Refugee Data Submission System for Formula Funds Allocations (ORR–5)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form 1 ORR-5 - FY2020	Form	Removed	Available
Form 1 Refugee Data Submission for Formula Funds Allocations (ORR-5) –Current (through January 31, 2021)	Form	Removed	Repair queued
Form 1 ORR-5	Form	Modified	Available
Form 1 Refugee Data Submission for Formula Funds Allocations(ORR-5)	Form	Modified	Repair queued
Attachment A_Response to Public Comments_0970-0043 Extension_04.19.2024.docx	Supplementary Document	Uploaded 2024-04-19	Repair queued
Supporting Statement A_ORR5_2024 Request_04.19.2024_fnl.docx	Supporting Statement A	Uploaded 2024-04-19	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
9820	Refugee Data Submission for Formula Funds Allocations (ORR-5) –Current (through January 31, 2021)	Instruction	Removed
9820	Refugee Data Submission for Formula Funds Allocations (ORR-5) –Current (through January 31, 2021)	Form	Removed	ORR-5 - FY2020
9820	Refugee Data Submission for Formula Funds Allocations (ORR-5) –Current (through January 31, 2021)	Form	Removed
244337	Refugee Data Submission for Formula Funds Allocations(ORR-5)	Instruction	Modified
244337	Refugee Data Submission for Formula Funds Allocations(ORR-5)	Form	Modified	ORR-5
244337	Refugee Data Submission for Formula Funds Allocations(ORR-5)	Form	Modified

ICR Details

OMB Control No: 0970-0043	ICR Reference No: 202404-0970-007
Status: Historical Active	Previous ICR Reference No: 202207-0970-006
Agency/Subagency: HHS/ACF	Agency Tracking No: ORR
Title: Refugee Data Submission System for Formula Funds Allocations (ORR–5)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 05/29/2024
Retrieve Notice of Action (NOA)	Date Received in OIRA: 04/24/2024
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2027	36 Months From Approved	05/31/2024
Responses	50	0	50
Time Burden (Hours)	7,000	0	6,135
Cost Burden (Dollars)	0	0	0

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Abstract: The Refugee Data Submission System for Formula Funds Allocations and Service Analysis (ORR-5) is designed to satisfy the statutory requirements of the Immigration and Nationality Act (INA). Section 412(a)(3) of the INA (8 U.S.C. § 1522(a)(3)) requires that the Director of the Office of Refugee Resettlement (ORR) make a periodic assessment of the needs of refugees for assistance and services and the resources available to meet those needs. In order to satisfy statutory requirements, ORR requires each state and replacement designee (hereinafter referred to as “states”) participating in the program to annually submit disaggregated individual records containing certain data elements for eligible ORR populations. ORR utilizes the data collected to assess the number of clients served in each state, resettlement assistance or services clients received, and to determine the corresponding Refugee Support Services (RSS) allocations. ORR also collects data elements to inform evidence-based policy making and program design. New data elements were added in 2021, including additional demographics, primary goals identified, and referrals made to assist clients work towards self-sufficiency, progress made towards achieving said goals, and employment status of employable clients 12 months post-enrollment. This was done to enable ORR and states to monitor implementation of the requirements put forth in ORR Policy Letter 19-07, which provides guidance on RSS family self-sufficiency plans. Individual level data collection enhances ORR and the states’ ability to make data-informed programmatic and policy decisions to strengthen services and best support refugee populations on their path to self-sufficiency and integration. Through this current request, ORR proposes to make minor updates to the ORR-5 to improve formatting and to improve functionality.

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Authorizing Statute(s): US Code: 8 USC 1522(a)(3) Name of Law: Immigration and Nationalization Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 84145	12/04/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 31208	04/24/2024
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Refugee Data Submission for Formula Funds Allocations (ORR-5) –Current (through January 31, 2021)	1	ORR-5 - FY2020
Refugee Data Submission for Formula Funds Allocations(ORR-5)	1	ORR-5

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	50	50	0	0	0	0
Annual Time Burden (Hours)	7,000	6,135	0	865	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: This request is for an extension with minor changes to the ORR-5. There are no adjustments to the burden estimates. ORR incorporated the following minor updates to improve functionality and use in RADS: • Spacing updates to facilitate more efficient and accurate data processing. • The addition of a field to indicate that an initial FSSP assessment was completed.

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Annual Cost to Federal Government: $260,344

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/24/2024

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