Child Care and Development Fund for Tribes for FFY 2023-2025

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form 1 ACF-118A - CCDF Tribal Plan Preprint - Part I	Form and Instruction	New	Available
Form 1 ACF-118A - Triennial Child Count Only	Form and Instruction	New	Repair queued
Form 1 ACF-118A - CCDF Tribal Plan Preprint - Part II	Form and Instruction	Unchanged	Available
Form 1 ACF – 118A Part II (for medium and large tribes only)	Form and Instruction	Unchanged	Repair queued
Form 1 ACF-118A - CCDF Tribal Plan Preprint - Part I	Form and Instruction	Modified	Available
Form 1 ACF-118A Part I (for all tribes)	Form and Instruction	Modified	Repair queued
NonSub Change Request OCC June 2024.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2024-05-24	Available
NonSub Change Request OCC June 2024.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2024-05-24	Repair queued
NonSub Change Request OCC November 2022.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2022-11-02	Available
NonSub Change Request OCC November 2022.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2022-11-02	Repair queued
NonSub Change Request OCC October 2022_REVISED.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2022-10-17	Available
NonSub Change Request OCC October 2022_REVISED.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2022-10-17	Repair queued
30 Day Comments_Revised.xlsx	Supplementary Document	Uploaded 2022-04-22	Available
30 Day Comments_Revised.xlsx	Supplementary Document	Uploaded 2022-04-22	Repair queued
Attachment A - Public Comments and OCC Responses.docx	Supplementary Document	Uploaded 2022-02-23	Available
Attachment A - Public Comments and OCC Responses.docx	Supplementary Document	Uploaded 2022-02-23	Repair queued
SUPSTAS for Tribal Preprint - 2024 NonSub Change Child Count.docx	Supporting Statement A	Uploaded 2024-05-24	Available
SUPSTAS for Tribal Preprint - 2024 NonSub Change Child Count.docx	Supporting Statement A	Uploaded 2024-05-24	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
267958	ACF-118A - Triennial Child Count Only	Form and Instruction	New	ACF-118A - CCDF Tribal Plan Preprint - Part I
267958	ACF-118A - Triennial Child Count Only	Form and Instruction	New
236353	ACF – 118A Part II (for medium and large tribes only)	Form and Instruction	Unchanged	ACF-118A - CCDF Tribal Plan Preprint - Part II
236353	ACF – 118A Part II (for medium and large tribes only)	Form and Instruction	Unchanged
235955	ACF-118A Part I (for all tribes)	Form and Instruction	Modified	ACF-118A - CCDF Tribal Plan Preprint - Part I
235955	ACF-118A Part I (for all tribes)	Form and Instruction	Modified

ICR Details

OMB Control No: 0970-0198	ICR Reference No: 202405-0970-009
Status: Historical Active	Previous ICR Reference No: 202211-0970-001
Agency/Subagency: HHS/ACF	Agency Tracking No: OCC
Title: Child Care and Development Fund for Tribes for FFY 2023-2025
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 05/29/2024
Retrieve Notice of Action (NOA)	Date Received in OIRA: 05/28/2024
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2025	04/30/2025	04/30/2025
Responses	211	0	123
Time Burden (Hours)	13,215	0	11,448
Cost Burden (Dollars)	0	0	0

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Abstract: In April 2022 OMB approved a revision request for this information collection and extended approval for three years. Subsequently, two nonsubstantive change requests were approved; one in October 2022 and one in February 2023. The report is submitted once every three years and Tribal Lead Agencies submitted their most recent responses for the requested information in late winter 2023. OCC has a trust responsibility to consult with Tribal Nations and incorporate their testimony to the maximum extent feasible. To meet this responsibility and in support of Executive Order 14112, OCC released a Request for Information (RFI) titled: Meeting the Child Care Needs in Tribal Nations in the summer of 2023. This RFI covered rules and regulations of the Tribally administered Child Care and Development Fund (CCDF) program as part of ACF’s commitment to creating partnerships with Tribal Nations to identify and implement solutions that transcend traditional program boundaries. OCC hosted over 14 in person and virtual listening sessions and two in person Tribal Consultations focused on the RFI. One thing OCC heard consistently is that the Tribal Lead Agencies (TLAs) need more lead time (at least one year) to complete one piece of this information collection: the Triennial Child Count. The Triennial Child Count allows OCC to calculate the funding for tribal grantees using these responses. As such, OCC is hoping to inform Tribal Nations and TLAs as soon as possible and update systems concurrently to allow for work on this piece of the information collection and provide sufficient technical assistance. The next due date for the CCDF Plan for Tribes is not due until July 1, 2025 and the child count would not actually be due until that time, but being able to put the request out for just that information would be helpful so work can begin on that piece (ACF system updates to the CARS system, TLAs beginning data entry, etc). To allow for this, OCC is requesting a non-substantive change to open this section of the information collection in July 2024, to allow Tribal grantees to answer the same questions one more time. OCC proposes minor changes to the questions to reduce the administrative burden on respondents.

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Authorizing Statute(s): PL: Pub.L. 113 - 186 658A Name of Law: hild Care and Development Block Grant Act
   US Code: 42 USC 9858c Name of Law: Child Care and Development Block Grant Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 57434	10/15/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 11449	03/01/2022
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 3

table that charts list of burden

IC Title	Form No.	Form Name
ACF – 118A Part II (for medium and large tribes only)	1	ACF-118A - CCDF Tribal Plan Preprint - Part II
ACF-118A - Triennial Child Count Only	1	ACF-118A - CCDF Tribal Plan Preprint - Part I
ACF-118A Part I (for all tribes)	1	ACF-118A - CCDF Tribal Plan Preprint - Part I

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	211	123	0	0	88	0
Annual Time Burden (Hours)	13,215	11,448	0	0	1,767	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: OCC is hoping to inform Tribal Nations and TLAs as soon as possible and update systems concurrently to allow for work on the Triennial Child Count and provide sufficient technical assistance. The next due date for the CCDF Plan for Tribes is not due until July 1, 2025 and the child count would not actually be due until that time, but being able to put the request out for just that information would be helpful so work can begin on that piece (ACF system updates to the CARS system, TLAs beginning data entry, etc). To allow for this, OCC is requesting a non-substantive change to open this section of the information collection in July 2024, to allow Tribal grantees to answer the same questions one more time. Burden estimates have been updated to account for burden that may occur between now and the next extension request (prior to April 30, 2025).

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Annual Cost to Federal Government: $326,594

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/28/2024

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