Current User Guide

OFCCP CONTRACTOR PORTAL

FEDERAL
CONTRACTOR
USER GUIDE
[Last Updated 4/2/2024]

Prepared By:
United States Department of Labor
Office of Federal Contract Compliance Programs (OFCCP)
200 Constitution Ave NW
Washington, DC 20210

TABLE OF CONTENTS
TABLE OF CONTENTS.....................................................................................................................1
1

INTRODUCTION ..................................................................................................................................4

2

PURPOSE & SCOPE...........................................................................................................................4

3

REGISTRATION & RECORDS UPDATE ............................................................................................5
3.1 EDUCATIONAL INSTITUTIONS REGISTRATION .....................................................................18
3.2 UPDATE RECORDS .................................................................................................................21
3.3 ADDING ESTABLISHMENT(S) OR FUNCTIONAL/BUSINESS UNIT(S) RECORDS ..............22
3.4 EDITING ESTABLISHMENTS OR FUNCTIONAL/BUSINESS UNITS ON THE MY COMPANY
PAGE .....................................................................................................................................28
3.4.1 EDITING THE ESTABLISHMENT OR FUNCTIONAL/BUSINESS UNIT ID ..........................30
3.5 UPDATING FACILITY STATUS: OPEN/CLOSED ....................................................................31
3.5.1 UDATING FACILITY STATUS FOR PARENT COMPANY AND ALL ESTABLISHMENTS OR
FUNCTIONAL/BUSINESS UNITS ......................................................................................................31
3.5.2 UPDATING FACILITY STATUS: OPEN/CLOSED FOR CERTAIN ESTABLISHMENTS..........35

4 ACCESS FOR REGISTERED USERS .................................................................................................38
4.1 SIGN IN .....................................................................................................................................38
4.2 SIGN OUT .................................................................................................................................39
5

CERTIFICATION ................................................................................................................................40
5.1 CERTIFICATION QUESTION AND DECLARATION STATEMENT ..........................................40
5.2

ESTABLISHMENT(S) OR FUNCTIONAL/BUSINESS UNIT(S) SELECTION........................42

5.3 CERTIFYING ESTABLISHMENTS OR FUNCTIONAL/BUSINESS UNITS WITH DIFFERENT
COVERAGE PERIODS ..........................................................................................................44
5.4
6

7

DECERTIFICATION ...............................................................................................................44

MULTIPLE USER FUNCTIONALITY .................................................................................................47
6.1

INVITING A NEW USER ........................................................................................................47

6.2

VIEW & ASSIGN USERS........................................................................................................49

6.3

REMOVE USERS ...................................................................................................................52

6.4

INVITED USER REGISTRATION STEPS ..............................................................................54

USER SUPPORT ...............................................................................................................................54
7.1

LOGIN.GOV HELPDESK SUPPORT .....................................................................................54

7.2

HELPDESK SUPPORT ..........................................................................................................54
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List of Figures

Figure 1: Sample of the “OFCCP Contractor Portal Home” page .........................................................5
Figure 2: Sample of the “Login.gov” page ..............................................................................................6
Figure 3: Sample of the “Welcome to the OFCCP Contractor Portal” page.........................................6
Figure 4: Sample of the “Rules of Behavior” page .................................................................................7
Figure 5: Sample of the “Educational Institution Screening” page ......................................................8
Figure 6: Sample of the “User Authorization” page ...............................................................................9
Figure 7: Sample of the “Edit Parent Company” form .........................................................................11
Figure 8: Sample of the “Edit Parent Company” form Save button ....................................................12
Figure 9: Sample of the “My Company” page .......................................................................................13
Figure 10: Sample of the “Edit Parent Company” page .......................................................................14
Figure 11: Sample of the “Edit Parent Company” page Save button .................................................15
Figure 12: Sample of the “Create Parent Company” page ..................................................................16
Figure 13: Sample of the “Create Parent Company” page Save button .............................................17
Figure 14: Sample of the “Educational Institution Screening” Page ..................................................18
Figure 15: Sample of the “User Authorization” page for Educational Institutions............................19
Figure 16: Sample of the “Create Parent Company” page for Educational Institutions ...................20
Figure 17: Sample of the “Confirmation Message” ..............................................................................20
Figure 18: Sample of the “Manage Establishments or Functional/Business Units” page................21
Figure 19: Sample of the “Parent Company Information” page ..........................................................22
Figure 20: Sample of the “Create Establishment or Functional/Business Unit” form ......................25
Figure 21: Sample of the “Confirmation” message ..............................................................................26
Figure 22: Sample of the “Additional Establishment or Functional/Business Unit” list...................27
Figure 23: Sample of the Establishment Profile Page ..........................................................................29
Figure 24: Sample of the Edit Establishment or Functional/Business Unit page ..............................30
Figure 25: Sample of the Confirm facility status closure question .....................................................31
Figure 26: Sample of the confirmation message for closing a Parent Company and all
Establishments or Functional/Business Units ......................................................................................33
Figure 27: Sample of the My Company page displaying the “Open Company” button ....................34
Figure 28: Sample of the confirm facility status open question .........................................................34
Figure 29: Sample of the confirmation message for changing the status to open for Parent
Company and all Establishments or Functional/Business Units ........................................................35
Figure 30: Sample of the Action: Assign Open/Assign Closed drop-down menu for one or multiple
establishments or functional/business units ........................................................................................36
Figure 31: Sample of the Apply to selected items button for the Action: Assign Open/Assign
Closed for one or multiple establishments or functional/business units ..........................................36
Figure 32: Sample of the Execution action button for the Action: Assign Closed Status ................37
Figure 33: Sample of the updated Manage Establishments or Functional/Business Units table
displaying the updated facility status ....................................................................................................37
Figure 34: Sample of the “OFCCP Contractor Portal Homepage” ......................................................38
Figure 35: Sample of the “OFCCP Contractor Portal Dashboard” page ............................................38
Figure 36: Sample of the “Sign Out” link ..............................................................................................39
Figure 37: Sample of the “AAP Certification” tile .................................................................................40
Figure 38: Sample of the “Certification Question & Declaration" page ..............................................41
Figure 39: Sample of the “Certification Question & Declaration" page ..............................................42
Figure 40: Sample of the “Establishments or Functional/Business Units” page ..............................43
Figure 41: Sample of the Manage Establishments or Functional/Business Units page after
Certification ..............................................................................................................................................44
Figure 42: Sample of the “Manage Establishments or Functional/Business Units” page................45
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Figure 43: Sample of the confirmation of decertification ....................................................................46
Figure 44: Sample of how to access the “Invite User” Page ...............................................................47
Figure 45: Sample of “Users” page ........................................................................................................48
Figure 46: Sample of the “Invite User” Page .........................................................................................48
Figure 47: Sample of the “Confirmation” message ..............................................................................49
Figure 48: Sample of the list of “Invited Users” that Admin Users view ............................................50
Figure 49: Sample of the list of “Invite Users” that Non-Admin Users view ......................................50
Figure 50: Sample of the “Assign Establishments or Functional/Business Units” page .................51
Figure 51: Sample of the “Notification” .................................................................................................51
Figure 52: Sample of the “Full Unassign” page ....................................................................................53
Figure 53: Sample of the “Confirmation” message ..............................................................................53

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1 INTRODUCTION
The purpose of this document is to provide instructions to Federal Contractors who will certify
and (when applicable) submit Affirmative Action Programs (AAPs) to the Department of Labor
(DOL) / Office of Federal Contractor Compliance Programs (OFCCP) through the OFCCP
Contractor Portal.

2 PURPOSE & SCOPE
The U.S. Department of Labor’s (DOL) Office of Federal Contract Compliance Programs
(OFCCP) protects workers, promotes diversity, and enforces the law. OFCCP has authority
under three laws: Executive Order 11246, as amended; the Vietnam Era Veterans’
Readjustment Assistance Act of 1974, as amended; and Section 503 of the Rehabilitation Act of
1973, as amended. Pursuant to these laws, OFCCP holds those who do business with the
federal government responsible for complying with the legal requirement to take affirmative
action and not discriminate based on race, color, sex, sexual orientation, gender identity,
religion, national origin, disability, or status as a protected veteran. In addition, contractors and
subcontractors (hereinafter referred to collectively as “contractors”) are prohibited from
discharging or otherwise discriminating against applicants or employees who inquire about,
discuss, or disclose their compensation, or that of others, subject to certain limitations.
Contractors that meet certain contract dollar and employee thresholds have an obligation to
develop and maintain Affirmative Action Programs (AAPs). The Contractor Portal is a secure
portal for submission of AAPs during reviews/investigations as well as a tool to monitor
compliance with the AAP requirements.
OFCCP designed the Contractor Portal to increase contractor compliance by creating an annual
certification process.

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3 REGISTRATION & RECORDS UPDATE
Federal Contractors must create an account through the OFCCP Contractor Portal and set up
their Company Profile (Parent and/or Establishments) before they can submit an AAP
Certification.
Please follow the steps below to register your company through the OFCCP Contractor Portal:
1. Open your web browser and enter the following in the address bar:
(Contractor Portal Home page)
2. The OFCCP Contractor Portal Home page will display (see Figure 1).
3. If this is your first time using the OFCCP Contractor Portal, click the “Create Account”
button. Returning users will click the “Sign In” button, as described in Section 4.1.

Figure 1: Sample of the “OFCCP Contractor Portal Home” page
4. You will be re-directed to Login.gov. Login.gov provides a simple, secure, and private
way for the public to access participating government websites and applications,
including the OFCCP Contractor Portal.
5. Securely sign in using your Login.gov credentials. If you do not have a Login.gov
account, you will need to create a Login.gov account to access the OFCCP Contractor
Portal. Information on how to create a Login.gov account can be found on the Login.gov
website at: (How to create an Login.gov account). Follow Login.gov’s two- factor
authentication process for secure sign in.
6. After successfully signing in with your Login.gov credentials, click “Agree and Continue”
to enter the OFCCP Contractor Portal (see Figure 2).

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Figure 2: Sample of the “Login.gov” page
7. As a new user, you will be directed to the OFCCP Contractor Portal Welcome Page (see
Figure 3: Sample of the “Welcome to the OFCCP Contractor Portal” page). Click the
“Get Started” button to continue to the Rules of Behavior.

Figure 3: Sample of the “Welcome to the OFCCP Contractor Portal” page

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8. The next page will display the Rules of Behavior. Once you have read all the rules,
check the acknowledgement box, and click “Continue” (see Figure 4).

Figure 4: Sample of the “Rules of Behavior” page
9. The next page displays the “Educational Institution Screening” question (see Figure 5).
Select “Yes” or “No” to the question “Are you accessing the system as a representative
of an educational institution?” and click “Continue.” Note: If you selected “Yes,” please
see Section 3.1 for steps on how to continue to register as an educational institution.

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Figure 5: Sample of the “Educational Institution Screening” page
If you answered “No” on the above Educational Institution Screening question and are
not registering as an educational institution you will be directed to the User Authorization
screen as illustrated in Figure 6.

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Figure 6: Sample of the “User Authorization” page

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10. You can take either of the following paths:
a) Identifiers Known Path: Provide all the following: (1) Employer Identification
Number (EIN), (2) EEO-1 Headquarter/Company Number (6 to 15 characters), and
(3) EEO-1 Establishment/Unit Number (6 to 15 characters). Providing all three
identifiers may allow you to access information about your company. After entering
this information, click “Continue.” If the system finds your information you will be
directed to the “Edit Parent Company” page. If the system does not find your
information, follow the instructions in step “b” immediately below.
b) Identifiers Not Found Path: If your Headquarter/Company Number and
Establishment/Unit Number are not found in the system, click the checkbox “I want to
register a company not found in the system.” and enter only your Employer
Identification Number (EIN). Click “Continue.” You will be directed to the “Create
Parent Company” page (see Figure 10).
After entering the required information, you will either be directed to verify and edit the
information found for your company, or to enter your Parent Company information to
create the Company Profile in the OFCCP Contractor Portal.

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11. If a company record is found, the screen will display pre-populated data as illustrated in
Figure 7. Confirm your Parent Company’s Legal Business Name, Parent Name, DUNS
Number, and NAICS Code. Review and update Parent Company Information as
necessary and click “Save.”

Figure 7: Sample of the “Edit Parent Company” form

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Figure 8: Sample of the “Edit Parent Company” form Save button

To edit the Parent Company information, click on the “My Company” icon on the left side
of the page, then select the “Edit Company” button at the top right of the page (see
Figure 9) to view the Edit Parent Company screen (see Figure 10), update the fields
accordingly and save your changes.

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Figure 9: Sample of the “My Company” page

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Figure 10: Sample of the “Edit Parent Company” page

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Figure 11: Sample of the “Edit Parent Company” page Save button
12. If you selected the checkbox on the User Authorization page “I want to register
a company not found in the system.”, you will be directed to the “Create Parent
Company” page (see Figure 12).

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Figure 12: Sample of the “Create Parent Company” page

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Figure 13: Sample of the “Create Parent Company” page Save button
13. Enter up-to-date Parent Company information. Click “Save” to confirm your information.

Note: When creating or editing a Parent Company record, one of the following types of Company IDs can
be entered in the Company ID field:
•

EEO-1 ID- enter 6-15 digits

•

Academic Institutions only- enter the numerical IPED number in the IPED ID field, For example:
012345 Note: Only enter the numerical numbers. The IPED prefix will be added by the Contractor
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•

Portal after the record is saved.
U.S. Territory ID- enter prefix TERR followed by the numerical numbers, For example:
TEMP012345 Note: If you know the Territory ID you will enter it in the Company ID field. If you do
not know the Territory ID, please contact the Contractor Portal Helpdesk. See section 7.2,

•

Functional Affirmative Action Program (FAAP) ID- enter prefix FAAP followed by the numerical
numbers For example: FAAP012345

•

Temporary ID- enter prefix TEMP followed by the numerical numbers, For example: TEMP012345
Note: If a Temporary ID is needed, please contact the Contractor Portal Helpdesk, see section
7.2

3.1 EDUCATIONAL INSTITUTIONS REGISTRATION
Educational Institutions can register through the OFCCP Contractor Portal by using their
Integrated Postsecondary Education Database (IPED) Unit Identification and Employer
Identification Number (EIN). After you have completed the initial Login.gov sign-in, viewed the
Welcome page, and acknowledged the Rules of Behavior (see Section 3), you will be directed
to the “Educational Institution Screening” page.
1. Select “Yes” to the question, “Are you accessing the system as a representative of an
educational institution?” Click “Continue” (see Figure 14).

Figure 14: Sample of the “Educational Institution Screening” Page

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2. You will be directed to the “User Authorization” page. Enter the following: (1) Employer
Identification Number (EIN) and (2) Integrated Postsecondary Education Database
(IPED) Unit Identification (6 digits) and click “Continue” (see Figure 15).

Figure 15: Sample of the “User Authorization” page for Educational
Institutions
3. You will be directed to the “Create Parent Company” (see 16).

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Figure 16: Sample of the “Create Parent Company” page for Educational Institutions
4. Enter the Parent Company information for the Educational Institution, scroll down and
click “Save.” You will be redirected to the Dashboard. A confirmation message will be
displayed stating the Parent Company record has been created (see Figure 17).

Figure 17: Sample of the “Confirmation Message”

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3.2 UPDATE RECORDS
You can also edit information for establishment(s) or functional/business unit(s) by accessing
the “Manage Establishments or Functional/Business Units” icon on the left side of the page (see
Figure 18). Select “Edit” next to the establishment(s) or functional/business unit(s) you wish to
update. Update the information accordingly and save your changes. This is the end of
registration.

Figure 18: Sample of the “Manage Establishments or Functional/Business Units” page

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3.3 ADDING ESTABLISHMENT(S) OR FUNCTIONAL/BUSINESS
UNIT(S) RECORDS
To add establishment(s) or functional/business unit(s) to a Parent Company record perform the
following steps:
1.

Click on the “My Company” tab on the left navigation menu. On this page you will see
the Parent Company information you entered (see Figure 19).

Figure 19: Sample of the “Parent Company Information” page

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2. Scroll down and click “+Add New Establishment or Functional/Business Unit.”
3. Complete the form titled “Create Establishment or Functional/Business Unit” (see Figure
17).
4. The following IDs can be entered in the Establishment or Functional/Business Unit
Number field:
•

EEO1 ID- enter 6-15 digits

•

Academic Institutions only- enter the numerical IPED number in the IPED ID field, For
example: 012345 Note: Only enter the numerical numbers. The IPED prefix will be
added by the Contractor Portal after the record is saved.

•

U.S. Territory ID- enter prefix TERR followed by the numerical numbers, For example:
Note: If you know the Territory ID you will enter it in the Company ID field. If you do not
know the Territory ID, please contact the Contractor Portal Helpdesk. See section 7.2,
TEMP012345

•

Functional Affirmative Action Program (FAAP) ID- enter prefix FAAP followed by the
numerical numbers, For example: FAAP012345
Temporary ID- enter prefix TEMP followed by numerical numbers, For example:
TEMP012345 Note: If a Temporary is needed please contact the Contractor Portal
Helpdesk, see section 7.2

Note: For establishments in U.S. Territories, with establishment IDs that start with the prefix
“TERR”, enter the prefix TERR followed by the numerical numbers in the “Establishment or
Functional/Business Unit Number” field.
5. Click “Save.”

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Figure 20: Sample of the “Create Establishment or Functional/Business Unit” form

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6.

You will be redirected to the Establishment record which you just added. A confirmation
message will be displayed at the top of the page informing you that the Establishment
or Functional/Business Unit has been created. Verify that the establishment or
functional/business unit is saved, and the information is accurate. To make additional
edits, click on “Edit Establishment or Functional/Business Unit” button on the current
page. (See Figure 21).

Figure 21: Sample of the “Confirmation” message
7.

To view the list of “Additional Establishments or Functional/Business Units”, go back to
the “My Company” page (see Figure 22).

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Figure 22: Sample of the “Additional Establishment or Functional/Business Unit” list

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3.4 EDITING ESTABLISHMENTS OR FUNCTIONAL/BUSINESS
UNITS ON THE MY COMPANY PAGE
To make edits to the establishments or functional/business units displayed on the “Additional Establishment
or Functional /Business Unit” table of the “My Company” page, select the establishment or
functional/business unit name on the table, see Figure 19 above. You will be directed to the establishment or
functional/business unit Establishment Profile page. Click the “Edit Establishment or Functional/Business
Unit” button. You will be taken to the Edit Establishment or Functional/Business Unit page where you can
update the record and save those changes (see Figures 23 and 24).

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Figure 23: Sample of the Establishment Profile Page

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Figure 24: Sample of the Edit Establishment or Functional/Business Unit page

3.4.1 EDITING THE ESTABLISHMENT OR FUNCTIONAL/BUSINESS UNIT ID
To edit the Establishment or Functional/Business Unit ID, follow the steps in section 3.2 or 3.4 to locate
the edit establishment page. Once on that page, you can edit the field “Establishment or
Functional/Business Unit Number”.
The following IDs can be entered in the Establishment or Functional/Business Unit Number field:
•

EEO1 ID- enter 6-15 digits

•

Academic Institutions only- enter the numerical IPED number in the IPED ID field, For example:
012345 Note: Only enter the numerical numbers. The IPED prefix will be added by the
Contractor Portal after the record is saved.

•

U.S. Territory ID- enter prefix TERR followed by the numerical numbers, For example:
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TEMP012345 Note: If you know the Territory ID you will enter it in the Establishment or
Functional/Business Unit Number field. If you do not know the Territory ID, please contact the
Contractor Portal Helpdesk. See section 7.2
•

Functional Affirmative Action Program (FAAP) ID- enter prefix FAAP followed by the numerical
number, For example: FAAP012345

•

Temporary ID- enter prefix TEMP followed by the numerical numbers, For example: TEMP012345
Note: If a Temporary ID is needed, please contact the Contractor Portal Helpdesk, see section
7.2

3.5 UPDATING FACILITY STATUS: OPEN/CLOSED
3.5.1 UDATING FACILITY STATUS FOR PARENT COMPANY AND ALL
ESTABLISHMENTS OR FUNCTIONAL/BUSINESS UNITS
To update the facility status of a parent company and all establishments and functional/business units at
one time from open to closed perform the following steps:
•
•
•

Go to the “My Company” page and select the “Close Company” button, (See Figure 22).
You will be required to confirm or deny the closure by selecting “Yes” or “No” to question: “Are you
sure you want to set the facility status to Closed for the parent company and all establishments
and functional/business units?”. (See Figure 25)
After selecting “Yes”, you will receive a closure confirmation on the screen and an email
confirmation will be sent your email address associated with your Contractor Portal account. The
facility status of the Parent company and its Establishments or Functional/Business Units will be
listed as “Closed” and the Parent Company and Establishments will be decertified. If you select
“No”, you will return to the My Company page.

Figure 25: Sample of the Confirm facility status closure question

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Figure 26: Sample of the confirmation message for closing a Parent Company and all
Establishments or Functional/Business Units
Note: To change the parent company and all establishments or functional/business units back to open
status, you will go back to the “My Company” page and select the “Open Company” button. You will need
to confirm yes or no to setting the status to open. After selecting “Yes” you will receive a confirmation
message on the screen and an email will be sent to your email address. If you select “No” you will be
taken back to the “My Company” page.
User(s) will have to re-certify all establishments or functional/business units using the certification steps in
Section 5.

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Figure 27: Sample of the My Company page displaying the “Open Company” button

Figure 28: Sample of the confirm facility status open question

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Figure 29: Sample of the confirmation message for changing the status to open for Parent
Company and all Establishments or Functional/Business Units

3.5.2 UPDATING FACILITY STATUS: OPEN/CLOSED FOR CERTAIN
ESTABLISHMENTS
To update the facility status for one or multiple establishments but not all, go to the “Manage
Establishments or Functional Business Units” page and perform the following steps:
•
•
•
•
•

On the “Action” drop-down menu, select “Assign Closed Status” or “Assign Open Status,”
depending on which applies.
Select the checkbox next to the establishments or functional/business units for which you want to
update the facility status.
Click “Apply to selected items.”
If you wish to continue changing the facility status, click the “Execute action” button.
You will be redirected to the Manage Establishments or Functional/Business Units page, and the
updated status for the facility will be listed on the table. See Figures 30 through 33.

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Figure 30: Sample of the Action: Assign Open/Assign Closed drop-down menu for one or multiple
establishments or functional/business units

Figure 31: Sample of the Apply to selected items button for the Action: Assign Open/Assign
Closed for one or multiple establishments or functional/business units

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Figure 32: Sample of the Execution action button for the Action: Assign Closed Status

Figure 33: Sample of the updated Manage Establishments or Functional/Business Units table
displaying the updated facility status

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4 ACCESS FOR REGISTERED USERS
4.1 SIGN IN

For registered OFCCP Contractor Portal users, follow the steps below to sign in:
1.

Open your web browser and enter the following in the address bar:
(Contractor Portal Home page)

Figure 34: Sample of the “OFCCP Contractor Portal Homepage”
2. Click on the “Sign In” button (see Figure 34) in the top right corner and enter your
Login.gov account username and password to sign in with Login.gov.
3. You will be re-directed to the “OFCCP Contractor Portal Dashboard” page, where you
can access company information on the left navigation panel (see Figure 35).

Figure 35: Sample of the “OFCCP Contractor Portal Dashboard” page

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4.2 SIGN OUT
To sign out of the OFCCP Contractor Portal, select the “Sign Out” link on the top right-hand side
of the page (see Figure 36).

Figure 36: Sample of the “Sign Out” link

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5 CERTIFICATION
The “AAP Certification” tile on the “OFCCP Contractor Portal Dashboard” (see Figure 37) is
where you will begin the certification process. Click “Begin Form” to get started.

Figure 37: Sample of the “AAP Certification” tile

5.1 CERTIFICATION QUESTION AND DECLARATION STATEMENT
1.

Select the response that best describes the AAP status for the establishment(s) or
functional/business unit(s) that you would like to certify (see Figure 38).
1. Entity has developed and maintained affirmative action programs at each
establishment, as applicable, and/or for each functional or business unit. See 41
CFR Chapter 60.
2. Entity has been party to a qualifying federal contract or subcontract for 120 days
or more and has not developed and maintained affirmative action programs at each
establishment, as applicable. See 41 CFR Chapter 60.
3. Entity became a covered federal contractor or subcontractor within the past 120
days and therefore has not yet developed applicable affirmative action programs.
See 41 CFR Chapter 60.
Note: Covered contractors must develop an AAP within 120 days of entering a
federal contract or subcontract. New contractors who select option three (3) will
have 90 days from the development of their AAPs to access the Contractor Portal
and update their certification.

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Figure 38: Sample of the “Certification Question & Declaration" page
If you select certification statement 1, enter the start date of your currently maintained
AAP in the “Start Date” field in the AAP Coverage Period section. You are required to
enter a coverage period Start Date when certification statement 1 is selected.

•

•

•

The End Date field is read only and auto populated 1 year from the selected Start
Date.

•

You can only select a Start Date that is up to 1 year in the past from the current date.
If you select certification statements 2 or 3 the AAP Coverage Period date is not required,
and the Start Date and End Date fields will be greyed out and un-editable.

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Figure 39: Sample of the “Certification Question & Declaration" page
2. Read the “Declaration Statement.” Affirm that the information you are submitting is true
and correct by selecting the checkbox “I affirm this declaration.”
3. Once you have selected your certification response and affirmed the declaration, select
the “Continue” button.

5.2 ESTABLISHMENT(S) OR FUNCTIONAL/BUSINESS UNIT(S) SELECTION
Next, you will select the existing establishment(s) or functional/business unit(s) that you would
like to certify. A list of establishment(s) or functional/business unit(s) pending certification will be
displayed (see Figure 40).
Note: The AAP Coverage Period can be viewed on this page.
1.

Select one or more establishment(s) or functional/business unit(s) requiring certification
by selecting the checkbox on the left side of the table next to each establishment or
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functional/business unit. To select all establishment(s) or functional/business unit(s)
listed on the page, click the checkbox next to the title “Establishment Name.”
2.

If you would like to download the list of establishments or functional/business units you
are certifying, click the “Download” button.

3.

Once you select the establishment or functional/business units requiring certification,
click the “Submit Certification” button.

Figure 40: Sample of the “Establishments or Functional/Business Units” page
4.

After clicking the “Submit Certification” button, you will be redirected to the “Manage
Establishments or Functional/Business Units” page where the certification status for
the establishment or functional/business unit selected during the AAP Certification
will be displayed as “Certified”.

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Figure 41: Sample of the Manage Establishments or Functional/Business Units page after
Certification

5.3 CERTIFYING ESTABLISHMENTS OR FUNCTIONAL/BUSINESS
UNITS WITH DIFFERENT COVERAGE PERIODS
To certify establishments or functional/business units with different AAP Coverage Periods, follow the
instructions in sections 5.1 and 5.2 for one or more establishments or functional/business units that share
the same AAP Coverage Period. Then repeat these steps for the next set of establishments or
functional/business units that share a different AAP Coverage Period. Repeat this process as many times
as necessary until all the establishments are certified.

5.4 DECERTIFICATION
If you wish to decertify a previously certified establishment(s) or functional/business unit(s), you
can perform this action on the “Manage Establishments or Functional/Business Units” page (see
Figure 42).
1.

From the Dashboard, click the “Manage Establishments or Functional/Business Units”
tab on the left-side of the screen.

2.

Locate the “Action” drop-down menu box and select “Bulk Decertification.”
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3.

Select one or more establishment(s) or functional/business unit(s) you wish to decertify
by selecting the checkbox on the left side of the table next to each establishment(s) or
functional/business unit(s). To decertify all listed on the page, click the checkbox next to
the title “Establishment or Functional/Business Unit Name.”

4.

Click “Apply to selected items.”

5.

After clicking “Apply to selected items,” a message will be displayed at the top of the page
informing you that the decertification has been processed. The certification status on the table will
be updated to Not Certified.

Figure 42: Sample of the “Manage Establishments or Functional/Business Units” page

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Figure 43: Sample of the confirmation of decertification

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6 MULTIPLE USER FUNCTIONALITY
The OFCCP Contractor Portal allows multiple users from the same company to register, update
records, and certify establishment(s) or functional/business unit(s). There are two roles that can
be assigned to multiple users, namely:
Admin User – This user can modify records and submit AAP Certifications for any of the
Parent Company’s Establishments or Functional/Business Units. They can also invite new
users and assign them establishment(s) or functional/business unit(s).
Non-Admin User – This user can only modify records and submit AAP Certifications for
any of the Establishments or Functional/Business Units that an Admin User has assigned
to them.
You may add as many users as needed by your company of both types of users. Please be
advised that the initial user who registers for the OFCCP Contractor Portal is by default an
Admin User and is responsible for granting any other user(s) access to the portal on behalf of
the company. No other user(s) will be able to access the portal without the Admin User first
granting access by following the instructions in Section 6.1. Accordingly, OFCCP strongly
recommends that the initial user be an individual from the Parent Company/Headquarters
with authority to grant access and permissions to designated official(s) at
establishment(s) or functional/business unit(s) that need to certify their compliance.
If you have any issues adding multiple users to the portal, please contact the OFCCP
Contractor Portal Technical Help Desk by following the instructions in Section 7.2.

6.1 INVITING A NEW USER
To invite additional users to register, update records, and certify establishment(s) or
functional/business unit(s) for your company through the OFCCP Contractor Portal, an Admin
User must follow the steps below:
1.

From the “Dashboard,” select the “Users” tab and you will be directed to the “Users”
page (see Figure 44).

Figure 44: Sample of how to access the “Invite User” Page
2.

Click on “+Add Other User” (see Figure 45) and you will be directed to the “Invite User”
page (see Figure 46).

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Figure 45: Sample of “Users” page
3.

Enter the email address of the Point of Contact (POC) you would like to invite to the
OFCCP Contractor Portal (see Figure 46).
Please remember that the user being invited to the OFCCP Contractor Portal will have
permissions to update, manage, and certify records for the establishment(s) or
functional/business unit(s) assigned to the user.

4.

Choose the appropriate “Role” for the user you are inviting (Admin User or Non-Admin
User) and select the “Invite User” button.
As a reminder, Admin Users can modify all records within the company, invite new
users, and assign them establishment(s) or functional/business unit(s). Non-Admin
Users are only able to modify establishment(s) or functional/business unit(s) that an
Admin User has assigned to them. To change a user's role after they have been added
as a user for your company, contact the OFCCP Contractor Portal Technical Help Desk
by following the instructions in Section 7.2.

Figure 46: Sample of the “Invite User” Page

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5.

After selecting the “Invite User” button, you will be redirected to the “Dashboard.” A
confirmation message will be displayed informing you that an email has been sent to the
user inviting them to the OFCCP Contractor Portal and instructing you to assign
establishment(s)/functional unit(s) to the user (see Figure 47).

Figure 47: Sample of the “Confirmation” message
6.

To assign users to establishment(s) or functional/business unit(s), you can either 1) click
on the text that reads “Assign Establishments or Functional/Business Units to this user”
in the blue notification box as illustrated in Figure 47, or 2) click on the “Users” tab on the
left navigation menu. Then follow the steps in Section 6.2.

6.2 VIEW & ASSIGN USERS
To view the list of all users associated with your company and to assign specific
establishment(s) or functional/business unit(s) to a Non-Admin User, follow the steps below:
1.

Select “Users” from the left navigation menu. A table with a list of Usernames (as
identified by each user’s registered email address), Roles, and Action will be displayed
(see Figure 48).

2.

Select the “Assign” link beside the Non-Admin User to whom you want to assign a
specific establishment(s) or functional/business unit(s).
Note: Only Admin Users can assign Non-Admin Users to specific establishment(s) or
functional/business unit(s). Non-Admin Users can view the list of users for their company
but will not see the "Assign" link in the table as these users do not have permissions to
assign (see Figure 49). Admin Users will not see the “Assign” link beside another Admin
User. Admin Users have access to all their company’s establishment(s) or
functional/business unit(s) records and can modify all records, if needed, by going to the
“Manage Establishments or Functional/Business Units” page.

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Figure 48: Sample of the list of “Invited Users” that Admin Users view

Figure 49: Sample of the list of “Invite Users” that Non-Admin Users view
3.

Once you select the “Assign” link, you will be directed to the “Assign Establishments or
Functional/Business Units" page for that user which will display a list of establishment(s)
or functional/business unit(s) to assign to the user (see Figure 50).

4.

Select the box next to each corresponding “Establishment or Functional/Business Unit
Name” to assign to the user and click the “Assign” button.

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Figure 50: Sample of the “Assign Establishments or Functional/Business Units” page
5.

You will see a notification stating that the user has been assigned to the desired
establishment(s) or functional/business unit(s) (see Figure 51).

Figure 51: Sample of the “Notification”
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6.3 REMOVE USERS
There are two ways to remove a Non-Admin User’s access to establishment(s) or
functional/business unit(s):
a) To remove a Non-Admin User’s access from specific establishment(s) or
functional/business unit(s):
1. Select “Users” from the left navigation menu. A table with a list of Usernames (as
identified by each user’s registered email address), Role, and Action will be
displayed (see Figure 48).
2. Select the “Assign” link beside the Non-Admin User whose access you want to
remove.
3. You will be directed to the page titled “Assign Establishments or Functional/Business
Units.” All the establishment(s) or functional/business unit(s) that the Non-Admin
User has permissions to manage will have a checkmark next to them (see Figure
51).
4. Unselect the checkbox next to the establishment(s) or functional/business unit(s) for
which you would like to revoke access and click “Assign.” You have now removed
the Non-Admin User’s modification privileges from those establishment(s) or
functional/business unit(s).
b) To remove a Non-Admin User’s access to all establishments or functional/business
units:
1. Select “Users” from the left navigation menu. A table with a list of Usernames (as
identified by each user’s registered email address), Role, and Action will be
displayed (see Figure 48).
2. Select the “Assign” link beside the Non-Admin User whose access you want to
remove.
3. You will be directed to the page titled “Assign Establishments or Functional/Business
Units.” All the establishment(s) or functional/business units(s) that the Non-Admin
User has permissions to manage will have a checkmark next to them (see Figure
51).
4. Click the button “Remove User from all Establishments or Functional/Business
Units.”
5. Next, on the “Full Unassign” page click “Confirm” and the Non-Admin User will be
unassigned from all establishments or functional/business Units (see Figure 52).

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Figure 52: Sample of the “Full Unassign” page
6. After clicking “Confirm,” a message will display at the top of the page stating that the
user has successfully been removed from all Establishments or Functional/Business
Units (see Figure 53).

Figure 53: Sample of the “Confirmation” message
To remove an Admin User from your company, contact the OFCCP Contractor Portal Technical
Help Desk by following the instructions in Section 7.2.

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6.4 INVITED USER REGISTRATION STEPS
The invited user will receive an email with the registration instructions explained below. The
process of registration of an invited user is similar to that of an initial user. However, an invited
user will not go through the “User Authorization” screen, nor does the user go through the
company creation step since they have already been assigned to the company.
To access the OFCCP Contractor Portal as an invited user, follow these steps:
1.

Securely sign-in using your Login.gov credentials. If you do not have a Login.gov
account, you will need to create a Login.gov account with the same email address used
to invite you to the OFCCP Contractor Portal. Information on how to create a Login.gov
account can be found on Login.gov website at: (How to create an Login.gov account).
Follow Login.gov’s two-factor authentication process for secure sign in.

2.

After you have completed Login.gov sign-in or registration, the next page you will see is
“Welcome to the OFCCP Contractor Portal.” Select “Get Started.”

3.

Read the “Rules of Behavior,” select the checkbox “I acknowledge the Rules of
Behavior,” and click “Continue” to proceed.

4.

You will be directed to the “Dashboard” where you can update records and certify
establishment(s) or functional/business unit(s) using the tabs on the left navigation
menu.

7 USER SUPPORT

7.1 LOGIN.GOV HELPDESK SUPPORT
For issues with account creation, signing in, changing Login.gov settings, two-factor
authentication and more, please contact Login.gov.

7.2 HELPDESK SUPPORT
For program support, please contact the OFCCP Contractor Portal Technical Help Desk using
the Help Request Form on the (Contact Us page)

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