McGovernDole Sample Amendment Request_2023

Catholic Relief Services
Programme de Burundi
Rohero I, Avenue Muyinga,
numéro 9, Bujumbura, Burundi

May 18, 2023
Mr. Mark Slupek
Deputy Administrator
Global Programs
Foreign Agricultural Service
U.S. Department of Agriculture
1400 Independence Ave. SW
Washington DC 20250
Subject: Amendment Request for CRS Burundi 2022 Food for Education Agreement (FFE-6952022/010-00)
CC:
Dear Mr. Slupek
CRS Respectfully requests an amendment to the 2022 Burundi Agreement FFE-695-2022/010-00. This
amendment request serves to incorporate the following changes:
1. Part II, B(2). List of locally or Regionally Procured commodities: CRS requests USDA to approve the
change in quantity of Amaranths in year 2026.
Original Agreement
(2) FAS approves the following types and quantities of qualified commodities for procurement by the
Recipient under this agreement:
List of Locally or Regionally Procured Commodities
Commodity

LRP - Beans
LRP - Beans
LRP - Beans
LRP – Beans
LRP – Fortified Oil
LRP - Fortified Oil
Amaranths
Amaranths
Amaranths
Total

Total Quantity
Metric Tons
(MT)
64
482
506
531
128
135
28
209
110
2,193

Commodity
Usage
Direct Feed
Direct Feed
Direct Feed
Direct Feed
Direct Feed
Direct Feed
Direct Feed
Direct Feed
Direct Feed

Packaging

Bulk
Bulk
Bulk
Bulk
20l jerrycan
20l jerrycan
Bulk
Bulk
Bulk

Estimated
Arrival to
Destination
Country
06/01/2023
06/01/2024
06/01/2025
06/01/2026
12/01/2025
12/01/2026
9/1/2024
9/1/2025
9/1/2026

Country Of
Origin
Burundi
Burundi
Burundi
Burundi
Burundi
Burundi
Burundi
Burundi
Burundi

Catholic Relief Services
Programme de Burundi
Rohero I, Avenue Muyinga,
numéro 9, Bujumbura, Burundi

Amendment Request
(2) FAS approves the following types and quantities of qualified commodities for procurement by the
Recipient under this agreement:
List of Locally or Regionally Procured Commodities
Commodity

LRP - Beans
LRP - Beans
LRP - Beans
LRP – Beans
LRP – Fortified Oil
LRP - Fortified Oil
Amaranths
Amaranths
Amaranths
Total

Total Quantity
Metric Tons
(MT)
64
482
506
531
128
135
28
209
21
2,104

Commodity
Usage
Direct Feed
Direct Feed
Direct Feed
Direct Feed
Direct Feed
Direct Feed
Direct Feed
Direct Feed
Direct Feed

Packaging

Bulk
Bulk
Bulk
Bulk
20l jerrycan
20l jerrycan
Bulk
Bulk
Bulk

Estimated
Arrival to
Destination
Country
06/01/2023
06/01/2024
06/01/2025
06/01/2026
12/01/2025
12/01/2026
9/1/2024
9/1/2025
9/1/2026

Country Of
Origin
Burundi
Burundi
Burundi
Burundi
Burundi
Burundi
Burundi
Burundi
Burundi

2. Attachment C1: Budget Summary. CRS requests USDA to approve the change in project operating
budget by relocating $44,481 from Commodity Procurement (LRP Only) – commodity procurement
to Administration – Professional Services and $8,896.12 from Indirect Costs – ICR on Commodity
and Food Purchases to ICR on Administration respectively as detailed below:

Catholic Relief Services
Programme de Burundi
Rohero I, Avenue Muyinga,
numéro 9, Bujumbura, Burundi

Project Operating
Budget Expense Type
Administration
Benefits
Salaries
Travel
Professional Services
Equipment
Office
Supplies
Other
Total Administration

Monetization
Proceeds

FAS Funds

Cost Share

Total w/out Cost
Share

Total w/Cost Share

$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

$1,473,138.00
$2,002,675.00
$492,891.00
$644,582.00
$382,000.00
$524,396.00
$107,026.00
$497,147.00
$6,123,855.00

$8,099.00
$10,236.00
$86.00
$242.00
$0.00
$0.00
$853.00
$70.00
$19,586.00

$1,473,138.00
$2,002,675.00
$492,891.00
$644,582.00
$382,000.00
$524,396.00
$107,026.00
$497,147.00
$6,123,855.00

$1,481,237.00
$2,012,911.00
$492,977.00
$644,824.00
$382,000.00
$524,396.00
$107,879.00
$497,217.00
$6,143,441.00

Commodity and Food Purchases (LRP only)
Commodity Procurement
$2,500,000.00

$60,944.00

$2,500,000.00

$2,560,944.00

Food Vouchers

$0.00

$0.00

$0.00

$0.00

$0.00

$1,148,371.00

$0.00

$1,148,371.00

$0.00

$500,000.00

$0.00

$500,000.00

$0.00
$0.00
$0.00

$1,361,605.00
$0.00
$3,009,976.00

$0.00
$0.00
$0.00

$1,361,605.00
$0.00
$3,009,976.00

ICR on
Administration
ICR on Commodity
Procurement
ICR on Activities
ICR on ITSH
Total Indirect Costs

3. Attachment C2: Section 1: General explanatory comments. CRS requests USDA to approve the
change to the budget narrative because of re-allocation of funds from Commodity Procurement
(LRP only) to Administration: professional services.
Original Agreement
Summary of Total Project Operating Budget (Including Cost Share)
Administration
$ 6,098,960
Activities
$ 7,008,023
Commodity and Food Purchases
$ 2,605,425
Internal Transportation, Storage and Handling
$ 2,046,500
ICR on Administration
$ 1,139,475
ICR on Activities
$ 1,361,605
ICR on Commodity and Food Purchases
$ 500,896
ICR on ITSH
$ 0.00
Total
$ 20,768,884
1. Annual increases are calculated at 4% for salaries and 3% for all other recurring costs.
2. This project does not expect any programming income.
3. Indirect Costs are charged to this project at a rate of 20% in accordance with CRS’ current Negotiated
Indirect Cost Rate Agreement (NICRA). This rate reflects the provisional rate of 20%, divided between
Field Program Overhead (13.85%) and Management and General (6.15%). Field Program Overhead
consists of regional management and technical support, the local CRS Country Representative,
headquarters-based Overseas Operations management (Overseas Support Department), headquarters-

Catholic Relief Services
Programme de Burundi
Rohero I, Avenue Muyinga,
numéro 9, Bujumbura, Burundi

based technical support (Program Quality and Support Department), and shipping and procurement.
Similarly, Management and General consists of other headquarters-based services related to Finance,
Internal Audit, Human Resources, Executive Management, Board, and Global Knowledge and
Information Management. This rate is applied to direct costs in this budget as articulated in CRS’ NICRA
Base of Application.
4. The M&E budget for this project is $ 950,739 or 4.6% of the total operating budget (excluding
cost share) of $ 20,488,354.
5. CRS’s local procurement budget is $ 3,053,377 or 10.5% of the total federal obligation of $
29,000,000.
Summary of Local and Regional Procurement Budget
Salaries/Personnel
Internal Transportation
Warehouse
Commodity and Food Purchases
$ 2,544,481
ICR on Salaries/Personnel
ICR on ITSH
ICR on Commodity Purchases
$ 508,896
Total
$ 3,053,377
Amendment Request
Summary of Total Project Operating Budget (Including Cost Share)
Administration
$ 6,143,441
Activities
$ 7,008,023
Commodity and Food Purchases
$ 2,560,944
Internal Transportation, Storage and Handling
$ 2,046,500
ICR on Administration
$ 1,148,371
ICR on Activities
$ 1,361,605
ICR on Commodity and Food Purchases
$ 500,000
ICR on ITSH
$ 0.00
Total
$ 20,768,884
6. Annual increases are calculated at 4% for salaries and 3% for all other recurring costs.
7. This project does not expect any programming income.
8. Indirect Costs are charged to this project at a rate of 20% in accordance with CRS’ current Negotiated
Indirect Cost Rate Agreement (NICRA). This rate reflects the provisional rate of 20%, divided between
Field Program Overhead (13.85%) and Management and General (6.15%). Field Program Overhead
consists of regional management and technical support, the local CRS Country Representative,
headquarters-based Overseas Operations management (Overseas Support Department), headquartersbased technical support (Program Quality and Support Department), and shipping and procurement.
Similarly, Management and General consists of other headquarters-based services related to Finance,
Internal Audit, Human Resources, Executive Management, Board, and Global Knowledge and
Information Management. This rate is applied to direct costs in this budget as articulated in CRS’ NICRA
Base of Application.
9. The M&E budget for this project is $ 950,739 or 4.6% of the total operating budget (excluding
cost share) of $ 20,488,354.
10. CRS’s local procurement budget is $ 3,000,000 or 10.34% of the total federal obligation of $
4

Catholic Relief Services
Programme de Burundi
Rohero I, Avenue Muyinga,
numéro 9, Bujumbura, Burundi

29,000,000.

Summary of Local and Regional Procurement Budget

Salaries/Personnel
Internal Transportation
Warehouse
Commodity and Food Purchases
ICR on Salaries/Personnel
ICR on ITSH
ICR on Commodity Purchases
Total

$ 2,500,000
$ 500,000
$ 3,000,000

4. Attachment C2: Section 2: Administration. CRS requests USDA to approve the change to the Budget
narrative because of re-allocation of funds from Commodity Procurement (LRP only) to Administration:
professional services.
Original Agreement
Total Administration Costs: $ 7,238,435 ($ 7,218,849 in FAS funds and $ 19,586 in cost share)
Total Direct Costs: $ 6,098,960 ($ 6,079,374 in FAS funds and $ 19,586 in cost share)
Total Indirect Costs: $ 1,139,475
Amendment Request
Total Administration Costs: $ 7,291,812 ($ 7,272,226 in FAS funds and $ 19,586 in cost share)
Total Direct Costs: $ 6,143,441 ($ 6,123,855 in FAS funds and $ 19,586 in cost share)
Total Indirect Costs: $ 1,148,371
5. Attachment C2, Section 2: Administration, point 2.4 Professional services/Contractual. CRS
requests USDA to approve the change to the Budget narrative of point 2.4 because of re-allocation of
funds from Commodity Procurement (LRP only) to Administration: professional services.
Original Agreement
2.4 Professional Services/Contractual ($ 600,101)
Support Services ($ 23,150)
CRS includes expenses related to support services over the life of the program. These costs are directly
attributable to the project and include local legal services, security services, and IT services. These expenses are
estimated to be $ 23,150.
Call Forward Fees ($ 104,591)
CRS has budgeted for call forward fees at $ 25,000 per call forward in Y1 – Y4 for a total of $ 104,591.
Evaluations ($ 471,360)
CRS estimates the consultant fee for the Baseline, Midterm, and Final Evaluations to be $ 150,000, $ 122,004,
and $ 146,232, respectively. CRS plans to conduct 2 special studies in Y2, Y3 and Y4 for a total of $ 53,124.
Recruitment ($ 1,000)
During Y1, a total of $ 1,000 is estimated for recruitment for new project staff in line with best practices and
internal policies.
Amendment Request
2.4 Professional Services/Contractual ($ 644,582)
Support Services ($ 23,150)
5

Catholic Relief Services
Programme de Burundi
Rohero I, Avenue Muyinga,
numéro 9, Bujumbura, Burundi

CRS includes expenses related to support services over the life of the program. These costs are directly
attributable to the project and include local legal services, security services, and IT services. These expenses are
estimated to be $ 23,150.
Call Forward Fees ($ 104,591)
CRS has budgeted for call forward fees at $ 25,000 per call forward in Y1 – Y4 for a total of $ 104,591.
Evaluations ($ 515,841)
CRS estimates the consultant fee for the Baseline, Midterm, and Final Evaluations to be $ 194,481, $ 122,004,
and $ 146,232, respectively. CRS plans to conduct 2 special studies in Y2, Y3 and Y4 for a total of $ 53,124.
Recruitment ($ 1,000)
During Y1, a total of $ 1,000 is estimated for recruitment for new project staff in line with best practices and
internal policies.

6. Attachment C2, Section 2: Administration, point 2.10 Indirect Costs – Administration. CRS requests
USDA to approve the change to the Budget narrative of point 2.10 because of re-allocation of funds
from Commodity Procurement (LRP only) to Administration: professional services.
Original Agreement
2.10 Indirect Costs – Administration – Total $ 1,139,475

In accordance with CRS’ most recently approved NICRA, indirect costs are estimated at $ 1,139,475.

Amendment Request
2.10 Indirect Costs – Administration – Total $ 1,148,371

In accordance with CRS’ most recently approved NICRA, indirect costs are estimated at $ 1,148,371.

7. Attachment C2, Section 4: Commodity and Food Purchases
Original Agreement
Total Commodity and Food Purchases Costs $ 3,114,320 ($ 3,053,377 in FAS funding and $ 60,943 in cost
share)
•
•

Total Direct Cost:
$ 2,605,425 ($ 2,544,481 in FAS funding and $ 60,944 in cost share)
Total Indirect Cost: $ 508,896

4.1 Commodity Procurement – Total $ 2,544,481
CRS anticipates procuring 1,583 MT of dry beans, 263 MT of vegetable oil and 347 MT of amaranths over
the life of the project. The life of the project budget of the project is as follows:

Year 1
Year 2
Year 3
Year 4
TOTAL

Beans
Total
Total Cost
MT
64
$ 63,140
482
$ 482,000
506
$ 506,000
531
$ 531,000
1,583 $ 1,582,140

Vegetable Oil
Total
Total Cost
MT

128
135
263

$ 384,000
$ 405,000
$ 789,000

Amaranths
Total
Total Cost
MT
28
209
110
347

$ 13,987
$ 104,400
$ 54,949

Total
Total MT
Total Cost
64
510
843
776
[Amount]

$ 63,140
$ 495,987
$ 994,404
$ 990,949
$ 2,544,481

4.2 Cash Vouchers – Total $ 0
4.3 Food Vouchers – Total $ 0
4.4 Cost Share – Total $ 60,944.
CRS will provide funding to purchase spices for the school canteens, estimated at $ 60,944.
6

Catholic Relief Services
Programme de Burundi
Rohero I, Avenue Muyinga,
numéro 9, Bujumbura, Burundi

4.5 Indirect Costs – Commodity and Food Purchases – Total $ 508,896
In accordance with CRS’ most recently approved NICRA, indirect costs are estimated at $ 508,896.
Amendment Request
Total Commodity and Food Purchases Costs $ 3,060,944 ($ 3,000,000 in FAS funding and $ 60,944 in cost
share)
•
•

Total Direct Cost:
$ 2,560,944 ($ 2,500,000 in FAS funding and $ 60,944 in cost share)
Total Indirect Cost: $ 500,000

4.1 Commodity Procurement – Total $ 2,500,000
CRS anticipates procuring 1,583 MT of dry beans, 263 MT of vegetable oil and 258 MT of amaranths over
the life of the project. The life of the project budget of the project is as follows:

Year 1
Year 2
Year 3
Year 4
TOTAL

Total
MT
64
482
506
531
1,583

Beans
Total Cost
$ 63,140
$ 482,000
$ 506,000
$ 531,000
$ 1,582,140

Vegetable Oil
Total
Total Cost
MT

128
135
263

$ 384,000
$ 405,000
$ 789,000

Amaranths
Total
Total Cost
MT
28
209
21
258

$ 13,987
$ 104,400
$ 10,469

Total MT

Total
Total Cost

64
510
843
688
[Amount]

$ 63,140
$ 495,987
$ 994,404
$ 946,469
$ 2,500,000

4.2 Cash Vouchers – Total $ 0
4.3 Food Vouchers – Total $ 0
4.4 Cost Share – Total $ 60,944.
CRS will provide funding to purchase spices for the school canteens, estimated at $ 60,944.
4.5 Indirect Costs – Commodity and Food Purchases – Total $ 500,00
In accordance with CRS’ most recently approved NICRA, indirect costs are estimated at $ 500,000.

We appreciate your consideration of our request and look forward to your assistance in completing this
process.
Sincerely,

Digitally signed by
David Alt
Date: 2023.05.18
12:44:30 -04'00'

Davit Alt,
Director, IDEA/Project Support and Delivery

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