Survey of Staff Recruitment, Training, and Professional Development in Early Head Start

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
NonSub Change_Survey Staff Rec, Training, PD EHS.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2024-05-28	Available
NonSub Change_Survey Staff Rec, Training, PD EHS.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2024-05-28	Repair queued
Attachment E Proposed script for the outreach to grant recipients.docx	Supplementary Document	Uploaded 2024-05-28	Available
Attachment E Proposed script for the outreach to grant recipients.docx	Supplementary Document	Uploaded 2024-05-28	Repair queued
ResponsetoPublicComments - 30-day Comment Period.docx	Supplementary Document	Uploaded 2024-03-11	Available
ResponsetoPublicComments - 30-day Comment Period.docx	Supplementary Document	Uploaded 2024-03-11	Repair queued
Supporting Statement B_Survey Staff Rec, Training, PD EHS_revisedclean.docx	Supporting Statement B	Uploaded 2024-05-28	Available
Supporting Statement B_Survey Staff Rec, Training, PD EHS_revisedclean.docx	Supporting Statement B	Uploaded 2024-05-28	Repair queued
Supporting Statement A_Survey Staff Rec, Training, PD EHS_revisedclean.docx	Supporting Statement A	Uploaded 2024-05-28	Available
Supporting Statement A_Survey Staff Rec, Training, PD EHS_revisedclean.docx	Supporting Statement A	Uploaded 2024-05-28	Repair queued
Attachment D Instrument Preamble (Informed Consent).docx	Supplementary Document	Uploaded 2024-01-30	Available
Attachment D Instrument Preamble (Informed Consent).docx	Supplementary Document	Uploaded 2024-01-30	Repair queued
Attachment C Survey Pre Notice.docx	Supplementary Document	Uploaded 2024-01-30	Available
Attachment C Survey Pre Notice.docx	Supplementary Document	Uploaded 2024-01-30	Repair queued
Attachment B Grant Recipient Outreach Call Script.docx	Supplementary Document	Uploaded 2024-01-30	Available
Attachment B Grant Recipient Outreach Call Script.docx	Supplementary Document	Uploaded 2024-01-30	Repair queued
Attachment A Grant Recipient Outreach Email Scripts.docx	Supplementary Document	Uploaded 2024-01-30	Available
Attachment A Grant Recipient Outreach Email Scripts.docx	Supplementary Document	Uploaded 2024-01-30	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
267991	Follow-up questions	Other-Survey	New
264812	Instrument 3: Center-Based and Home-Based	Other-Survey	Unchanged
264811	Instrument 2: Home-Based Only	Other-Survey	Unchanged
264810	Instrument 1: Center-Based Only	Other-Survey	Unchanged

ICR Details

OMB Control No: 0970-0629	ICR Reference No: 202405-0970-011
Status: Historical Active	Previous ICR Reference No: 202401-0970-018
Agency/Subagency: HHS/ACF	Agency Tracking No:
Title: Survey of Staff Recruitment, Training, and Professional Development in Early Head Start
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 05/29/2024
Retrieve Notice of Action (NOA)	Date Received in OIRA: 05/28/2024
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2027	03/31/2027	03/31/2027
Responses	780	0	600
Time Burden (Hours)	315	0	300
Cost Burden (Dollars)	0	0	0

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Abstract: On March 26th, 2024, OMB approved the information collection request to: (1) collect survey data from up to 600 Early Head Start programs representative of the population of Early Head Start programs in the continental United States; and (2) recruit Early Head Start program directors, or another program staff to answer the survey about (a) their program’s staff recruitment, training, and professional development strategies; (b) their programs’ successes and challenges with those strategies for hiring and maintaining staff with the qualifications and competencies to serve infants, toddlers, and pregnant women. The study team started collecting data in April of 2024 and preliminary analysis of our data showed that there was a survey logic error that made 43 of respondents skip over a subset of follow-up questions from instruments 1, 2, and 3. It is important that our team collects complete information from most participants to ensure representativeness of the Early Head Start program population. Finding this error highlighted a need for our team to be able to follow-up with certain participants about this specific question and other issues that might arise as we perform quality assurance checks of the data.

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Authorizing Statute(s): US Code: 42 USC 9835 Name of Law: Head Start Act Section 640
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 83544	11/30/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 7399	02/02/2024
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 4

table that charts list of burden

IC Title	Form No.	Form Name
Follow-up questions
Instrument 1: Center-Based Only
Instrument 2: Home-Based Only
Instrument 3: Center-Based and Home-Based

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	780	600	0	180	0	0
Annual Time Burden (Hours)	315	300	0	15	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The team added 5 minutes to the burden to account for the time that a subset of respondents may need to answer or clarify existing answers to survey questions.

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Annual Cost to Federal Government: $545,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/28/2024

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