OASH Performance Project Report (PPR) for Grants and Cooperative Agreements

Forms and Documents

Document Name	Status
Form 1 OASH Performance Project Report (PPR) for Grants and Cooperative Agreements New Form and Instruction	New
60-Day Public Comment FRN_OASH PPR template.pdf Supplementary Document	2024-03-29
60-Day Public Comment Request_OASH PPR template.pdf Supplementary Document	2024-03-25
OASH Supporting Statement-A Performance Project Report (PPR)- Rev 05.30.24.docx Supporting Statement A	2024-07-05

IC Document Collections

IC ID	Document Title	Status
265876	OASH Performance Project Report (PPR) for Grants and Cooperative Agreements New Form and Instruction	New

ICR Details

OMB Control No:	ICR Reference No: 202403-0990-003
Status: Received in OIRA	Previous ICR Reference No:
Agency/Subagency: HHS/HHSDM	Agency Tracking No:
Title: OASH Performance Project Report (PPR) for Grants and Cooperative Agreements
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  Yes
Type of Review Request: Regular	Date Submitted to OIRA: 07/18/2024

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	2,400	0
Time Burden (Hours)	2,400	0
Cost Burden (Dollars)	720,480	0

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Abstract: The Office of the Assistant Secretary for Health (OASH) is seeking OMB approval on a new information collection, the OASH Standard Periodic Performance Project Report (PPR) for Grants and Cooperative Agreements (hereafter the OASH PPR). The purpose of this data collection is to gather quantitative and qualitative information common to the assessment of recipient performance on individual grants and cooperative agreements (collectively, grants) managed in OASH. OASH will collect common data elements measuring the performance of each recipient against the approved grant project plan, including progress toward goals and outcomes as required by 45 C.F.R. 75.342(b)(2). OASH oversees a broad range of grant programs within the Office of the Secretary (OS), Department of Health and Human Services (HHS). The current active OASH programs with discretionary grants (with assistance listing number) include: Public Awareness Campaigns on Embryo Adoption (93.007); Research on Research Integrity (93.085); Advancing System Improvements for Key Issues in Women’s Health (93.088); Community Programs to Improve Minority Health Grant Programs (93.137); Family Planning Services (93.217); Family Planning Personnel Training (93.260); Teenage Pregnancy Prevention Program (93.297); Public Health Service Evaluation Funds (93.343); Research, Monitoring and Outcomes Definitions for Vaccine Safety (93.344); Minority HIV/AIDS Fund (93.899); Family Planning Service Delivery Improvement Research Grants (93.974); and National Health Promotion (93.990). OASH grants span a wide range of project types, including service, demonstration project, evaluation, research, training, and conference projects. Within each program, the awards are subdivided into cohorts aligned with the notices of funding opportunity under which OASH competed the awards. Currently, there are 47 cohorts of active awards across OASH. In any given year, OASH programs collectively monitor 450-550 active awards with another 200-300 inactive awards awaiting final reports as a prerequisite to closing the grant. The collection is needed to enhance project performance information and simplify reporting under 45 C.F.R. 75.301. Each recipient currently must submit a quarterly Federal Financial Report (FFR or SF-425)(45 C.F.R. 75.341) and a periodic Performance Progress Report (PPR) for each grant (45 C.F.R. 75.342(b)(2). PPR reporting periods in OASH are scheduled quarterly, semi-annually, or annually, depending on the need determined by the program office using a narrative format that can vary by cohort. The PPR schedule is specifically aligned with the quarterly FFRs whenever possible to create a complete snapshot of the project’s progress at the end of the reporting period. The common elements identified in the new collection for OASH programs will standardize the collection of the required information (45 C.F.R. 75.342(b)(2)) including: (1) a comparison of the actual accomplishments to the objectives of the award for the period; (2) the reasons why established goals were not met; and (3) pertinent information, analysis and explanation of cost overruns or high unit costs. The common elements include reporting on publications, including data sets and other work products, to facilitate implementation of OSTP Memorandum Ensuring Free, Immediate, and Equitable Access Federally Funded Research (August 25, 2022). The new information collection will limit the content of the report to those activities taking place during the reporting period (i.e., quarterly, semiannually, or annually). The information collection is structured to facilitate program review across reporting periods. This will allow OASH to identify and improve program outcomes, share lessons learned, and spread the adoption of promising practices among its grant recipients and other HHS awarding agencies. The content of the new collection is structured for web-based data collection under 7 headings.

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Authorizing Statute(s): US Code: 42 USC § 300a–1 Name of Law: Section 1003 of the Public Health Service Act
   Statute at Large: 136 Stat. 4459 Name of Statute: Public Law 117–328
   US Code: 42 USC §238j Name of Law: Section 241 of the Public Health Service Act
   US Code: 42 USC § 300u-1 and 300u-2 Name of Law: Sections 1702 and 1703 of the Public Health Service Act
   US Code: 42 USC § 300a-2 Name of Law: Section 1004 of the Public Health Service Act
   US Code: 42 USC §300u-3 Name of Law: Section 1704 of the Public Health Service Act
   US Code: 42 USC § 241 Name of Law: Section 301 of the Public Health Service Act
   US Code: 42 USC § 300u-1(a), 300u-2(a),300u-3 Name of Law: Sections 1702(a), 1703(a), and 1704 of the Public Health Service Act)
   US Code: 42 USC § 237a Name of Law: Section 229 of the Public Health Service Act
   US Code: 42 USC § 300u-6 Name of Law: Section 1707 of the Public Health Service Act
   US Code: 42 USC § 300 Name of Law: Section 1001 of the Public Health Service Act)
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 17860	03/12/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 57421	07/15/2024
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
OASH Performance Project Report (PPR) for Grants and Cooperative Agreements New	1	OASH Performance Project Report (PPR) for Grants and Cooperative Agreements

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	2,400	0	0	2,400	0	0
Annual Time Burden (Hours)	2,400	0	0	2,400	0	0
Annual Cost Burden (Dollars)	720,480	0	0	720,480	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: New Data

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Annual Cost to Federal Government: $324,480

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  Yes

Description/Changes for Common Form Usage: 

Approved RCFs using this ICR

Agency/Sub Agency	RCF ID	RCF Title	RCF Status	IC Title

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/18/2024

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