Social Security Number Verification Services (SSNVS)

Forms and Documents

Document Name	Status
Supporting Statement - 0660 (Final).docx Supporting Statement A	2024-11-14

IC Document Collections

IC ID	Document Title	Status
9706	Social Security Number Verification Service (SSNVS) Other-Internet Screens	Modified
272360	Social Security Number Verification Service (SSNVS) - Learning Cost Other-Internet Screens	New

ICR Details

OMB Control No: 0960-0660	ICR Reference No: 202405-0960-007
Status: Received in OIRA	Previous ICR Reference No: 202103-0960-002
Agency/Subagency: SSA	Agency Tracking No:
Title: Social Security Number Verification Services (SSNVS)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 11/14/2024

	Requested	Previously Approved
Expiration Date	36 Months From Approved	11/30/2024
Responses	2,707,851	2,693,460
Time Burden (Hours)	225,654	224,455
Cost Burden (Dollars)	0	0

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Abstract: Internal Revenue Service regulations require employers to provide wage and tax data to SSA using Form W-2 or its electronic equivalent. As part of this process, the employer must furnish the employee's name and Social Security number (SSN). In addition, the employee's name and SSN must match SSA's records for SSA to post earnings to the employee's earnings record, which SSA maintains. SSA offers the Social Security Number Verification Systems (SSNVS), which allows employers to verify that the reported names and SSNs of their employees match SSA’s records. SSNVS is a cost-free, voluntary method for employers to verify employee information via the Internet. SSA annotates data an employer supplies to SSA for verification that does not match SSA’s records with a no match indicator and returns it to the employer. SSA retains an audit trail of all supplied data. In addition, SSA uses the data collected as part of its continual evaluation of the SSNVS process. SSA does not use the information provided for any other purposes. The respondents are employers who need to verify SSN data using SSA's records.

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Authorizing Statute(s): US Code: 5 USC 552a (f)(2)&(3) Name of Law: Privacy Act of 1974
   US Code: 5 USC 552a (e)(10) Name of Law: Privacy Act of 1974
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 55666	07/05/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 88105	11/06/2024
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
Social Security Number Verification Service (SSNVS)
Social Security Number Verification Service (SSNVS) - Learning Cost

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	2,707,851	2,693,460	0	0	14,391	0
Annual Time Burden (Hours)	225,654	224,455	0	0	1,199	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: When we last cleared this IC in 2021, the burden was 224,455 hours. However, we are currently reporting a burden of 221,955 hours. This change stems from an decrease in the number of responses from 2,693,460 to 2,663,460. There is no change to the burden time per response. Although the number of responses changed, SSA did not take any actions to cause this change. These figures represent current Management Information data. * Note: The total burden reflected in ROCIS is 225,654, while the burden cited in #12 of the Supporting Statement is 221,955. This discrepancy is because the ROCIS burden also reflects the learning costs (which we needed to add as a separate IC, as the learning costs only occur once per respondent). In contrast, the chart in #12 of the Supporting Statement reflects actual burden for the information collection.

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Annual Cost to Federal Government: $110,300

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 11/14/2024

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