2025 Mandatory Prenote Email

Dear Employer,
This is your Notice of Recordkeeping Requirements for the 2025 Survey of Occupational Injuries and
Illnesses (SOII). You do not need to report any information now; just keep records. In January 2026, the
Bureau of Labor Statistics (BLS) will ask you to report your establishment’s injury and illness information
that you must record during the 2025 calendar year.
What must you do now?
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Keep a record of all Occupational Safety and Health Administration (OSHA)work-related injuries
and illnesses (see https://www.osha.gov/recordkeeping/entryfaq.html) that occurred
throughout calendar year 2025 at the establishment(s) identified in the attached PDF.
Use separate forms for each establishment. OSHA injury and illness recordkeeping forms are
available at http://www.bls.gov/respondents/iif/forms/oshaforms.pdf.
Record optional race and/or ethnicity information that this survey will ask you to report that is
not included on the OSHA forms.
Use the records you will keep throughout the 2025 calendar year to complete the SOII when BLS
contacts you again in January 2026.

How do I open the attached PDF?
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In addition to this email and its password-protected PDF attachment, you should have
received a second email. The second email includes the password needed to open the PDF
attached to this email that has establishment information needed to complete the SOII.
If you cannot find the second email, please check your spam and junk folders. If you still can’t
locate the email, please email the SOII Helpdesk at [email protected].

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Once you have located the second email and found your password, open the PDF and it will
prompt you for this password. Copy and paste the password into the pop-up box.
If you open the PDF and it is blank, please email the SOII Helpdesk at [email protected].

Additional information regarding this survey, including state-specific contact telephone numbers, can be
found at: www.bls.gov/respondents/iif.

Thank you,
U.S. Department of Labor
Bureau of Labor Statistics
This survey, which is conducted by the Bureau of Labor Statistics in cooperation with state agencies, is mandatory under Public
Law 91-596, and is approved under OMB No. 1220-0045.
The Bureau of Labor Statistics, its employees, agents, and partner statistical agencies, will use the information you provide for
statistical purposes only and will hold the information in confidence to the full extent permitted by law. In accordance with the
Confidential Information Protection and Statistical Efficiency Act (44 U.S.C. 3572) and other applicable federal laws, your
responses will not be disclosed in identifiable form without your informed consent. Per the Federal Cybersecurity Enhancement

Act of 2015, Federal information systems are protected from malicious activities through cybersecurity screening of transmitted
data.
The Bureau of Labor Statistics (BLS) is committed to the responsible treatment of confidential information and takes rigorous
security measures to protect confidential information in its possession. This email contains confidential information. If you
believe you are not the intended recipient of this message, please notify the sender and delete this email without disclosing,
copying, or further disseminating its contents.