USDA Race, Ethnicity and Gender Data Collection

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form AD-2106 REG Form	Form	Modified	Available
Form AD-2106 REG Data Collection - Individuals	Form	Modified	Repair queued
RFA-REG.pdf	Supplementary Document	Uploaded 2024-03-18	Repair queued
2023-Renewal REG Supporting Statement-Dec-2023 V3-15-1-24-Update.docx	Supporting Statement A	Uploaded 2024-03-18	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
195847	REG Data Collection - Individuals	Form	Modified	REG Form
195847	REG Data Collection - Individuals	Form	Modified

ICR Details

OMB Control No: 0503-0019	ICR Reference No: 202403-0503-001
Status: Active	Previous ICR Reference No: 202010-0503-002
Agency/Subagency: USDA/AgSEC	Agency Tracking No:
Title: USDA Race, Ethnicity and Gender Data Collection
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 04/26/2024
Retrieve Notice of Action (NOA)	Date Received in OIRA: 03/18/2024
Terms of Clearance: By April 2025, USDA agreed to have updated this form to reflect Statistical Policy Directive No. 15: Standards for Maintaining, Collecting, and Presenting Federal Data on Race and Ethnicity (SPD 15). If that is the only change to this collection, USDA can submit a non-substantive change to achieve this. If there are additional edits that go beyond SPD 15, USDA should issue a new 60 day notice for revision by April 2025.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2027	36 Months From Approved	04/30/2024
Responses	2,011,250	0	1,910,000
Time Burden (Hours)	67,041	0	63,793
Cost Burden (Dollars)	0	0	0

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Abstract: Data collected from individuals who apply and participate in USDA programs that provide services to agriculture producers, farmers and ranchers will be used as one indicator in targeting and designing outreach activities and in assessing compliance with civil rights laws in program delivery.

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Authorizing Statute(s): US Code: 7 USC 8701, Sections 14006 and 14007 Name of Law: Food, Conservation, and Energy Act of 2008 (2008 Farm Bill)
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 454	01/04/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 18888	03/15/2024
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
REG Data Collection - Individuals	AD-2106	REG Form

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	2,011,250	1,910,000	0	101,250	0	0
Annual Time Burden (Hours)	67,041	63,793	0	3,248	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The increase in estimated hours is attributed to the availability of final data and the use of estimated National Agricultural Statistics Data which may show no change in the burden hours associated with this data collection.

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Annual Cost to Federal Government: $9,654,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 03/18/2024

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