60-Day Public Comment Request

Billing code:4150-48
DEPARTMENT OF HEALTH AND HUMAN SERVICES
[Document Identifier: OS-0990-new]
Agency Information Collection Request. 60-Day Public Comment Request
AGENCY: Office of the Secretary, HHS.
ACTION: Notice.
SUMMARY: In compliance with the requirement of the Paperwork Reduction Act of 1995, the
Office of the Secretary (OS), Department of Health and Human Services, is publishing the
following summary of a proposed collection for public comment.
DATES: Comments on the ICR must be received on or before [INSERT DATE 60 DAYS
AFTER DATE OF PUBLICATION IN THE FEDERAL REGISTER].
ADDRESSES: Submit your comments to [email protected] or by calling (202) 264-0041
and [email protected]
FOR FURTHER INFORMATION CONTACT: When submitting comments or requesting
information, please include the document identifier 0990-New-60D and project title for
reference, to Sherrette A. Funn, email: [email protected], [email protected] or call (202)
264-0041 the Reports Clearance Officer.
SUPPLEMENTARY INFORMATION: Interested persons are invited to send comments
regarding this burden estimate or any other aspect of this collection of information, including any
of the following subjects: (1) The necessity and utility of the proposed information collection for
the proper performance of the agency’s functions; (2) the accuracy of the estimated burden; (3)
ways to enhance the quality, utility, and clarity of the information to be collected; and (4) the use
of automated collection techniques or other forms of information technology to minimize the
information collection burden.
Title of the Collection: OASH Periodic Performance Project Report (PPR) for Grants and
Cooperative Agreements

Type of Collection: New
OMB No. 0990–NEW–Office of the Assistant Secretary for Health
Abstract: The Office of the Assistant Secretary for Health (OASH) is seeking OMB approval on
a new information collection, the OASH Standard Periodic Performance Project Report (PPR)
for Grants and Cooperative Agreements (hereafter the OASH PPR). The purpose of this data
collection is to gather quantitative and qualitative information common to the assessment of
recipient performance on individual grants and cooperative agreements (collectively, grants)
managed in OASH. OASH will collect common data elements measuring the performance of
each recipient against the approved grant project plan, including progress toward goals and
outcomes as required by 45 C.F.R. 75.342(b)(2).
OASH oversees a broad range of grant programs within the Office of the Secretary (OS),
Department of Health and Human Services (HHS). The current active OASH programs with
discretionary grants (with assistance listing number) include: Public Awareness Campaigns on
Embryo Adoption (93.007); Research on Research Integrity (93.085); Advancing System
Improvements for Key Issues in Women’s Health (93.088); Community Programs to Improve
Minority Health Grant Programs (93.137); Family Planning Services (93.217); Family Planning
Personnel Training (93.260); Teenage Pregnancy Prevention Program (93.297); Public Health
Service Evaluation Funds (93.343); Research, Monitoring and Outcomes Definitions for Vaccine
Safety (93.344); Minority HIV/AIDS Fund (93.899); Family Planning Service Delivery
Improvement Research Grants (93.974); and National Health Promotion (93.990). OASH grants
span a wide range of project types, including service, demonstration project, evaluation,
research, training, and conference projects. Within each program, the awards are subdivided into
cohorts aligned with the notices of funding opportunity under which OASH competed the
awards. Currently, there are 47 cohorts of active awards across OASH. In any given year,
OASH programs collectively monitor 450-550 active awards with another 200-300 inactive
awards awaiting final reports as a prerequisite to closing the grant.

The collection is needed to enhance project performance information and simplify reporting
under 45 C.F.R. 75.301. Each recipient currently must submit a quarterly Federal Financial
Report (FFR or SF-425)(45 C.F.R. 75.341) and a periodic Performance Progress Report (PPR)
for each grant (45 C.F.R. 75.342(b)(2). PPR reporting periods in OASH are scheduled quarterly,
semi-annually, or annually, depending on the need determined by the program office using a
narrative format that can vary by cohort. The PPR schedule is specifically aligned with the
quarterly FFRs whenever possible to create a complete snapshot of the project’s progress at the
end of the reporting period.
The common elements identified in the new collection for OASH programs will standardize the
collection of the required information (45 C.F.R. 75.342(b)(2)) including: (1) a comparison of
the actual accomplishments to the objectives of the award for the period; (2) the reasons why
established goals were not met; and (3) pertinent information, analysis and explanation of cost
overruns or high unit costs. The common elements include reporting on publications, including
data sets and other work products, to facilitate implementation of OSTP Memorandum Ensuring
Free, Immediate, and Equitable Access Federally Funded Research (August 25, 2022). The new
information collection will limit the content of the report to those activities taking place during
the reporting period (i.e., quarterly, semiannually, or annually). The information collection is
structured to facilitate program review across reporting periods. This will allow OASH to
identify and improve program outcomes, share lessons learned, and spread the adoption of
promising practices among its grant recipients and other HHS awarding agencies.
The content of the new collection is structured for web-based data collection under 7 headings:
Report Header; Project Progress; Significant Project Accomplishments; Broader Program
Impacts; Products and Dissemination; Collaboration and Partnering Activities; and Project
Evaluation Activities. Information will be prepopulated based on the login credentials for the
user submitting the report and the specific grant being reported. Not all grants will have
reportable activities under all headings (e.g., not all grants have an evaluation component

embedded in the project). However, most OASH grants will have reportable information under
most headings. Program offices with additional reporting programmatic information collections
will eventually transition collection of any overlapping data elements to this OASH PPR. During
the transition, OASH will not require grant recipients to provide the same information twice.
Likely Respondents: Members and staff from academia, community organizations,
local/state/federal government, private sector, and tribal government and services organizations.

Annualized Burden Hour Table
Forms
Respondents
(If necessary) (If necessary)
OASH PPR

OASH grant
recipients

Number of
Respondents
800

Total

Sherrette A. Funn,
Paperwork Reduction Act Reports Clearance Officer,
Office of the Secretary.

Number of
Responses
per
Respondents
3

Average
Burden
per
Response
1

Total
Burden
Hours
2400
2400