Letter to Employer Requesting Wage Information

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form SSA-L4201 Letter to Employer Requesting Wage Information	Form	Modified	Available
Form SSA-L4201 Letter to Employer Requesting Wage Information	Form	Modified	Repair queued
Justification for the Non-Substantive Changes (Signaure Removal) - 0138.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2024-05-09	Available
Justification for the Non-Substantive Changes (Signaure Removal) - 0138.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2024-05-09	Repair queued
Supporting Statement - 0138 (Clean Copy).docx	Supporting Statement A	Uploaded 2023-06-13	Available
Supporting Statement - 0138 (Clean Copy).docx	Supporting Statement A	Uploaded 2023-06-13	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
9117	Letter to Employer Requesting Wage Information	Form	Modified	Letter to Employer Requesting Wage Information
9117	Letter to Employer Requesting Wage Information	Form	Modified
9117	Letter to Employer Requesting Wage Information	Other-SSI Wage Screens	Modified

ICR Details

OMB Control No: 0960-0138	ICR Reference No: 202405-0960-002
Status: Active	Previous ICR Reference No: 202011-0960-001
Agency/Subagency: SSA	Agency Tracking No:
Title: Letter to Employer Requesting Wage Information
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 05/14/2024
Retrieve Notice of Action (NOA)	Date Received in OIRA: 05/09/2024
Terms of Clearance: Approved consistent with the agency's commitments under Sec. 4 (k)(iii) and (iv) of E.O. 14058. Previous Terms of Clearance which continue to apply: When the agency submits this information collection for re-approval, it will make minor additions to the response to Question Prompt #2 in the Supporting Statement to explain the differences between the questions asked on the SSA-L725 and the SSA-4201 and the policy reasons for these differences. The agency will also make minor additions to #2 to add in additional explanation for why developing this income information from the employer can be particularly useful for identifying the time and timeline for income a beneficiary many have received

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2026	06/30/2026	06/30/2026
Responses	133,000	0	133,000
Time Burden (Hours)	66,500	0	66,500
Cost Burden (Dollars)	0	0	0

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Abstract: SSA bases an individual’s eligibility for SSI payments, in part, on the amount of countable income the individual receives. We consider earned income from employment as a source of countable income. SSA applicants and recipients are required to provide evidence in support of their claims, but SSA will assist in collecting the required evidence when necessary. SSA uses Form SSA-L4201 for wage verification in initial and post-entitlement claims; the form collects current and past wage data directly from employers. We only use the SSA-L4201 when our efforts to obtain preferred evidence are unsuccessful. SSA uses the information collected to determine eligibility and proper payment amounts for SSI. Respondents are employers of SSI applicants and recipients. We are submitting a Change Request to remove the signature requirement from this form.

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Authorizing Statute(s): US Code: 42 USC 1383 Name of Law: Social Security Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	85 FR 86638	12/30/2020
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 14170	03/12/2021
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Letter to Employer Requesting Wage Information	SSA-L4201	Letter to Employer Requesting Wage Information

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	133,000	133,000	0	0	0	0
Annual Time Burden (Hours)	66,500	66,500	0	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $2,007,420

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/09/2024

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