(BJS), in the Office of Justice Programs.
4. Affected public who will be asked
or required to respond, as well as the
obligation to respond: Affected Public is
state, local, and tribal governments. The
obligation to respond is voluntary.
5. An estimate of the total number of
respondents and the amount of time
estimated for an average respondent to
respond: The total estimated number of
respondents is 2,900 for each year of
collection.
It takes 150 minutes to complete the
2024 COJ form. About 70% of the
respondents (2,030) will be contacted
for data quality follow-up and each
follow-up will take 10 minutes. The
total burden for the 2024 COJ is 7,588
hours. The 2025 and 2026 COJ forms are
shorter than the 2024 form and take 80
minutes per response. The estimated
time and number of respondents for
data quality follow-up remain the same.
In addition, it takes 5 minutes to verify
jail status and point-of-contact per jail
for the 2025 and 2026 COJ. The burden
for the 2025 and 2026 COJ is 4,447
hours for each collection. Jail
verification takes 10 minutes per jail for
the 2024 COJ. This burden is covered by
BJS’s generic clearance agreement (OMB
Control Number 1121–0339) and
excluded from the current OMB
application.
6. An estimate of the total annual
burden (in hours) associated with the
collection: The average annual burden is
5,494 hours, or 16,482 hours for three
years of data collection.
7. An estimate of the total annual cost
burden associated with the collection, if
applicable: The estimated cost is
$494,460.

TOTAL BURDEN HOURS
Number of
respondents

Activity

Frequency

Total
annual
responses

Average
reporting
time (min)

Total
annual
burden
(hours)

lotter on DSK11XQN23PROD with NOTICES1

2024 COJ
Data collection ..............................................................................................
Data quality follow-up ...................................................................................

2,900
2,030

Annual ......
Annual ......

2,900
2,030

150
10

7,250
338

Unduplicated Totals ...............................................................................

2,900

...................

..................

..................

7,588

2,900
2,030
2,900

Annual ......
Annual ......
Annual ......

2,900
2,030
2,900

80
10
5

3,867
338
242

2025 COJ
Data collection ..............................................................................................
Data quality follow-up ...................................................................................
Jail status and point-of-contact verification ..................................................

16
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Attachment 4. 60-Day Notice

85918

Federal Register / Vol. 88, No. 236 / Monday, December 11, 2023 / Notices
TOTAL BURDEN HOURS—Continued
Total
annual
burden
(hours)

Frequency

Total
annual
responses

Average
reporting
time (min)

2,900

...................

..................

..................

4,447

Data collection ..............................................................................................
Data quality follow-up ...................................................................................
Jail status and point-of-contact verification ..................................................

2,900
2,030
2,900

Annual ......
Annual ......
Annual ......

2,900
2,030
2,900

80
10
5

3,867
338
242

Unduplicated Totals ...............................................................................

2,900

...................

..................

..................

4,447

Unduplicated Totals for 2024, 2025, and 2026 COJ .....................

2,900

...................

..................

..................

16,482

Number of
respondents

Activity

Unduplicated Totals ...............................................................................
2026 COJ

If additional information is required
contact: Darwin Arceo, Department
Clearance Officer, United States
Department of Justice, Justice
Management Division, Policy and
Planning Staff, Two Constitution
Square, 145 N Street NE, 4W–218,
Washington, DC.
Dated: December 6, 2023.
Darwin Arceo,
Department Clearance Officer for PRA, U.S.
Department of Justice.
[FR Doc. 2023–27096 Filed 12–8–23; 8:45 am]
BILLING CODE 4410–18–P

DEPARTMENT OF LABOR
Employee Benefits Security
Administration
[Prohibited Transaction Exemption 2023–
21; Exemption Application No. D–11955]

Exemption From Certain Prohibited
Transaction Restrictions Involving
Morgan Stanley & Co. LLC, and
Current and Future Affiliates and
Subsidiaries (Morgan Stanley or the
Applicant) Located in New York, New
York
Employee Benefits Security
Administration, Labor.
ACTION: Notice of exemption.
AGENCY:

This document contains a
notice of exemption issued by the
Department of Labor (the Department)
from certain of the prohibited
transaction restrictions of the Employee
Retirement Income Security Act of 1974
(ERISA or the Act) and/or the Internal
Revenue Code of 1986 (the Code).
DATES: The exemption will be in effect
on the date that this grant notice is
published in the Federal Register.
FOR FURTHER INFORMATION CONTACT: Mr.
Joseph Brennan of the Department at
(202) 693–8456. (This is not a toll-free
number.)

lotter on DSK11XQN23PROD with NOTICES1

SUMMARY:

On
November 18, 2021, the Department
published a notice of proposed
exemption in the Federal Register at 86
FR 64695, permitting Morgan Stanley &
Co. LLC, or an affiliate of Morgan
Stanley & Co. LLC (together, Morgan
Stanley) to engage in certain
transactions with Mitsubishi UFJ
Financial Group, Inc., or an affiliate of
Mitsubishi UFJ Financial Group, Inc.
(together Mitsubishi).
Under the exemption, certain
restrictions of ERISA sections 406(a)
and 406(b) and certain sanctions
resulting from the application of Code
section 4975,1 shall not apply to
transactions involving Morgan Stanley
and Mitsubishi (described below) that
are modeled after the following class
exemptions: Prohibited Transaction
Exemption (PTE) 75–1, Part III and Part
IV, PTE 77–3, PTE 77–4, PTE 79–13,
PTE 86–128, and PTE 2002–12,
provided the conditions of this
exemption are met.2 This exemption
provides only the relief specified in its
text and does not provide relief from
violations of any law other than the
prohibited transaction provisions of
ERISA expressly stated herein.
Accordingly, affected parties should be
aware that the conditions incorporated
in this exemption are, taken as a whole,
necessary for the Department to grant

SUPPLEMENTARY INFORMATION:

1 For purposes of this proposed exemption
reference to specific provisions of Title I of ERISA,
unless otherwise specified, should be read to refer
as well to the corresponding Code provisions.
2 Part III and Part IV of Prohibited Transaction
Exemption 75–1 (PTE 75–1 Parts III and IV)(40 FR
50845, October 31, 1975); Prohibited Transaction
Exemption 77–3 (PTE 77–3) (42 FR 18734, April 8,
1977); Prohibited Transaction Exemption 77–4 (PTE
77–4) (42 FR 18732, April 8, 1977); Prohibited
Transaction Exemption 79–13 (PTE 79–13) (44 FR
25533, May 1, 1979); Prohibited Transaction
Exemption 86–128 (PTE 86–128) (51 FR 41686,
November 18, 1986), as amended by (67 FR 64137,
October 17, 2002); Prohibited Transaction
Exemption 2002–12 (PTE 2002–12)(67 FR 9483,
March 1, 2002).

the relief requested by the Applicant.
Absent these or similar conditions, the
Department would not have granted this
exemption.
The Applicant requested an
individual exemption pursuant to
ERISA section 408(a) in accordance
with the Department’s procedures set
forth in 29 CFR part 2570, subpart B (76
FR 66637, 66644, October 27, 2011).
Background
Currently, Mitsubishi is the largest
investor in Morgan Stanley, holding
24.5 percent of Morgan Stanley’s
outstanding common stock. Mitsubishi
also currently nominates two directors
to Morgan Stanley’s board of directors.
Despite this ownership interest, the
Applicant states that Mitsubishi does
not have sufficient control over Morgan
Stanley to warrant treatment of
Mitsubishi and Morgan Stanley as
‘‘affiliates’’ within the meaning of
certain Applicable Class Exemptions,
which are described below.3
The Department has granted a wide
variety of class exemptions that permit
affiliated parties to engage in specified
plan-related transactions, provided that
certain protective conditions are met.
The following seven class exemptions
(the Applicable Class Exemptions) are
relevant to this exemption:
PTE 75–1, Part III permits a fiduciary
to cause a plan to purchase securities
from a member of an underwriting
syndicate, when the fiduciary is also a
member of such syndicate, and the
member selling the securities to the plan
is not affiliated with the fiduciary. The
3 For example, Section I(b) of PTE 86–128 defines
an ‘‘affiliate’’ as, in relevant part, ‘‘any person
directly controlling, controlled by, or under
common control with the person . . .’’ where ‘‘[t]he
term ‘control’ means the power to exercise a
controlling influence over the management or
policies of a person other than an individual.’’ By
granting this exemption, the Department does not
express any view on whether Mitsubishi and
Morgan Stanley are or are not ‘‘affiliates’’ within the
meaning of the Applicable Exemptions.

17
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Attachment 5. 60-Day Comments

Zhen Zeng
Bureau of Justice Statistics
810 Seventh Street NW
Washington, DC 20531
Zhen Zeng,
We are writing this letter to comment on the U.S. Department of Justice’s Bureau of Justice
Statistics (BJS) proposal to reinstate a previously approved data collection with changes for the
Census of Jails 2024-2026 and to lend our analysis.
The O’Neill Institute for National and Global Health Law works with physicians, researchers,
government officials, advocates, people with lived experience, and others to advance a public
health approach to substance use disorder and the overdose epidemic through legal and policy
strategies that promote evidence-based treatment and support recovery. We are grateful for the
opportunity to comment.
We commend the Department of Justice for recognizing the importance of annual data collection
for the nation’s jails, including much needed data on opioid use disorder screening and treatment.
However, under the proposed change, data submission is still voluntary, not required. There is no
mechanism to ensure that any information submitted is provided in a timely fashion or can be
compared with the same type of data collected previously. There are also no questions about
which of the three different medications to treat opioid use disorder are provided and how many
patients receive each, whether jails are over detaining people in their custody, and whether the
preventable cancer screenings, recommended by the Centers for Disease Control and Prevention
and the U.S. Preventive Services Task Force, are being performed. Accordingly, we recommend
that a specific date for completion be required, comparable to previous Census of Jails and
Annual Survey of Jails data submissions, and include the above information about medications
for opioid use disorder, possible over detention, and preventable cancer screening.
Background:
Since 1970, the Bureau of Justice Statistics (BJS) has conducted the Census of Jails (COJ, OMB
Control No. 1121–0010) every five to six years to gather data on jail facilities and inmate
populations. The most recent COJ was conducted in 2019 and collected data from around 2,900
local jails. The COJ is BJS’s most comprehensive collection of jail data and serves as the
sampling frame for BJS's other jail surveys. In the years when the COJ is not conducted, BJS
administers the Annual Survey of Jails (ASJ, OMB Control No. 1121–0094) to one third of the
1
600 New Jersey Ave. NW
Washington, DC 20001
www.oneillinstitute.org

18

Attachment 5. 60-Day Comments

local jails nationwide. However, the ASJ’s sample size is not sufficient to produce state-level
estimates.
To address this gap, BJS proposes to replace the ASJ with an annual census starting in 2025. The
2025 and 2026 COJ forms will be shorter, resembling the ASJ form in scope, with 16 items
related to jail populations and facility characteristics. In 2024, the COJ will collect data on jail
population size and characteristics, such as one-day counts, demographics, conviction status, and
holds for federal and state prison authorities. It will also cover facility characteristics and jail
programs. The 2024 COJ includes a special module on opioid use disorder screening and
treatment which updates data first collected in 2019.
However, the proposed changes will not ensure that policymakers, correctional administrators,
and government officials have the timely and relevant data for policy development, budget
planning, and oversight that they need. The O’Neill Institute for National and Global Health
Law encourages BJS to consider the following: (1) making the reporting of annual data
mandatory, not voluntary, (2) requiring submission by a set deadline, (3) ensuring the collection
of data that can be useful for specific comparisons with previously collected Census of Jail and
ASJ data, (4) in an effort to reduce overdose deaths, requesting data on which of the three
FDA-approved medications for opioid use disorder are offered and the number of individuals
receiving the medications at least once in a year, (5) asking whether anyone at the jail was over
detained and whether the jail conducted a related review, and (6) asking whether any of the
preventable cancer screenings recommended by the Centers for Disease Control and Prevention
and the U.S. Preventive Services Task Force was done.
Lessons Learned from Death in Custody Data Collection Problems
Carceral agencies have long been opaque. Data is hard to access, infrequently collected, and
often released only after lengthy delays. Federal and state reporting mandates are often poorly
enforced. This has negative criminal justice, public health, and civil rights consequences.
Two decades ago, Congress passed the Death in Custody Reporting Act (DCRA). This law was
enacted to help develop solutions to avoid deaths in custody. To do so, DRCA requires states that
receive federal funding to report information about the number of people who died in local jails
or state correctional facilities, or while being arrested.

2
600 New Jersey Ave. NW
Washington, DC 20001
www.oneillinstitute.org

19

Attachment 5. 60-Day Comments

Many states regularly fail to do so.1 According to a 2022 bi-partisan report from the U.S. Senate
Permanent Subcommittee on Investigations, in fiscal 2021, DOJ “failed to identify at least 990
prison and arrest related deaths; and 70% of the data DOJ collected was incomplete.”2 
The DRCA program faced challenges from the start. Congress provided no funding to implement
the law and no enforcement mechanism to ensure states reported data.3 This meant BJS had to
rely on law enforcement and correctional agencies to provide the data voluntarily. 
Because BJS lacked the resources to survey the nation’s roughly 18,000 law enforcement
agencies, it relied on state governments to track arrest-related deaths. Many states failed to
collect the data methodically, often relying on media reports or voluntary reports by law
enforcement agencies. Only 36 states reported data every year.4
The data collection problem is not limited to the DCRA, underscoring how important consistent
and transparent reporting is for the public to know about health and safety problems inside jails
and prisons. For example, consider the spread of COVID-19. Jails and prisons are hotspots for
virus transmission. Tracking COVID-19 in prisons, jails, and detention centers across the country
is necessary to inform critical public health interventions and responses. Inconsistencies in data
reporting practices across agencies, however, makes efforts to collect and standardize COVID-19
data in the carceral context challenging.
The COVID-19 Behind Bars Data Project at the University of California, Los Angeles School of
Law, for example, tracked recorded instances of COVID-19 in jails and prisons across the
country. The Behind Bars Data Project noted that testing and reporting practices varied widely
by correctional agency and that mortality counts may be significantly higher than reported.5 This
is due to the lack of transparency and consistency in data reporting by correctional facilities.6
Additional Questions for the Census of Jails

1

“Uncounted Deaths in America’s Prisons and Jails: How the Department of Justice Failed to Implement
the Death in Custody Reporting Act”, (“DOJ does not expect to complete these reporting requirements
before September 2024—eight years late.35 DOJ has not yet evaluated whether the data that it had
collected in FY 2020 or FY 2021 is of sufficient quality to be used in the DCRA 2013-required analysis
and report to Congress.”), Accessed 8 February 2024
2
“Uncounted Deaths in America’s Prisons and Jails: How the Department of Justice Failed to Implement
the Death in Custody Reporting Act”,
https://www.hsgac.senate.gov/wpcontent/uploads/imo/media/doc/2022-09-20%20PSI%20Staff%20Report
%20%20Uncounted%20Deaths%20in%20America's%20Prisons%20and%20Jails.pdf, Accessed 8
February 2024
3
“How The Federal Government Lost Track of Deaths in Custody”,
https://theappeal.org/police-prison-deaths-data/, Accessed 8 February 2024
4
How The Federal Government Lost Track of Deaths in Custody”,
https://theappeal.org/police-prison-deaths-data/, Accessed 8 February 2024
5
“Covid Behind Bars Data Projects”, https://uclacovidbehindbars.org/, Accessed 8 February 20224
6
“Covid Behind Bars Data Projects”, https://uclacovidbehindbars.org/, Accessed 8 February 20224

3
600 New Jersey Ave. NW
Washington, DC 20001
www.oneillinstitute.org

20

Attachment 5. 60-Day Comments

The proposed Census of Jails should add three topics that can help improve the quality and care
of people in jails across the country. First, while the 2019 census included questions about
medications for opioid use disorder (MOUD), the requested data did not specify the type of
MOUD – methadone, buprenorphine, and naltrexone – provided and the number of people
receiving each medication. These medications are proven to reduce illegal drug use, overdose
deaths, and criminal recidivism rates but are not interchangeable. However, as with other
medications, what is effective for one person may not be for another.
Studies show that people leaving custody are up to 129 times more likely to die of an overdose in
the first two weeks of release than the average person in the street.7 Knowing which MOUD is
provided at a jail, the percentage of people entering custody screened for opioid use disorder, the
percentage of people in custody screened for opioid use disorder, and how many people with
opioid use disorder are provided which medication, and for how long, will help inform
policymakers.
Second, an investigation conducted by the Department of Justice last year “determined that the
[Louisiana Department of Corrections] incarcerates thousands of individuals each year beyond
their legal release dates in violation of the Fourteenth Amendment of the United States
Constitution.”8 Many of these over detained people were incarcerated in local jails. 9 To ensure
that other correctional facilities are not doing so as well, the proposed Census on Jails should ask
whether the jail has anyone over detained, conducted an analysis to determine whether any
person in their custody was over detained, if so, when was this review, and whether there was a
finding of over detention.
Third, the Centers for Disease Control and Prevention supports screening for breast, cervical,
colorectal (colon), and lung cancers as recommended by the U.S. Preventive Services Task
Force.10  Research shows that currently detained people and those with a carceral history have a
significantly higher rate of cancer compared to the remainder of the population.11 The 2019
7

Ingrid A. Binswanger, M.D., Marc F. Stern, M.D., Richard A. Deyo, M.D., Patrick J. Heagerty,
Ph.D., Allen Cheadle, Ph.D., Joann G. Elmore, M.D.,  Thomas D. Koepsell, M.D., “Release from
Prison---A High Risk of Death For Former Inmates”,
https://www.nejm.org/doi/full/10.1056/nejmsa064115, Accessed 8 February 2024
8
“Justice Department Finds Louisiana Department of Public Safety and Corrections Violates the
Constitution By Incarcerating People Beyond Their Release Dates”,
https://www.justice.gov/opa/pr/justice-department-finds-louisiana-department-public-safety-and-correctio
ns-violates, Accessed 8 February 2024.
9
“Justice Department Finds Louisiana Department of Public Safety and Corrections Violates the
Constitution By Incarcerating People Beyond Their Release Dates”,
https://www.justice.gov/opa/pr/justice-department-finds-louisiana-department-public-safety-and-correctio
ns-violates, Accessed 8 February 2024.
10
Centers for Disease Control and Prevention,
https://www.cdc.gov/cancer/dcpc/prevention/screening.htm, Accessed 8 February 2024.
11
“Incarceration Associated with Higher Cancer Mortality, Yale study shows”,
https://medicine.yale.edu/news-article/incarceration-associated-with-higher-cancer-mortality-yale-study-s
hows/, Accessed 8 February 2024.

4
600 New Jersey Ave. NW
Washington, DC 20001
www.oneillinstitute.org

21

Attachment 5. 60-Day Comments

Census of Jails, however, does not address whether any preventable cancer screenings are done.
This information is vital in helping design policies to prevent cancer deaths and the pain and
suffering that accompanies them. The proposed Census on Jails should ask whether the jail
conducts preventable cancer screening, for which type of cancer, and how many screenings were
performed the previous year.
Conclusion
Years of data collection problems have prevented accurate and required determinations of deaths
in carceral settings. According to the Vera Institute, the federal government does not know how
many people die in jails and prisons each year.12 These data collection failures underscore just
how important required, timely, and transparent reporting is for ensuring that the public knows
about the health and safety inside jails and prisons.
The proposed Census of Jail changes, including annual reporting and data on opioid use disorder
screening and treatment, are welcomed first-steps. But much more work needs to be done,
including specifying which of the different medications for opioid use disorder are provided, for
how long, and how many individuals with opioid use disorder receive medication for opioid use
disorder, medicine that they are entitled to under the nation’s civil rights laws. Further, data
should be collected regarding whether anyone at the jail is over detained and whether the jail
conducted a review into possible over detention, and whether recommended preventable cancer
screenings are performed and, if so, for which cancers.
The Department of Justice should also ensure that the submission of the Census of Jail data is
required by a set date, and comparable to previous Census of Jails and Annual Survey of Jails
data submissions. This will help strengthen the nation’s ability to address the pressing health and
safety concerns in jails.
Sincerely,
David Sinkman, JD

12

Erica Bryant “Government Can’t Say How Many People Die in U.S. Jails and Prisons”
https://www.vera.org/news/government-cant-say-how-many-people-die-in-u-s-jails-and-prisons (“DCRA
has never been properly implemented, which has resulted in spotty, inadequate data.”), Accessed 8
February 2024.

5
600 New Jersey Ave. NW
Washington, DC 20001
www.oneillinstitute.org

22

Attachment 5. 60-Day Comments

Zeng, Zhen (OJP)
From:
Sent:
To:
Subject:

Belinda Spinosi
Tuesday, December 12, 2023 2:33 PM
Zeng, Zhen (OJP)
[EXTERNAL] Agency Information Collection Activities; Proposed eCollection eComments Requested;
Reinstatement of a Previously Approved Collection; Census of Jails 2024-26

Mr. Darwin Arceo, Department Clearance Officer
United States Department of Justice
Justice Management Division, Policy and Planning Staff
Two Constitution Square
145 N Street NE, 4W–218
Washington, DC.
re: Agency Information Collection Activities; Proposed eCollection eComments Requested;
Reinstatement of a Previously Approved Collection; Census of Jails 2024-26 88 FR
85916, 85916-85918 (3 pages), OMB Number 1121-0100, 2023-27096
Dear Officer Arceo:
As a disability advocate, I thank the Department of Justice for ensuring the appropriate data is
taken yearly by jails. Without such an action necessary programming and oversight is not
possible to assure the outcomes we expect from Corrections and Rehabilitation.
We need the frequent data to assure Congress can properly fund jails, for all the reasons given.
$494,460.00 is a very small investment to appropriately develop the necessary tools to get
ahead of the cause of violence in our communities.
In looking at CJ-3F survey questions, these are very appropriate for rehabilitation
planning:

8. e. which asks what types of professional staff are employed, specifically for preparation to
properly serve inmates with disabilities and staff who are stressed from the environment they
work in. Over time it is predicted that once each and every corrections facility is properly staffed
up, and we ask universities to educate teachers how to educate students with disabilities and
schools do so, that the number of violent incidents will drop.
16. 04. which asks if there are special education programs for inmates with learning disabilities.
18. which asks what types of special programs exist, such as Substance Use Disorders such as
alcohol, drug, psychological, life skills for adjustment after release.

:

I do not see
the question asking the number of inmates who have disabilities, high school diplomas when
they arrived and since incarcerated, GEDs when they arrived and since incarcerated. There is a
need for unbundling data on high school diplomas and GEDs so that education assessments can
be properly made and upstream professionals can observe the outcomes of their processes. We
hope that upon seeing the total impact of not educating students with disabilities, and allowing
the justice system to be the basin of clean up, that we can correct the education process where
negative public outcomes begin. In Central Ohio, we have a collective citizenry and public
23

Attachment 5. 60-Day Comments

officials who are in one conversation about how we got here and the direction we need to
go. The process has taken a very long time to get here and to understand. We are on the right
track.
Recognizing there is a difference between taking a survey and planning for rehabilitation, my
hope is at least the data will lead to a method for individual rehabilitation plans for those who
are incarcerated. It is my understanding that individual surveys taken are updated when they
meet with professionals. However, the coalescence of data to make informed and assessment of
personal goals needs to also be part of the rehabilitation process. This will require additional
oversight internally and asking for more information from jails externally.
With a comprehensive process loop to educate, rehabilitate, and effectively incorporate
individuals with disabilities back into communities, a strong working relationship will build
confidence as quality outcomes become the norm. No more hiding because we cannot control
external influences. We instead build internal processes, like you are doing here. 

:

The conditions personnel work in is as important as proper planning for who are incarcerated
Thank you for the conversation with the disability community on the need to understand how we get to
the causes of why people are incarcerated and the harm to our justice personnel who struggle to survive
the work they do.

I assure you, though more difficult internally and externally, we are asking for your needs as
well. We hope you will work with us on this. Please reach out. 
With gratitude for this important data work. I am very proud of you.

Belinda Spinosi 
Belinda Spinosi
Disability Advocate
4249 East Broad Street F
Columbus OH 43213
614-902-0572
[email protected]

24

Attachment 5. 60-Day Comments

February 2, 2024
Department of Justice
Bureau of Justice Statistics
810 Seventh Street NW
Washington, DC 20531

Re: Enhancing the Quality, Utility, and Clarity of Information to Be Collected in an Annual
Census of Jails Beginning in 2025

To Whom It May Concern:
FWD.us is a bipartisan organization that believes America’s families, communities, and
economy thrive when more individuals are able to achieve their full potential. To that end,
FWD.us is committed to ending mass incarceration, eliminating racial disparities in the criminal
justice system, expanding opportunities for people and families impacted by the criminal justice
system, and data-driven approaches to advancing public safety. FWD.us has deep expertise in
analyzing jail and prison data at the local, state, and federal levels and is committed to
championing data-driven criminal justice reforms that both reduce incarceration and advance
public safety.
It is with that mission in mind that we submit these brief comments in response to the Bureau of
Justice Statistics (BJS) request for comments on its proposal to replace the Annual Survey of
Jails (ASJ) with a yearly Census of Jails (COJ) starting in 2025. Ensuring accurate,
comprehensive, and up-to-date data on the country’s jails is critical to our aim of safely ending
mass incarceration. For this reason, FWD.us supports BJS’s effort to move to an annual COJ
with state-level estimates. More regularly updated data will facilitate timely analysis of recently
implemented reforms, aid in estimating the potential impact of proposed reforms, and further our
understanding of local, state, and national trends in jail populations and demographics. The
utility of these COJs, however, will be dependent on the scope and characteristics of the
information collected. With that in mind, we make the following recommendations:
●

Reports created from data collected in the current ASJ contain several important
variables that would be extremely valuable to have access to at the state level for
developing and analyzing criminal justice policy. For example, the ASJ includes
demographic information, conviction status, offense severity, population size, number of
admissions, average time in jail, rated capacity/percent of capacity filled, jail

25

Attachment 5. 60-Day Comments

incarceration rates, and incarcerated-person-to-correctional-officer ratios.1 These
statistics are often the only source of standardized statewide jail metrics and are
indispensable for understanding jail populations and longitudinal trends at the state level.
We encourage BJS to include this information in its new annual COJ.
●

There are several variables collected in the current COJ, but omitted from the current
ASJ, that would significantly increase the utility of annual state-level jail statistics.
Characteristics in this category include: jail populations held for violations of probation or
parole, jail populations by urban or rural locality, jail populations by citizenship status,
functions of jails, and substance use disorder screening and treatment in jails.2 We
encourage BJS to include this information in its new annual census of jails, particularly
considering the increasing focus on people jailed for probation or parole violations, the
growth of rural incarceration rates, and the far-reaching impact of the opioid epidemic
into carceral settings.

In sum, we urge BJS to ensure that all characteristics currently captured in either the ASJ or the
COJ be included in the new proposed annual COJ. Such a comprehensive yearly snapshot of
the country’s jails will be an invaluable tool for identifying and testing policy interventions aimed
at safely reducing the United States’ jail and prison populations.
Sincerely,

Felicity Rose
Felicity Rose
Vice President, Criminal Justice Policy and Research
FWD.us

1

United States Department of Justice, Bureau of Justice Statistics, “Annual Survey of Jails,” available at
https://bjs.ojp.gov/data-collection/annual-survey-jails-asj#2-0.
2
United States Department of Justice, Bureau of Justice Statistics, “Census of Jails,” available at
https://bjs.ojp.gov/data-collection/census-jails-coj.

26

Attachment 6. 30-Day Notice

14108

Federal Register / Vol. 89, No. 38 / Monday, February 26, 2024 / Notices

individual practitioners and
recordkeeping requirements of
collectors.
8. Frequency: 1 per year.
9. Total Estimated Annual Time
Burden: 36,167 hours.
10. Total Estimated Annual Other
Costs Burden: $0.
If additional information is required,
contact: Darwin Arceo, Department
Clearance Officer, Policy and Planning
Staff, Justice Management Division,
United States Department of Justice,
Two Constitution Square, 145 N Street
NE, 4W–218 Washington, DC 20530.
Dated: February 21, 2024.
Darwin Arceo,
Department Clearance Officer for PRA, U.S.
Department of Justice.
[FR Doc. 2024–03805 Filed 2–23–24; 8:45 am]
BILLING CODE 4410–09–P

DEPARTMENT OF JUSTICE
[OMB Number 1121–0100]

Agency Information Collection
Activities; Proposed eCollection
eComments Requested; Reinstatement
of a Previously Approved Collection
Census of Jails 2024–26
Bureau of Justice Statistics,
Department of Justice.
ACTION: 30-Day notice.
AGENCY:

The Bureau of Justice
Statistics (BJS), Department of Justice
(DOJ), will be submitting the following
information collection request to the
Office of Management and Budget
(OMB) for review and approval in
accordance with the Paperwork
Reduction Act of 1995. The proposed
information was published in the
Federal Register on December 11, 2023,
allowing a 60-day comment period.
Following publication of the 60-day
notice, the Bureau of Justice Statistics
received three comments. Responses to
these comments will be included in the
final clearance package submitted to
OMB.

SUMMARY:

Comments are encouraged and
will be accepted for 30 days until April
26, 2024.
FOR FURTHER INFORMATION CONTACT: If
you have comments especially on the
estimated public burden or associated
response time, suggestions, or need a
copy of the proposed information
collection instrument with instructions
or additional information, please
contact Zhen Zeng, Bureau of Justice
Statistics, 810 Seventh Street NW,
Washington, DC 20531, (email:

khammond on DSKJM1Z7X2PROD with NOTICES

DATES:

[email protected]; telephone: 202–
598–9955).
SUPPLEMENTARY INFORMATION: Written
comments and suggestions from the
public and affected agencies concerning
the proposed collection of information
are encouraged. Your comments should
address one or more of the following
four points:
—Evaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the Bureau of Justice
Statistics, including whether the
information will have practical utility;
—Evaluate the accuracy of the agency’s
estimate of the burden of the
proposed collection of information,
including the validity of the
methodology and assumptions used;
—Evaluate whether and if so how the
quality, utility, and clarity of the
information to be collected can be
enhanced; and
—Minimize the burden of the collection
of information on those who are to
respond, including through the use of
appropriate automated, electronic,
mechanical, or other technological
collection techniques or other forms
of information technology, e.g.,
permitting electronic submission of
responses.
Overview of This Information
Collection
1. Type of Information Collection:
Reinstatement of a previously approved
collection.
2. The Title of the Form/Collection:
Census of Jails (COJ).
3. Agency form number, if any, and
the applicable component of the
Department sponsoring the collection:
The COJ contains one form—CJ–3:
Census of Jails. The applicable
component within the Department of
Justice is the Bureau of Justice Statistics
(BJS), in the Office of Justice Programs.
4. Affected public who will be asked
or required to respond, as well as the
obligation to respond: The affected
public that will be asked to respond to
the COJ includes jail administrators and
staff from approximately 2,900 city,
county, regional, and private jails. The
obligation to respond is voluntary.
Abstract: Since 1970, BJS has
conducted the Census of Jails (COJ,
OMB Control No. 1121–0010) every 5–
6 years to gather data on jail facilities
and inmate populations. The most
recent COJ was conducted in 2019 and
collected data from around 2,900 U.S.
local jail respondents, representing
approximately 3,100 jail facilities. The
COJ is BJS’s most comprehensive
collection of jail data and serves as the

sampling frame for BJS’s other jail
surveys. In the years when the COJ is
not fielded, BJS administers the Annual
Survey of Jails (ASJ, OMB Control No.
1121–0094) to one third of the local jails
nationwide. However, the ASJ’s sample
size is not sufficient to produce statelevel estimates. To address this gap, BJS
proposes to replace the ASJ with an
annual census starting in 2025. The
change will ensure that policymakers,
correctional administrators, and
government officials have timely and
relevant data for policy development,
budget planning, and oversight. The
2025 and 2026 COJ forms will be
shorter, resembling the ASJ form in
scope, with 16 items related to jail
populations and facility characteristics.
In 2024, the COJ will collect
comprehensive data on jail population
size and characteristics, such as one-day
counts, demographics, conviction
status, holds for federal and state prison
authorities. It will also cover facility
characteristics and jail programs.
Notably, the 2024 COJ includes a special
module on opioids use disorder
screening and treatment which updates
data first collected in 2019.
5. An estimate of the total number of
respondents and the amount of time
estimated for an average respondent to
respond: The total estimated number of
respondents is 2,900 for each year of
collection.
It takes 150 minutes to complete the
2024 COJ form. About 70% of the
respondents (2,030) will be contacted
for data quality follow-up and each
follow-up will take 10 minutes. The
total burden for the 2024 COJ is 7,588
hours. The 2025 and 2026 COJ forms are
shorter than the 2024 form and take 80
minutes per response. The estimated
time and number of respondents for
data quality follow-up remain the same.
In addition, it takes 5 minutes to verify
jail status and point-of-contact per jail
for the 2025 and 2026 COJ. The burden
for the 2025 and 2026 COJ is 4,447
hours for each collection. Jail
verification takes 10 minutes per jail for
the 2024 COJ. This burden is covered by
BJS’s generic clearance agreement (OMB
Control Number 1121–0339) and
excluded from the current OMB
application.
6. An estimate of the total annual
burden (in hours) associated with the
collection: The average annual burden is
5,494 hours, or 16,482 hours for three
years of data collection.
7. An estimate of the total annual cost
burden associated with the collection, if
applicable: The estimated cost is
$534,016.80.
27

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Attachment 6. 30-Day Notice

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Federal Register / Vol. 89, No. 38 / Monday, February 26, 2024 / Notices
TOTAL BURDEN HOURS
Number of
respondents

Activity

Frequency

Total annual
responses

Average
reporting
time
(min)

Total annual
burden
(hours)

2024 COJ
Data collection .............................................................................
Data quality follow-up ..................................................................

2,900
2,030

Annual ........
Annual ........

2,900
2,030

150
10

7,250
338

Unduplicated Totals ..............................................................

2,900

....................

........................

....................

7,588

2025 COJ
Data collection .............................................................................
Data quality follow-up ..................................................................
Jail status and point-of-contact verification .................................

2,900
2,030
2,900

Annual ........
Annual ........
Annual ........

2,900
2,030
2,900

80
10
5

3,867
338
242

Unduplicated Totals ..............................................................

2,900

....................

........................

....................

4,447

2026 COJ
Data collection .............................................................................
Data quality follow-up ..................................................................
Jail status and point-of-contact verification .................................

2,900
2,030
2,900

Annual ........
Annual ........
Annual ........

2,900
2,030
2,900

80
10
5

3,867
338
242

Unduplicated Totals ..............................................................

2,900

....................

........................

....................

4,447

Unduplicated Totals for 2024, 2025, and 2026 COJ ...........

2,900

....................

........................

....................

16,482

If additional information is required
contact: Darwin Arceo, Department
Clearance Officer, United States
Department of Justice, Justice
Management Division, Policy and
Planning Staff, Two Constitution
Square, 145 N Street NE, 4W–218,
Washington, DC.
Dated: February 20, 2024.
Darwin Arceo,
Department Clearance Officer for PRA, U.S.
Department of Justice.
[FR Doc. 2024–03768 Filed 2–23–24; 8:45 am]
BILLING CODE 4410–18–P

DEPARTMENT OF LABOR
Office of Federal Contract Compliance
Programs
Proposed Renewal of the Approval of
Information Collection Requirements;
Comment Request
ACTION:

Notice.

The Department of Labor
(DOL), as part of its continuing effort to
reduce paperwork and respondent
burden, conducts a pre-clearance
consultation program to provide the
general public and Federal agencies
with an opportunity to comment on
proposed and/or continuing collections
of information in accordance with the
Paperwork Reduction Act of 1995. The
program helps ensure that requested
data can be provided in the desired

khammond on DSKJM1Z7X2PROD with NOTICES

SUMMARY:

format, reporting burden (time and
financial resources) is minimized,
collection instruments are clearly
understood, and the impact of collection
requirements on respondents can be
properly assessed. The Office of Federal
Contract Compliance Programs (OFCCP)
is soliciting comments concerning its
proposal to obtain approval from the
Office of Management and Budget
(OMB) for renewal of the information
collection for its construction program
which includes the recordkeeping and
reporting requirements associated with
the program. This request includes two
information collection instruments: the
construction compliance review
scheduling letter and itemized listing
(collectively referred to as the
‘‘construction scheduling letter’’) and
the Construction Contract Award
Notification Requirement Form (CC–
314). OFCCP proposes changes to the
currently authorized construction
scheduling letter and CC–314. The
current OMB approval for the
construction scheduling letter and CC–
314 expires on July 31, 2024. A copy of
the proposed information collection
request can be obtained by contacting
the office listed below in the FOR
FURTHER INFORMATION CONTACT section of
this notice or by accessing it at
www.regulations.gov.

ADDRESSES:

Written comments must be
submitted to the office listed in the
addresses section below on or before
April 26, 2024.

FOR FURTHER INFORMATION CONTACT:

DATES:

You may submit comments
by any of the following methods:
Electronic Comments: The Federal
eRulemaking portal at
www.regulations.gov. Follow the
instructions found on that website for
submitting comments.
Mail, Hand Delivery, Courier:
Addressed to Tina T. Williams, Acting
Deputy Director of OFCCP and Director
of Policy & Program Development,
Office of Federal Contract Compliance
Programs, 200 Constitution Avenue NW,
Room C–3325, Washington, DC 20210.
Instructions: Please submit one copy
of your comments by only one method.
For faster submission, we encourage
commenters to transmit their comment
electronically via the
www.regulations.gov website.
Comments that are mailed to the
address provided above must be
postmarked before the close of the
comment period. All submissions must
include OFCCP’s name for
identification. Comments submitted in
response to the notice, including any
personal information provided, become
a matter of public record and will be
posted on www.regulations.gov.
Comments will also be summarized
and/or included in the request for OMB
approval of the information collection
request.

Tina
T. Williams, Acting Deputy Director of
OFCCP and Director of Policy &
Program Development, Office of Federal
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Attachment 6. 30-Day Notice

14902

Federal Register / Vol. 89, No. 41 / Thursday, February 29, 2024 / Notices

INTERNATIONAL TRADE
COMMISSION
[Investigation Nos. 701–TA–685 and 731–
TA–1599–1601 and 1603 (Final)]

Tin Mill Products From Canada, China,
Germany, and South Korea;
Determinations
On the basis of the record 1 developed
in the subject investigations, the United
States International Trade Commission
(‘‘Commission’’) determines, pursuant
to the Tariff Act of 1930 (‘‘the Act’’),
that an industry in the United States is
not materially injured or threatened
with material injury, and the
establishment of an industry in the
United States is not materially retarded
by reason of imports of tin mill products
from Canada, China, and Germany,
provided for in subheadings 7210.11.00,
7210.12.00, 7210.50.00, 7212.10.00,
7212.50.00, 7225.99.00, and 7226.99.01
of the Harmonized Tariff Schedule of
the United States, that have been found
by the U.S. Department of Commerce
(‘‘Commerce’’) to be sold in the United
States at less than fair value (‘‘LTFV’’),
and imports of the subject merchandise
from China that have been found to be
subsidized by the government of China.2
The Commission further finds that
imports of these products from South
Korea that Commerce has determined
are sold in the United States at LTFV are
negligible and terminates the
antidumping duty investigation
concerning South Korea.

khammond on DSKJM1Z7X2PROD with NOTICES

Background

(19 U.S.C. 1673b(b)).3 Notice of the
scheduling of the final phase of the
Commission’s investigations and of a
public hearing to be held in connection
therewith was given by posting copies
of the notice in the Office of the
Secretary, U.S. International Trade
Commission, Washington, DC, and by
publishing the notice in the Federal
Register (88 FR 60484, September 1,
2023, revised 88 FR 65194, September
21, 2023). The Commission conducted
its hearing on January 4, 2024. All
persons who requested the opportunity
were permitted to participate.
The Commission made these
determinations pursuant to §§ 705(b)
and 735(b) of the Act (19 U.S.C.
1671d(b) and 19 U.S.C. 1673d(b)). It
completed and filed its determinations
in these investigations on February 26,
2024. The views of the Commission are
contained in USITC Publication 5492
(February 2024), entitled Tin Mill
Products from Canada, China, Germany,
and South Korea: Investigation Nos.
701–TA–685 and 731–TA–1599–1601
and 1603 (Final).

1 The

record is defined in § 207.2(f) of the
Commission’s Rules of Practice and Procedure (19
CFR 207.2(f)).
2 89 FR 1542, 89 FR 1538, 89 FR 1529, 89 FR
1545, 89 FR 1532 (January 10, 2024).

CONTACT PERSON FOR MORE INFORMATION:

Sharon Bellamy, Supervisory Hearings
and Information Officer, 202–205–2000.
The Commission is holding the
meeting under the Government in the
Sunshine Act, 5 U.S.C. 552(b). In
accordance with Commission policy,
subject matter listed above, not disposed
of at the scheduled meeting, may be
carried over to the agenda of the
following meeting.
By order of the Commission.
Issued: February 27, 2024.
Sharon Bellamy,
Supervisory Hearings and Information
Officer.
[FR Doc. 2024–04365 Filed 2–27–24; 4:15 pm]
BILLING CODE 7020–02–P

By order of the Commission.
Issued: February 26, 2024.
Lisa Barton,
Secretary to the Commission.

DEPARTMENT OF JUSTICE

[FR Doc. 2024–04238 Filed 2–28–24; 8:45 am]

[OMB Number 1121–0100]

BILLING CODE 7020–02–P

Agency Information Collection
Activities; Proposed eCollection
eComments Requested; Reinstatement
of a Previously Approved Collection
Census of Jails 2024–26; Correction

INTERNATIONAL TRADE
COMMISSION
[USITC SE–24–009]

ACTION:

Sunshine Act Meetings

The Commission instituted these
investigations effective January 18,
2023, following receipt of petitions filed
with the Commission and Commerce by
Cleveland-Cliffs Inc. (‘‘ClevelandCliffs’’), Cleveland, Ohio, and the
United Steel, Paper and Forestry,
Rubber, Manufacturing, Energy, Allied
Industrial and Service Workers
International Union (‘‘USW’’),
Pittsburgh, Pennsylvania. The final
phase of the investigations was
scheduled by the Commission following
notification of preliminary
determinations by Commerce that
imports of tin mill products from China
were subsidized within the meaning of
section 703(b) of the Act (19 U.S.C.
1671b(b)) and imports from Canada,
China, and Germany, were sold at LTFV
within the meaning of 733(b) of the Act

(Sodium Gluconate, Gluconic Acid, and
Derivative Products from China). The
Commission currently is scheduled to
complete and file its determinations and
views of the Commission on March 15,
2024.
5. Outstanding action jackets: none.

United
States International Trade Commission.
TIME AND DATE: March 7, 2024 at 11 a.m.
PLACE: Room 101, 500 E Street SW,
Washington, DC 20436, Telephone:
(202) 205–2000.
STATUS: Open to the public.
MATTERS TO BE CONSIDERED:
1. Agendas for future meetings: none.
2. Minutes.
3. Ratification List.
4. Commission vote on Inv. Nos. 701–
TA–590 and 731–TA–1397 (Review)
AGENCY HOLDING THE MEETING:

3 Commerce published notice in the Federal
Register of an affirmative final determination in
connection with the investigation concerning tin
mill products from South Korea (89 FR 1545,
January 10, 2024) and negative final determinations
in connection with the investigations concerning
tin mill products from the Netherlands, Taiwan,
Turkey, and the United Kingdom (89 FR 1524, 89
FR 1526, 89 FR 1520, 89 FR 1535, January 10,
2024). Accordingly, effective January 10, 2024, the
Commission terminated its antidumping duty
investigations concerning tin mill products from the
Netherlands, Taiwan, Turkey, and the United
Kingdom (89 FR 3694, January 19, 2024).

Notice; correction.

The Department of Justice
published a document in the Federal
Register of February 26, 2024,
concerning request for comments on an
information collection. The document
contained incorrect dates.

SUMMARY:

FOR FURTHER INFORMATION CONTACT:

Zhen Zheng, (202) 598–9955.
SUPPLEMENTARY INFORMATION:

Correction
In the Federal Register of February
26, 2024, in FR Doc. 2024–03768, on
page 1, in the third paragraph column,
correct the DATES caption to read:
Comments are encouraged and
will be accepted for 30 days until March
27, 2024.

DATES:

Dated: February 26, 2024.
Darwin T. Arceo,
DOJ Clearance Officer.
[FR Doc. 2024–04276 Filed 2–28–24; 8:45 am]
BILLING CODE 4410–CW–P

29
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Attachment 7. RTI IRB Determination

NOT HUMAN RESEARCH DETERMINATION
November 13, 2023
Bryan Rhodes
919-316-3974
[email protected]
Dear Bryan Rhodes:
On 11/13/2023, the IRB reviewed the following submission:
Type of Review:
Title:
Investigator:
IRB ID:
Funding Source:
Customer/Client Name:
Project/Proposal Number:
Contract/Grant Number:
IND, IDE, or HDE:

Initial Study
Census of Jails 2024
Bryan Rhodes
STUDY00022681
Dept of Justice BJS
Dept of Justice BJS
0219320
15PBJS-23-GK-05394-BJ5B
None

The IRB determined that the proposed activity is not research involving human subjects
as defined by DOJ regulations 28 CFR 26.
Although RTI IRB oversight of this activity is not required, this determination applies
only to the activities described in the IRB submission and may not apply should any
changes be made. If the nature or scope of the activity changes and there are questions
about whether the revised activities constitute human subjects research, you should
contact the IRB to discuss whether a new submission and determination is necessary.
Sincerely,
The RTI Office of Research Protection

Page 1 of 1

30

Attachment 8. Pre-notification and Verification Request
SUBJECT: Information Regarding the Upcoming 2025 Census of Jails
Dear <> <>:
On behalf of the Bureau of Justice Statistics (BJS), thank you for your agency's contributions to our past jail data
collections. Your commitment to providing accurate and timely information has greatly assisted BJS in providing valuable
benchmarks and insights that inform policies and procedures affecting local jails.
We are pleased to announce the upcoming launch of the 2025 Census of Jails (COJ) scheduled for January 2, 2026. The
COJ is the only national study that enumerates every jail facility in the United States, collecting crucial information on jail
population and facility characteristics.
Log In Now to Verify Your Jail’s Contact Information
Please take a moment to update your jail facility eligibility and point of contact information on our secure online portal:
Username:
Password:

«username»
«password»

What’s New in the 2025 COJ?
●

●
●

●

Starting in 2025, the COJ will transition to an annual collection cycle to yield state-level and jail-level data on a
yearly basis. This annual COJ will replace the Annual Survey of Jails, which collected data from about one third of
the local jails in the U.S. from 1982 to 2023.
To reduce reporting burden, BJS has streamlined the COJ instrument by cutting one-third of the items on the
2024 COJ form. The revised COJ form will focus on essential statistics pertaining to your custody jail population.
The reference date for the 2025 COJ will be December 29, 2025. During the census, you will be asked about your
jail’s confined population on that date, including population breakdowns by sex, race, age group, conviction
status, and severity of offense (felony or misdemeanor), etc.
You will also be asked to provide information on admissions, releases, and average daily population for calendar
year 2025.

Preview Census Form
For your convenience, a PDF version of the 2025 COJ Form is available for preview. Additional details about the purpose,
authority, and security of this data collection can be found at our FAQs at https://jailcensus.rti.org/Home/FAQ.
Questions or Concerns about the 2025 COJ?
Our data collection team at RTI International are available 9 AM to 5 PM EDT, Monday through Friday. Contact us tollfree at (866) 354-4992 or by email at [email protected].
Once again, we thank you for your contributions to BJS jail data collections and look forward to working with you once
again on this important data collection effort.

Sincerely,
Kevin M. Scott, Ph.D.
Acting Director, Bureau of Justice Statistics
U.S. Department of Justice
31

Attachment 9. Verification Calls Case Flow and Scripts

2024-2026 Census of Jails Verification Calls Case Flow and Scripts

Use voicemail script

Set callback date/time

Leave voicemail
Make callback
Call POC
number or
another
jail number

No voicemail
After 2 NR contacts,
research alternate #
Use live call script

Live call

Verify POC

Speak with POC or
leave message for POC

Complete

VOICEMAIL SCRIPT
My name is ________ and I’m calling on behalf of the U.S. Department of Justice regarding the 2024 Census of
Jails. We would like to verify your agency’s facility and contact information before the Census launches on July 1.
Please call us back at 866-354-4992.

32

LIVE CALL SCRIPT: 1. GREETINGS
Good {morning/afternoon}. My name is __________ and I’m calling on behalf of the U.S. Department of
Justice regarding the 2024 Census of Jails.

2. POINT OF CONTACT (POC) VERIFICATION
If POC on file

If no POC on file

We have {Salutation XXX} from
our last data collection as your
agency’s contact person. Is
he/she still the contact person
for the 2024 Census of Jails?

We would like to talk to the person who can
provide general information about the type of
facility(ies) you operate and the populations
you house for the upcoming 2024 Census of
Jails. Who would be the contact person?

NO. IDENTIFY
NEW POC

Yes. POC verified

New POC identified

[RECORD CONFIRMATION]

[RECORD FULL NAME AND PHONE
NUMBER OF NEW POC]

Unable to identify new POC
Thank you, bye
[END CALL AND DOCUMENT]

3. SPEAKING WITH POC OR LEAVING A MESSAGE FOR POC
Is {Salutation XXX} [POC] available?

Yes
My name is __________ and I’m calling on behalf of the U.S.
Department of Justice regarding the 2024 Census of Jails. We would
like to verify your agency’s facility and contact information before
the Census launches on July 1. As the contact person for your
agency, could you please verify your phone number and email?
[SEND EMAIL] We just sent you an email with your login information
to the Census of Jails’ website. Have you received it?
[TROUBLESHOOT IF EMAIL NOT RECEIVED]

No
Could I leave a message on his/her
voicemail?
[IF NO VM] Could I leave a message
with you or another staff member who
works with them?

Great. After this call, please log on to the website and answer a few
quick questions about your facilities. It will take only 5 minutes. This
information will help us confirm that your facilities are in scope for
the Census. Do you have any general questions now about the 2024
Census of Jails? [ANSWER QUESTIONS IF ANY]

[LEAVE MESSAGE] My name is
________ and I’m calling on behalf of
the U.S. Department of Justice
regarding the 2024 Census of Jails. We
would like to verify your agency’s
facility and contact information before
the Census launches on July 1. Please
call us back at 866-354-4992.

Please feel free to contact us if you have (additional) questions later.
We appreciate your hep and look forward to receiving your agency’s
data this year. Thank you. Bye.

[IF NO VM AND NO ONE TO TAKE
MESSAGE] When would be a good time
to call back?

[END CALL AND DOCUMENT]

Thank you, I will call then. Bye.
[END CALL AND DOCUMENT]

33

Attachment 10. Reminder Email 1
SUBJECT: Information Regarding the Upcoming 2025 Census of Jails
Dear <> <>:
We are pleased to announce the upcoming launch of the 2025 Census of Jails (COJ), sponsored Bureau of Justice
Statistics (BJS), on January 2, 2026. The COJ is the only data collection effort that enumerates all local jails across the
United States. Prior to 2025, BJS conducted the COJ every 5-6 years, reaching approximately 2,900 local jails, to produce
official statistics on jail populations and facility characteristics. Starting in 2025, the COJ will transition to an annual
collection to yield state-level and jail-level data on a yearly basis. This annual COJ will replace the Annual Survey of Jails,
which collected data from about one third of the local jails in the U.S.
To ensure accurate representation, we kindly request that you confirm or update your jail’s information at
https://jailcensus.rti.org.
Username:
Password:

«username»
«password»

Alternatively, you may provide your agency’s contact information, including the designated respondent’s name, email,
and phone number, by email to [email protected]. Please submit this information by October 15, 2025.
For your convenience, a PDF version of the survey form is available for preview. Additional details about the purpose,
authority, and security of this data collection can be found at our FAQs at https://jailcensus.rti.org/Home/FAQ.
The 2025 COJ will gather information on jail population size, demographic breakdowns, conviction status, offense
severity, facility functions, capacity, and staffing with a reference date of December 29, 2025. Additionally, there will be
questions on admissions, releases, and average daily population for calendar year 2025.
Our project team is happy to work with you in any way to ensure your participation in the census is a smooth process.
Members of our data collection team can be reached at [email protected] or (866) 354-4992, Monday through Friday, 9
AM to 5 PM, EDT.
Thank you very much for your participation in BJS statistical programs.
Sincerely,
Zhen Zeng, Ph.D.
Program Manager of Census of Jails
Bureau of Justice Statistics
U.S. Department of Justice
The Census of Jails (COJ) is the only national data collection effort that enumerates all local
jails in the United States, providing official statistics on jail populations and facilities.
Previously conducted every 5 to 6 years, starting in 2025, the COJ will transition to an annual
collection cycle to track changes in jail population patterns at state and jail levels. The
Bureau of Justice Statistics is authorized to conduct the census under 34 USC §10132 and
may only use data collected under its authority for research and statistical purposes. This
data collection has been approved by the Office of Management and Budget (OMB Control
No: 1121-0100; Expiration Date: XX/XX/202X). For additional information about the purpose,
authority, and security of this data collection, please visit https://jailcensus.rti.org.
34

Attachment 11. Reminder Email 2
SUBJECT: Important Reminders about the 2025 Census of Jails | <>
Dear <> <>:
Please log on today to verify your jail’s contact information and facility status for the upcoming 2025 Census of Jails,
sponsored by the Bureau of Justice Statistics (BJS). This ensures that our communications accurately reach your
designated respondent.
Website:
Username:
Password:

https://jailcensus.rti.org
«username»
«password»

Alternatively, you may provide your agency’s contact information, including the designated respondent’s name, email,
and phone number, by email to [email protected]. Please submit this information by November 6, 2025.
For your convenience, a PDF version of the census form is available for preview. The web survey will be available online
on January 2, 2026.
We are available to address any questions or concerns you may have about the jail census. Please reach out to us at
[email protected] or (866) 354-4992, Monday through Friday, 9 AM to 5 PM, EDT.
Thank you in advance for your participation in BJS statistical programs.
Sincerely,
Zhen Zeng, Ph.D.
Program Manager of Census of Jails
Bureau of Justice Statistics
U.S. Department of Justice

35

Attachment 12. Invitation Email
SUBJECT: Invitation to 2024 Census of Jails | <>
Dear <> <>:
We are pleased to announce that the 2024 Census of Jails (COJ) is now open. The COJ stands as the longest-running and
most comprehensive data collection effort on local jails and the inmates they supervise, enumerating all local jails across
the United States. While participation in the census is voluntary, your contribution is critical to our understanding of the
situation in local jails across the country.
Please submit your data by July 31, 2024. Your login information is—
Website:
Username:
Password:

https://jailcensus.rti.org
«username»
«password»

The Bureau of Justice Statistics (BJS) has contracted with RTI, International to conduct this data collection. The survey
typically takes approximately 150 minutes to complete, and you have the flexibility to fill out the form in multiple
sessions. Feel free to share this email with colleagues within your agency who may assist in completing the survey.
To update your jail contact person or for assistance with completing this survey, please contact RTI at [email protected]
or (866) 354-4992, Monday through Friday, 9 AM to 5 PM, EDT.
Thank you very much for your participation in BJS’s statistical programs.

Sincerely,

Kevin M. Scott, Ph.D.
Acting Director, Bureau of Justice Statistics
U.S. Department of Justice

The Census of Jails (COJ) is the only national data collection effort that enumerates all local
jails in the United States, providing official statistics on jail populations and facilities. The
Bureau of Justice Statistics is authorized to conduct the census under 34 USC §10132 and
may only use data collected under its authority for research and statistical purposes. This
data collection has been approved by the Office of Management and Budget (OMB Control
No: 1121-0100; Expiration Date: XX/XX/202X). For additional information about the purpose,
authority, and security of this data collection, please visit https://jailcensus.rti.org.

36

Attachment 13. Reminder Email 3
SUBJECT: 2024 Census of Jails due soon | <>
Dear <> <>:
This is a friendly reminder about the approaching deadline for the 2024 Census of Jails (COJ), sponsored by the Bureau of
Justice Statistics (BJS). Your prompt response is crucial to maintaining the accuracy and timeliness of national jail
statistics.
If you haven't already, please submit your data by July 31, 2024, using the provided login details:
Website:
Username:
Password:
Deadline:

https://jailcensus.rti.org
«username»
«password»
July 31, 2024

For any assistance with survey completion or to update your agency's contact information, please reach out to RTI at
[email protected] or (866) 354-4992, Monday through Friday, 9 AM to 5 PM, EDT.
We appreciate your ongoing participation in BJS's statistical programs.

Sincerely,
Zhen Zeng, Ph.D.
Census of Jails Program Manager
Bureau of Justice Statistics
U.S. Department of Justice

37

Attachment 14. Reminder Email 4
SUBJECT: 2024 Census of Jails | <>
Dear <> <>:
We would like to thank you for your past support for Bureau of Justice Statistics’ (BJS) statistical programs and remind
you that the Census of Jails (COJ) 2024 collection is overdue. BJS needs your prompt response to publish accurate and
timely statistics on local jails and inmates.
Please submit your data online at https://jailcensus.rti.org.
Username:
Password:
Deadline:

«username»
«password»
August 15, 2024

If needed, you can download a survey form for reference here. For assistance with completing the survey, please contact
our data collection team at [email protected] or (866) 354-4992, Monday through Friday, 9 AM to 5 PM, EDT.
Thank you in advance for your help.

Sincerely,
Zhen Zeng, Ph.D.
Census of Jails Program Manager
Bureau of Justice Statistics
U.S. Department of Justice
The Census of Jails (COJ) is the only national data collection effort that enumerates all local
jails in the United States, providing official statistics on jail populations and facilities. The
Bureau of Justice Statistics is authorized to conduct the census under 34 USC §10132 and
may only use data collected under its authority for research and statistical purposes. This
data collection has been approved by the Office of Management and Budget (OMB Control
No: 1121-0100; Expiration Date: XX/XX/202X). For additional information about the purpose,
authority, and security of this data collection, please visit https://jailcensus.rti.org.

38

Attachment 15. Nonresponse Call Prompt Script

Live Call with POC
Hello, this is [Your Name], and I'm calling on behalf of the U.S. Department of Justice regarding the 2024 Census of Jails.
Am I speaking with the designated point of contact for your agency concerning the Census of Jails?
I wanted to verify if you received our recent email regarding the census. If, for any reason, you haven't received it, I'll
promptly resend the email. Can you please confirm whether you received the reminder email sent on August 1st?
Our goal is to receive the completed census form by August 15. If you have any questions or concerns, please feel free to
contact us at 866-354-4992. We appreciate your help and look forward to receiving your agency’s data soon. Thank you,
and have a great day. Goodbye!

Voicemail
Hi, my name is [your name] and I’m calling on behalf of the U.S. Department of Justice regarding the 2024 Census of
Jails. On Monday August 1st, we emailed you a reminder to submit your agency’s Annual Survey of Jails data on our
website. Please submit your responses online as soon as you are able in the next few weeks. If you have any questions
or concerns, please call us back at 866-354-4992.

39

Attachment 16. Paper Form Mailing

August 22, 2024
Attn: [Salutation POCFirstname POCLastname]
We would like to extend our gratitude for your ongoing support for Bureau of Justice Statistics’ (BJS) statistical
programs. This serves as a friendly reminder that your 2024 Census of Jails (COJ) form is now overdue. [FILL:If
AgencyStatusCodeId=1: Your form has been initiated online but remains incomplete.] We understand the demands on
your time and sincerely encourage you to submit your agency’s data at your earliest convenience.
To submit your data online, please log in at https://jailcensus.rti.org.
Username:
Password:
Deadline:

«username»
«password»
September 15, 2024

Alternatively, you may complete the paper form included in this packet. After filling it out, you can either scan and email
it to [email protected] or return it using the enclosed prepaid envelope.
For assistance with the survey, don't hesitate to contact us at [email protected] or (866) 354-4992, Monday through
Friday, 9 AM to 5 PM, EDT. If you have questions about the COJ collection, feel free to reach out to me via email at
[email protected] or by calling (202) 598-9955.
Thank you in advance for your participation in BJS’s statistical programs.

Sincerely,

Zhen Zeng, Ph.D.
Census of Jails Program Manager
Bureau of Justice Statistics
U.S. Department of Justice

40

Attachment 17. Customized Nonresponse Contact
Customized Nonresponse Calling Guide: Contact #1
Hello [Salutation POC Last Name],
This is [Your Name] from the team overseeing the 2024 Census of Jails for the Department of Justice. I wanted to touch
base with you regarding the recent reminder we sent about submitting data for your agency online. Can you confirm if
you received the email?
I'm here to assist you with any questions or concerns you may have about the submission process. Do you have any
questions or concerns that I can address?
Is there an opportunity for you to submit the data in the next couple of weeks? We are hoping to receive the form by XX.
If there's anything you need assistance with, please feel free to let me know. I'll be checking back in with you soon if we
don't connect. You can reach me directly at 800-334-8571, extension 25984.
Thank you for your time, and I appreciate your contribution to our national jail data collection effort.
Customized Nonresponse Calling Guide: Contact #2
Hello [Salutation POC Last Name],
This is [Your Name] calling, and I'm following up on the message I left for you last week regarding the 2024 Census of
Jails. I hope you're doing well.
I'm reaching out to see if there's an opportunity for you to submit data for your agency soon. If you have any questions
or need assistance, please don't hesitate to reach out to me at 800-334-8571, extension 25984. I'm here to help.
You can expect a reminder email in your inbox shortly. It would be fantastic if we could wrap up this process by the end
of September.
Thank you for your time, and I appreciate your cooperation in completing the Census of Jails.
Customized Nonresponse Email Guide
Subject: 2024 Census of Jails – Reminder |
Hello [Salutation POC Last Name],
This is a friendly reminder to complete your agency's 2024 Census of Jails (COJ) data submission for the Bureau of Justice
Statistics. Kindly enter your data online within the next few weeks, and I'll be reaching out with a follow-up call soon.
Website:
Username:
Password:

https://jailcensus.rti.org
«username»
«password»

Please feel free to review a copy of the form on our website before you start data entry to prepare your responses
effectively.
Should you require any assistance, please don't hesitate to contact me at 800-334-8571, extension , or
[email protected]. Thank you for your help.

Agency Liaison for Census of Jails
41

Attachment 18. BJS Director Letter

September XX, 2024
<>
<>
<>, <> <>
Dear <> <>:
I am reaching out to seek your assistance in completing the Bureau of Justice Statistics’ (BJS) 2024 Census of Jails (COJ).
Your contribution by submitting the form by October 1, 2024, is highly appreciated.
The data you provide, along with information from other local jails, plays a crucial role in enabling BJS to publish
comprehensive national trends in jail populations. BJS is dedicated to delivering accurate and timely statistics that
inform the practices and policies of jails across the nation.
You can submit your data online using the following credentials:
Website:
Username:
Password:

https://jailcensus.rti.org
«username»
«password»

Alternatively, you may download the 2024 COJ form from the provided website, complete it, and email, fax, or mail it
back to us.
For any inquiries about the survey, please feel free to contact our hotline at (866) 354-4992, Monday through Friday, 9
AM to 5 PM, EDT, or email [email protected]. RTI International serves as BJS’s data collection agent for the COJ.
BJS is authorized to conduct the COJ under 34 U.S.C. § 10132 and may only use data collected under its authority for
research and statistical purposes. This data collection has been approved by the Office of Management and Budget
(OMB Control No: 1121-0100; Expiration Date: XX/XXXX).
Thank you very much for your participation and continued support for BJS’s statistical programs.

Sincerely,
Kevin M. Scott, Ph.D.
Acting Director, Bureau of Justice Statistics
U.S. Department of Justice

42

Attachment 19. Data Quality Follow-up Email
SUBJECT: 2024 COJ: Following up on Data Quality Issues | <>
Dear <> <>:
Thank you for submitting the 2024 Census of Jails (COJ) form for your agency. Your contribution to this national data
collection effort is greatly appreciated.
Upon reviewing your submission, we have identified the following potential issues that may require your attention:
● <>
● <>
● etc.
To make corrections online, please follow these steps:
1. Log on to the COJ website (https://jailcensus.rti.org) using these credentials:
Username:
«username»
Password:
«password»
2. Click on “Enter Data”
3. Navigate to the appropriate questions and make any necessary edits.
If you believe any of these items is not an error or have questions, please reply to this email. Alternatively, I would be
more than happy to discuss with you over the phone at (800) 334-8571 ext. <>.
Your attention to these details is greatly appreciate, and we thank you for your continued support.
<>
Agency Liaison
RTI International
COJ Data Collection Agent for the Bureau of Justice Statistics

43