The College Assistance Migrant Program (CAMP) Annual Performance Report (APR)

College Assistance Migrant Program
U.S. Department of Education
Annual Performance Report and Final Performance
Report Instructions
Table of Contents
Organization .................................................................................................................................................... 2
Introduction..................................................................................................................................................... 3
General Instructions for CAMP Performance Reporting .......................................................................... 6
Instructions for the Cover Sheet Form ......................................................................................................... 7
Instructions for the Performance Report Data Form ............................................................................... 11

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Organization
The Annual Performance Report (APR) is organized into two (2) reporting files:

1.
2.

Cover Sheet. (MS Word)
Performance Report Data Form: Blocks A-F. (MS Excel)

The Office of Migrant Education (OME) has divided the report into these sections due to the two types of
content: text and numerical. The following table summarizes the sections (blocks), the type of mediums
(files) being used, and how they are to be submitted. Ultimately, the entire APR (two separate files*) will be
submitted in a single (one) email to OME.

Sections of Annual Performance Report
Sections
Cover Sheet
Block A
Block B
Block C
Block D*
Blocks E and F

Type
Text/Signature
Numerical
Numerical
Numerical
Text
Text and Numerical

Reporting File
MS Word
MS Excel
MS Excel
MS Excel
MS Excel
MS Excel

Submitted As
PDF
MS Excel
MS Excel
MS Excel
MS Excel
MS Excel

The table above also clarifies that the Cover Sheet is to be submitted as a PDF since it will contain
authorized signatures. The Performance Report Data Form is to be submitted as a MS Excel form.
Please send FINAL versions of ALL these sections (two files in total*) as attachments to OME in ONE
email.
* For grantees in the final year, also attach the final project evaluation that was proposed in the approved grant
application. Include the attachment in the APR submission email to OME.

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Introduction
The College Assistance Migrant Program (CAMP) is intended to assist migrant and seasonal farmworker
students to successfully complete their first academic year of college and to continue at a postsecondary
education institution. The legislation that authorizes the CAMP 1 program and the Uniform Guidance 2 require
each of the funded projects to submit an annual performance report demonstrating that substantial progress has
been made towards meeting the approved objectives of the project. In addition, the Department requires
grantees to report annually on their progress toward meeting the performance measures established for the ED
grant programs under the Education Department General Administrative Regulations (EDGAR) 34 CFR
75.110. 3 The performance reporting forms included here are the tools designated by the Department for
grantee reporting.
The CAMP Program Performance Measures are listed below:
Objective 1 of 2:
All CAMP students will complete their first academic year at a postsecondary institution in good standing.
Measure: The percentage of College Assistance Migrant Program (CAMP) participants
completing the first year of their academic or postsecondary program (desired direction:
increase 4).
Calculation: This measure is calculated by dividing the number of CAMP first academic year completers (the
number of CAMP eligible students who successfully completed their first academic year of college by the end
of the performance period you are reporting) by the total number funded, as per the approved application by
OME, or the total number actually served (whichever is greater), MINUS the number of persisters (the MS
Excel Form is formulated to perform this calculation based on the data entered).
For example:
For grantees that actually serve LESS than the number funded to be served or serve exactly
the total number funded to be served:
Program Performance Measure 1=

total number of CAMP first academic year completers
[total no. funded to be served minus total number of persisters]

For grantees that actually serve MORE than the number funded to be served:
Program Performance Measure 1=

total number of CAMP first academic year completers
[total no. actually served minus total number of persisters]

The Higher Education Act of 1965, as amended, Title IV, Sec. 418A; 20 U.S.C. 1070d-2.
§200.301 Performance Measurement
EDGAR 34 CFR 75.110
4
Note: Increasing percentages of CAMP participants completing the first year of their academic or postsecondary program is the goal for the program office
at the national level. Projects will be assessed individually, on an annual basis, on whether they meet the national program performance targets.
1
2
3

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Example:
Grant
Year

Total
Funded

New

Returning
from
Previous
Year

Total
Funded

CAMP first
year
academic
completers

Withdrawals

Persisters
(coming back
in subsequent
year)

Performance
Measure 1
(Percent
completing
1st year of
college)

Year 1
Year 2

100
100

100
95

0
5

100
100

65
70

30
25

5
5

68%
74%

In this example, for grant Year 1, the denominator equals 95 (100 total funded minus 5 persisters). The
numerator equals 65 (CAMP first academic year completers), for a “success rate” of 65/95 or 68 percent. For
grant Year 2, the denominator equals 95 (100 total funded minus 5 persisters). The numerator equals 70
(CAMP first academic year completers), for a success rate of 70/95 or 74 percent.
Objective 2 of 2:
A majority of CAMP students who successfully complete their first academic year of college will continue in
postsecondary education.
Measure: The percentage of College Assistance Migrant Program (CAMP) participants who, after
completing the first academic year of college, continue their postsecondary education (desired
direction: increase).
Calculation: This measure is calculated by dividing the number of CAMP first academic year completers
who continue their postsecondary education by the total number of CAMP first academic year completers
(the MS Excel Form is formulated to perform this calculation based on the data entered).
Example:
Grant Year

Total # of
CAMP First
Academic
Year
Completers

Total # of CAMP First Academic Year
Completers Who Continued in Postsecondary
Education Programs

Performance Measure 2
(Percent Achieving
Placement)

Year 1

65

60

92%

Year 2

70

50

71%

In this example, for grant Year 1, data collected in the first quarter of grant Year 2 indicates that, of the 65
CAMP first academic year completers, 60 continued in postsecondary educations programs. The numerator
is 60, the number of CAMP first academic year completers who continued in postsecondary education
programs. The denominator is 65, the number of CAMP first academic year completers, for a placement of
60/65, or 92 percent. For grant Year 2, in which there were 70 CAMP first academic year completers, the
numerator equals 50, for a success rate of 50/70, or 71 percent.

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Efficiency Measure: Project success efficiency ratios are calculated as the total budget awarded for that
reporting period divided by the number of CAMP first academic year completers that continue in postsecondary education (as reported on the APR). The MS Excel Form is formulated to perform this
calculation based on the data entered.
The program office will calculate an efficiency measure for each project. Grantees do not calculate or
report on these measures. Rather, data that grantees report will be used to calculate performance towards
the measures.
Paperwork Burden Statement
According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a
valid OMB control number. The valid OMB control number for this information collection is 1810-0727. The time required to complete this information
collection is estimated to average 23 hours per response, including the time to review instructions, search existing data resources, gather the data needed,
and complete and review the information collection. The obligation to respond to this collection is required to obtain or retain benefit (20 U.S.C. 1070d2). If you have any comments concerning the accuracy of the time estimate(s) or suggestions for improving this form, please write to: U.S.
Department of Education, Washington, D.C. 20202-4651. If you have comments or concerns regarding the status of your individual submission of this
form, write directly to: Migrant CAMP program, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, D.C. 20202-4651.

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General Instructions for CAMP Performance Reporting
Each CAMP grantee must complete and submit an Annual Performance Report (APR) for project Year 1
through Year 4. The Annual Performance Report for the project Year 5 is considered the “Final
Performance Report” since it contains information on Year 5 as well as limited information on the entire
project (Years 1 through 5). Grantees will complete additional sections (parts of Block D and parts of
Cover Sheet including check box) for the Final Performance Report that reflects all project years. The
reporting period for an APR is the budget period stated in section 6 of your Grant Award Notification
(GAN).
These instructions guide grantees in completing the Annual Performance Report and Final Performance
Report. Where applicable, separate instructions are provided depending on whether a grantee is submitting
an APR or a Final Performance Report. Grantees should follow these instructions carefully.
Grantees will submit the Cover Sheet and the CAMP Performance Report Data Form as two separate
files in a single (one) email to OME ([email protected]).
These instructions provide guidance on completing the above forms. If you have questions about how to
complete either of these forms, please contact your assigned program officer.
Note: Throughout the document, “budget period” and “performance period” are used interchangeably. Both
“budget period” and “performance period” refer to a reporting period from July 1 to June 30.
Organization and Data Utilization
This CAMP performance report is divided into a Cover Sheet and the following five sections in a
MS Excel file:
Section A – CAMP Project Statistics and Reporting for Program Performance Measures
Section B – CAMP Project Services Information
Section C – CAMP Project Model Characteristics
Section D – CAMP Project Goals and Objectives
Section E and F – CAMP Project Budget Information and Additional Information
The Cover Sheet must be converted to the Portable Document Format (.PDF) before submission.
Data Utilization. Together, these sections will be used to answer the following evaluation questions decided
upon by the program office:

1.
2.
3.
4.

To what extent have program goals been accomplished? (Section A)
What service models had the most positive outcomes? (Sections B and C)
What service models had the best efficiency ratios? (Sections C and E)
What percentage of project goals was achieved (i.e., met or exceeded)? (Section D)

Findings from aggregated grantee reports, as they pertain to the above stated evaluation questions,
will be published for public record and for program and grantee use in better understanding
effective service models and strategies.

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Instructions for the Cover Sheet Form
Instructions for items 1, 3, and 4 are included on the Cover Sheet itself. Instructions for items 2 and 5
through 12 are included below.
Item 2. Grantee NCES ID Number
-- Annual (for Years 1-4) and Final Performance Reports (for Year 5):
Item 2 only applies to CAMP grantees that are Institutions of Higher Education (IHE). Grantees that are
nonprofit organizations should leave Item 2 blank.
A grantee that is an IHE should write its IPEDS identification number rather than an NCES ID number. This
number can be found at the following link: NCES Global Locator.
Item 5. Grantee Address
Instructions for Submitting Address Changes:
-- Annual (for Years 1-4) and Final Performance Reports (for Year 5):
If the grantee address that is listed in Block 1 of your GAN has changed, submit the new address information
to your program officer immediately.
Item 6. Project Director
-- Annual (for Years 1-4) and Final Performance Reports (for Year 5):
Please enter the name, title, phone number, fax number and email address of your approved Project Director
listed in Block 3 of your GAN.
Note: Changing the approved Project Director requires prior approval from ED and may only be
requested for a grant whose performance period has not ended. If you wish to change your Project
Director, notify your program officer immediately.
Item 7. Reporting Period(s)
-- Annual Performance Reports (for Years 1-4):
Due Date: Your final version of APR will be due in the fall of each year, with the exact date to be provided
by the program office.
The first, (a) Reporting Period, is aligned with the 12-month budget period you are reporting. Please enter the
start date and end date of the budget period you are reporting, which may be found in Block 6 of the GAN.
Complete data on all measures are due with this performance report.
-- Final Performance Reports (for Year 5):

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Due Date: The Final Performance Report must be submitted 120 days after the end of the grant
performance period. If you receive a no-cost time extension from ED for the fifth year of this grant, the Final
Performance Report is due 120 days after the revised project period end date.
The Cover Sheet of the Final Performance Report requires two time periods to be reported.
The first, (a) Reporting Period, is the 12-month budget period for Year 5 of your project. Please enter the
start and end dates for the Year 5 budget period from Block 6 of the GAN.
The second, (b) Performance Period, covers the entire grant’s five-year period of performance (project
period), which is also found in Block 6 of the GAN.
Item 8. Budget Expenditures [Also See Section E]
The budget expenditure information requested in items 8a – 8c must be completed by your Business Office.
Note: For the purposes of this report, the term “budget expenditures” means allowable grant obligations
incurred during the periods specified below. (See 34 CFR 75.703 and 2 CFR 200.8,
200.34 and Subpart A as applicable.)
For budget expenditures made with Federal grant funds, you must provide an explanation in Section E (Budget
Information) if you have not drawn down funds from the G5 System to pay for these budget expenditures.
--Annual Performance Reports (For Years 1-4):
Report your actual budget expenditures for the entire previous budget period in item 8a. If you are reporting
on the first budget period of the project, leave item 8a blank. Please separate expenditures into Federal grant
funds and non-Federal funds (match/cost-share) expended for the project during the entire previous budget
period.
Report your actual budget expenditures for the performance period you are reporting in item 8b. Some
expenditures that were encumbered during the performance period you are reporting may have cleared after
the close of the reporting period. Those expenditures should be included in 8b as well. Please separate
expenditures into Federal grant funds and non-Federal funds (match/cost-share) expended for the project
during the performance period you are reporting.
--Final Performance Reports (for Year 5):
Report your actual budget expenditures for the entire previous budget period in item 8a. Please separate
expenditures into Federal grant funds and non-Federal funds (match/cost- share) expended for the project
during the entire previous budget period.

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Report your actual budget expenditures for the final budget period (Year 5) in item 8b.
Please separate expenditures into Federal grant funds and non-Federal funds (match/cost- share) expended
for the project during the final budget period.
Report your actual budget expenditures for the entire project period (i.e., the performance period) in item 8c.
Please separate expenditures into Federal grant funds and non-Federal funds (match/cost- share) expended
for the project during the entire project period. Your project period (performance period) start and end dates
are found in Block 6 of the GAN.
Item 9. Indirect Costs
The indirect cost information requested in Items 9a – 9d must be completed by your Business Office.
--Annual (for Years 1-4) and Final Performance Reports (for Year 5):
Item 9a -- Please check “yes” or “no” in item 9a to indicate whether you are claiming indirect costs under this
grant.
Item 9b -- If you checked “yes” in item 9a, please indicate in item 9b whether your organization has an Indirect
Cost Rate Agreement that was approved by the Federal government. Indirect cost reimbursement on a training
grant is limited to the recipient's actual indirect costs, as determined in its negotiated indirect cost rate
agreement, or eight percent of a modified total direct cost base, whichever amount is less (34 CFR 75.562)
Item 9c -- If you checked “yes” in item 9b, please indicate in item 9c the beginning and ending dates covered
by the Indirect Cost Rate Agreement. In addition, please indicate whether ED or another Federal agency
(Other) issued the approved agreement. If you check “Other,” please specify the name of the Federal agency
that issued the approved agreement. For Final Performance Reports only, check the appropriate box to indicate
the type of indirect cost rate that you have – Provisional, Final, or Other. If you check “Other,” please specify
the type of indirect cost rate.
Item 9d – Please indicate whether you are using a restricted indirect cost rate that is included on your approved
Indirect Cost Rate Agreement or whether you are using a restricted indirect cost rate that complies with 34
CFR 76.564(c)(2). Note: State or Local government agencies may not use the provision for a restricted
indirect cost rate specified in EDGAR, 34 CFR 76.564(c)(2). Check only one response. Enter “N/A” if this
item is not applicable.
Item 10. Annual Institutional Review Board (IRB) Certification
--Annual (for Years 1 – 4) and Final Performance Reports (for Year 5):
Annual certification is required if Attachment HS1, Continuing IRB Reviews, was attached to the GAN. If
this is the case, grantees must attach the IRB certification to the performance report.

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Check “yes” if annual IRB certification is required by Attachment HS1 and attached to the performance
report. Check “no” if annual IRB certification is required by Attachment HS1 but is not attached to the
performance report. Check “N/A” if annual IRB certification does not apply to your grant.
Item 11. Performance Measures Status
--Annual (for Years 1 – 4) and Final Performance Reports (for Year 5):
You must check “yes” in item 11a. Complete data on performance measures for the performance period you
are reporting must be submitted with your APR, and complete data on performance measures for your final
budget period must be submitted with your Final Performance Report. Leave item 11b blank.
Item 12. Certification
-- Annual (for Years 1 – 4) and Final Performance Reports (for Year 5):
The authorized representative is the person who signed the grant application or has been officially designated
to sign the performance report. The signature of the grantee’s authorized representative is required.
If the person who serves as the authorized representative for your grant has changed, submit the name and
contact information for this new authorized representative to your program officer immediately.
If the grantee has any known internal control weaknesses concerning data quality (as disclosed through audits
or other reviews), this information must be disclosed under Section F (Additional Information), as well as the
remedies taken to ensure the accuracy, reliability, and completeness of the data.

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Instructions for the Performance Report Data Form
•

If the value to be reported is zero for numerical data (blue cells), then enter a “0” in the cell; do not
leave the cell blank.

•

Fill in the blue cells with the numerical value corresponding to the performance period you are
reporting.

Example:
Reporting Block A1 Response

Example
a.

Number funded to be served

100

Instructions for Section A – CAMP Project Statistics and Reporting Program
Performance Measures
Section A collects data on the number of students served and the number of students achieving program and
project objectives. Items from Section A are used to calculate program performance and efficiency measures.
Item A1
Item A1 requests information on the number of students served during the reporting period. Item A1a requests
data on the number of students that the project was funded to serve. Item A1b requests data on the number of
students actually served in first academic year college instruction, which is further disaggregated in items A1b1
and A1b2 into the number of students served in first academic year college instruction who were new
participants and returning participants, respectively.
Definitions
Reporting Period:
The 12-month period of time that is equal to the budget period found in Block 6 of the GAN.
Number funded to be served:
The number of participants officially funded by the CAMP grant to be enrolled in CAMP instruction in your
CAMP project during this reporting period. This number must match the number funded to be served in your
approved application.
Number served in college courses:
The number of CAMP students who completed intake and were enrolled and attending college courses past
the date when students can no longer add/drop courses, or a census date (whichever is the point when a
student’s official enrollment status for the academic term is evaluated).
New participants:
CAMP students who were new to the project (i.e., not enrolled in CAMP services in the immediately previous
budget period), completed intake, and were enrolled and attending college courses past the date when students
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can no longer add/drop courses, or a census date (whichever is the point when a student’s official enrollment
status for the academic term is evaluated). This is a subset of the number served.
Note:
1. Students who participated in CAMP services during budget periods other than the immediately
previous budget period are considered “New Participants.”
2. The count would also include any students who participated in CAMP services in the performance
period immediately before the one being reported but were not counted as persisters at the end of the
immediately previous performance period because they did not re-enroll in CAMP services for the
performance period being reported until after the previous APR was submitted.
Returning participants: CAMP first academic year college students who met the following criteria:
• completed intake in the budget period immediately previous to the one being reported,
• did not complete the first academic year of college in the budget period immediately previous to the
one being reported, and
• were enrolled and attending CAMP first academic year college instruction past the date when students
can no longer add/drop courses, or a census date (whichever is the point when a student’s official
enrollment status for the academic term is evaluated), within the performance period you are reporting.
(This is a subset of the number served.)
Note:
1. This count must equal the number of persisters (including persisters from the fifth year of the grant)
from the budget period immediately before the one being reported. In other words, the previous
reporting period’s persisters are returning participants in the performance period you are reporting.
2. Students from the immediately previous budget period who returned to the CAMP project during the
performance period you are reporting after the due date for the previous APR must be reported as
“New Participants” in the performance period you are reporting.
3. Similarly, students who return to CAMP in the performance period you are reporting from any budget
period other than the immediately previous budget period are to be reported as “New Participants” in
the performance period you are reporting.
Note: The previous reporting period’s persisters are returning participants in the performance period you
are reporting.
Data quality check
• The number of students reported in items A1b1 and A1b2 must sum exactly to the number of
students reported in item A1b (no. served) (the MS Excel Form is formulated to perform the
calculation).
•

The number of returning students (item A1b2) must equal the number of persisters reported in Item
A2c in the previous year’s APR.

Note: Item A1b does not address the total number of participants recruited to be served. Each
grantee may have served fewer students than it recruited. Grantees are required to report the
number they actually served (not the number they recruited).

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Reporting Block, Item A1 Example (For illustration purposes only; do not report data here)
A1. Number of students served this reporting period.
a.

Number funded to be served.

b.

Number served in college courses (Note: A1b1 + A1b2 should
sum to equal A1b).

1.

Number served who were new participants (first academic year
in CAMP) (subset of A1b).

2.

Number served who were returning participants (not first
academic year in CAMP) (subset of A1b).

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Item A2 (Performance Measure 1)
Item A2 collects data on the status of student participants at the end of the performance period you are
reporting. Item A2a requests data on the total number of students who completed their first academic
year of college during the performance period you are reporting (performance measure 1) while item
A2b requests data on the total number of students who withdrew from the project during the reporting
period. Item A2c requests data on the number of persisters who returned for services in the subsequent
year. Note that students may be classified into one status group only (i.e., provide an unduplicated
count of students).
Definitions
Reporting Period:
The 12-month period of time that is equal to the budget period found in Block 6 of the GAN.
First academic year:
“First academic year” will be defined by the IHE in which the CAMP student is currently enrolled;
however, grantees are to use the definition of an academic year in 34 CFR 668.3, which applies to
the PELL program and Federal Student Aid, and which states, among other things, that a full-time
student in an undergraduate educational program is expected to complete at least: 24 semester or
trimester credit-hours or 36 quarter credit-hours for a program measured in credit-hours; or 900
clock-hours for a program measured in clock- hours. This minimum standard must be incorporated
into the definition of an academic year.
CAMP first academic year completers:
CAMP students who have successfully completed their first academic year in good standing (see
definition of “in good standing” below). The “first academic year” is defined by the IHE in which
the CAMP student is currently enrolled but must meet the minimum standard discussed in the
definition of "first academic year” above. In addition, a student is considered to have successfully
completed credit hours or clock hours if the institution considers the student to have passed the
coursework associated with those hours. At a minimum then, a student cannot be considered a “first
academic year completer” until he or she has passed the number of hours established in the IHE’s
definition of “first academic year.”
In determining if a student is a first-year completer, the IHE shall exclude college credits earned
before the student’s graduation from high school. For example, if a student comes into a CAMP
program at an IHE on a semester academic calendar already having accrued 24 college credits in
high school, and the student has not earned any college credits in college, then that student may still
be served by the CAMP program and will be considered a first academic year completer when the
student attains at least 24 college credits in the CAMP project.

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Additionally, in determining both a student’s enrollment level and whether a student is a first
academic year completer, IHEs may, but are not required to, include remedial and English as a
Second Language (ESL) coursework; however, an IHE's inclusion of these credits, hours, or units
must be consistent with the standards in 34 CFR 668.20 (“Limitations on remedial coursework that is
eligible for Title IV, HEA program assistance.”).
CAMP full-time status:
All first academic year completers must have been enrolled with full-time status during all academic
terms of the regular academic year (i.e., all terms other than summer) in which they were CAMP
participants. When making this determination of full-time status, projects should refer to their IHE’s
policy for determining a student’s eligibility for a full-time Pell grant or a full-time Federal Student
Aid award. If, for example, a CAMP student’s enrollment status for a given academic term would
qualify him or her for a full-time Pell award at your IHE (all other eligibility requirements having
been met), that student could be identified as a full-time student in that academic term for reporting
purposes. (See 34CFR 206.5(c)(4), 690.2(b), and 668.2(b)).
Withdrawals:
The number of CAMP students who:
• completed intake and were enrolled and attending college courses past the IHE’s date after
which students can no longer add courses, or a census date (whichever is the point when a
student’s official enrollment status for the academic term is evaluated), but
• left the CAMP project without completing the first academic year of college, and
• did not re-enroll for instruction in the CAMP project by the APR due date of the subsequent
budget period.
This count also should include students who earned some college credits but did not complete the
first academic year of college (a withdrawal indicates that students have left the project or have not
re-enrolled in the subsequent budget period by APR due date for whatever reason).
Persisters:
The number of CAMP first academic year college students who:
• completed intake and were enrolled and attending college courses past the date after
which students can no longer add courses, or a census date (whichever is the point when
a student’s official enrollment status for the academic term is evaluated), but
• did not complete their first academic year of college, however,
• re-enrolled for continuing instructional services in support of completing their first
academic year of postsecondary education in the subsequent budget period prior to the
APR submission due date.

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Note:
1. When students re-enroll in a subsequent budget period, they must remain enrolled past the
date after which they can no longer add/drop courses, or a census date (whichever is the
point when a student’s official enrollment status for the academic term is evaluated) before
they can be counted as persisters. Additionally, when CAMP students re-enroll in the
subsequent budget period, they must meet the same full-time requirement as new CAMP
students.
2. Please also note that persisters can be counted in all years of the five-year grant cycle (i.e.,
Y1-Y5). Those students who are counted as persisters in the fifth year’s APR will be
counted as “returning participants” in the first year APR of the next CAMP grant. Since
the students are persisters from the previous grant’s Year 5, you will not need to re-establish
eligibility for those students (see question H3 in the HEP/CAMP Eligibility Guidance).
In Good Standing:
For the purposes of reporting CAMP students’ first year completion, “in good standing” is defined
as being academically eligible to re-enroll at the IHE in the academic year immediately following the
one in which the student is reported as being a first academic year completer.
Data quality check
• The sum of items A2a-c should equal the count reported in item A1b (no. served). The MS
Excel Form is formulated to comply with this rule and displays a feedback message titled
“Your data input accuracy result.” “Pls Check” implies an error, and “Good Job” implies
correct calculation.
•

The number of persisters reported here would be equal to the returning participants in the
subsequent budget period’s performance report.

Reporting Block, Item A2 (For illustration purposes only; do not report data here)
A2. Status at the end of reporting period. (Note: A2a-c should
sum to equal the number reported in A1b).

A2 Response

a. Number of CAMP first academic year completers during the
reporting period. (Obj. 1 National Target: 86%)
(Performance Measure 1)
b. Number of withdrawals.
c. Number of persisters (persisters were enrolled in instructional
services in the performance period you are reporting, did not yet
complete their first academic year of college, and have
reenrolled for instructional services in the subsequent budget
period before the APR due date).

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Item A3 (Performance Measure 2)
Item A3a collects data on the status of CAMP first academic year completers at the end of the reporting
period (performance measure 2). The count reported in item A3a is a subset or equal to the total number of
first academic year completers who received follow-up (reported in Item A4). This count is a subset or equal
to the count reported in A2a (no. of CAMP first academic year completers). As a subset, the count reported
in item A3a should be equal to or less than the count reported in Item A4 (no. of CAMP first academic year
completers you were able to track for follow-up data), which should be equal to or less than the count
reported in Item A2a (no. of CAMP first academic year completers).
Completion of Item A3a requires follow-up with first academic year completers; data regarding follow-up is
described in Item A4.
Definitions
Reporting Period:
The 12-month period of time that is equal to the budget period found in Block 6 of the GAN.
Continuing CAMP First Academic Year Completers:
Of those students who completed their first academic year of college in this reporting period, the number who
continued in postsecondary education programs. To be counted as continuing in postsecondary education, the
student must re-enroll in the IHE or transfer to another IHE in the academic year immediately following the
one in which they are reported as being a first academic year completer and must remain enrolled past the
date when students can no longer add/drop courses, or a census date (whichever is the point when a student’s
official enrollment status for the academic term is evaluated).
This measure should be taken any time after the first academic year of college is completed and before the
performance report is due, and it should be based on actual enrollment and not on anticipated enrollment.
Data quality check:
• The count reported in Item A3a should be equal to or less than the count reported in Item A4.
• The count reported in Item A3a cannot be greater than the count reported in Item A2a (no. of first
academic year completers).

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Reporting Block, Item A3a (For illustration purposes only; do not report data here)
A3. Status of CAMP first academic year completers from question A2a
above at the end of the reporting period.

A3 Response

a. Unduplicated number of CAMP first academic year completers who
continued in postsecondary education programs. (This amount should not
be greater than the amount in A2a above.) (Obj. 2 National Target: 92%)
(Program Performance Measure 2)

Item A4
Item A4 collects data on the number of CAMP first academic year completers during this reporting period for
whom the grantee collected follow-up data. The count reported in item A4 cannot be greater than the count
reported in Item A2a (no. of first academic year completers). The count reported in Item A4 is the number of
CAMP first academic year completers with whom the grantee was able to collect follow-up data. The grantee
must attempt follow-up with every CAMP first academic year completer.
Definitions
Reporting Period:
The 12-month period of time that is equal to the budget period found in Block 6 of the GAN.
CAMP first academic year completers you were able to track for follow-up data:
Because CAMP program regulations require CAMP grantees to provide follow-up services for project
participants after they have completed their first year of college (see 34 CFR 206.11(a)), the Department
requires grantees to follow up with all CAMP first academic year completers in the performance period you are
reporting to determine if they continued in postsecondary education programs. Follow-up should occur in a
timely fashion (i.e., within 90 days of the end of the reporting period); these data should be reported in the
APR.
Reporting Block, Item A4a (For illustration purposes only; do not report data here)
A4 Response
A4. Number of CAMP first academic year completers
during this reporting period whom you were able to
track for follow-up data
Items A5 –A7
Items A5 – A7 collect data on the status of former CAMP students at the end of the reporting period.
Completion of Items A5 – A7 requires follow-up with your former CAMP students. Students do not need to
have been CAMP first academic year completers to be counted in items A5-A7; they must only have been
counted as “served” on a past APR by your CAMP project.

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Definitions
Reporting Period:
The 12-month period of time that is equal to the budget period found in Block 6 of the GAN.
Former CAMP Students:
The number of students who participated in your CAMP project prior to the performance period you are
reporting. This count may include those students who may have graduated from another IHE. This count
may also include students who participated in your project from a previous 5-year grant cycle. However, do
not include students who have participated in your project during the performance period you are reporting.
Reporting Block, Items A7-A7 (For illustration purposes only; do not report data here)
A5. Number of your former CAMP students who graduated
from college with a bachelor’s degree during the
performance period you are reporting.

A5 Response

A5.a. For 2-Year IHEs: Number of your former CAMP
students who graduated from college with Bachelor's Degree
during the performance period you are reporting (only 2Year IHE projects report in A5a.)
A5.b. For 4-Year IHEs: Number of your former CAMP
students who graduated from college with Bachelor's Degree
during the performance period you are reporting (only 4Year IHE projects report in A5b.)
A6 Response
A6. Number of your former CAMP students who graduated
from college with an associate degree during the performance
period you are reporting.
A7 Response
A7. Number of your former CAMP students who transferred to
other IHEs during the performance period you are reporting.

Item A8
Item A8 collects data on the amount of time necessary for first academic year college completion by
successful project participants who completed their first academic year of college in the reporting period.
Items A8a-c request unduplicated counts of the number of CAMP first academic year completers who
completed their first academic year of college within one year, between one and two years, and after more
than two years in the project, respectively. Each CAMP first academic year completer will be classified into
one group. Note that follow-up with CAMP first academic year completers should not be necessary to report
these counts. Rather, project documentation should contain the relevant records necessary to complete these
items. Data may also be gathered through National Center of Education Statistics (NCES).
Definition
Reporting Period:
The 12-month period of time that is equal to the budget period found in Block 6 of the GAN.
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Data quality check (The MS Excel Form is formulated to perform this calculation.)
The counts reported in Items A8a-c should sum to the count reported in Item A2a (no. of CAMP first
academic year completers). The MS Excel Form is formulated to comply with this rule and will display a
feedback message. “Pls Check” will display in case of an error. “Good Job” will display if the calculation is
correct.
Reporting Block, Item A8 (For illustration purposes only; do not report data here)
A8. Time to completion for CAMP first academic year
completers from question A2a above. (Note: A8a-c should
sum to equal the number reported in A2a).

A8 Response

a. Number of CAMP first academic year completers during
the performance period you are reporting who completed
their first academic year of college within one reporting
period of your project.
b. Number of CAMP first academic year completers during
the performance period you are reporting who completed
one year of college after more than one reporting period,
but within two reporting periods of your project.
c. Number of CAMP first academic year completers during
the performance period you are reporting who completed
one year of college after more than two reporting
periods of your project.

Item A9. Performance Calculation Table
For your convenience, this Performance Calculation table calculates project performance on Program
Performance Measures 1 and 2, as well as the Efficiency Ratio. See definitions above. To properly calculate
the performance and efficiency measures, in Item A9 “Annual Award Amount,” you must enter the amount
from the annual Grant Award Notification (GAN) for the corresponding year, not including carryover. Ensure
that the Performance Calculation Table is complete before calculating Block E, as the data check in “Proposed
Expenditures” is dependent upon the accuracy in the A9 Performance Calculation Table. Please note, these are
preliminary performance and efficiency results based on data reported; should data be revised during the APR
review process, the results will be affected.

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Instructions for Section B - CAMP Project Services Information
Item B1
Item B1 collects data on the number of students in the CAMP project who received Supportive, Instructional,
and Financial Services during the reporting period. Items B1a-b request data on:
•
•

Total number of students receiving varied Supportive and Instructional services,
Total number of students receiving varied Financial services.

Students may appear in more than one row if they received more than one service.
Definitions
Reporting Period:
The 12-month period that is equal to the budget period found in Block 6 of the GAN.
Supportive and Instructional Services:
CAMP-funded services provided to CAMP students in support of their first academic year that do not involve
providing money directly to students. Examples include personal, academic & career counseling, tutoring,
mentoring, health services, and assistance with special admissions. This count does not include other services
provided to CAMP students by the university but not by the CAMP project.
Counseling or guidance services:
Academic and career advisement services and personal counseling provided by CAMP in support of
academic/career goals, first academic year of college completion, and persistence in higher education. Report
the number of students who received counseling or guidance services.
Tutoring:
Additional instructional services provided by CAMP in support of a specific curriculum, course, or course of
study. Report the number of students who received tutoring.
Financial Services:
CAMP-funded monetary services provided to CAMP students in support of their first academic year.
Examples include stipends, scholarships, transportation, career-oriented work-study, books and supplies,
tuition and fees, and room and board. This count does not include other financial support provided to CAMP
students by the university or another entity outside of the CAMP project.
Stipend:
An allocation of project financial resources made directly to students to offset living or educational
expenses. Report the number of students who received stipends.
Room and Board: Generally, includes a place to live and the amenities that come with that (bed,
electricity, water, etc.) and food. Report the number of students who received room and board.

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Career-oriented Work-study:
Guided employment that provides opportunities for the CAMP student to develop or enhance his or her career
skills. This definition of “career-oriented work-study” is not limited to any work-study program. Students may
be counted for this service whether or not the work-study is funded by CAMP, as long as the guidance that is
provided to students is funded by CAMP funds.
Data quality check
The counts reported in Item B1a 1-3 and in B1b 1-3 may be duplicated, as some students may receive multiple
Supportive & Instructional or Financial Services. However, the value of any individual count cannot exceed
the count reported in ItemA1b (no. served).

Reporting Block, Item B1 (For illustration purposes only; do not report data here)
B1. Supportive & Instructional Services and Financial Services provided
only by CAMP funds and received by CAMP-enrolled students during
the reporting period. This count does not include other services provided
to CAMP students by the university or another entity.
a. Report the number of CAMP students served with the following types
of supportive & instructional services. Students may appear in more than
one row if they received more than one service.

B1 Response

[No data]

1. Counseling or guidance services to CAMP students (personal,
academic, and career services provided in support of school-life balance
and other psycho-social aspects of college completion).
2. Tutoring (additional instructional services provided in support of a
specific curriculum, course, or course of study).
3. Other supportive or instructional services, including health services,
assistance with special admissions, or other services as necessary to
assist students in completing program requirements.
.
b. Report the number of CAMP students receiving the following financial
support services. Students may appear in more than one row if they
received more than one service.

[No data]

1. Stipends.
2. Room and Board.
3. Other “Financial Services,” including scholarships, transportation,
career-oriented work study, books and supplies, and tuition and fees.

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Item B2
Item B2 collects data on the characteristics of students who were enrolled in CAMP project services during
the reporting period. Items B2a -d request data on the number of students referred to CAMP by the Migrant
Education Program (MEP), the High School Equivalency Program (HEP), or the National Farmworker Jobs
Program (NFJP).
Definition
Reporting Period:
The 12-month period that is equal to the budget period found in Block 6 of the GAN.
Referred:
The CAMP project recruited and/or enrolled the CAMP student using information from another federal migrant
program. For example, this could include receiving a student’s name, contact information, or information
regarding participation in MEP, HEP, or NFJP from one of these programs. Although participation in MEP, HEP,
or NFJP is one of the possible avenues of eligibility for CAMP, “referred” does not pertain to eligibility for any
of these programs and is solely a measure of communication between programs.
Data quality check
The counts reported in each of Items B2a, B2b, B2c, and B2d cannot exceed the total number of students
served (Item A1b) for the reporting period.
B2 Response
B2. Characteristics of the CAMP enrolled students during
this reporting period
a.

Number of students who were referred from MEP
and accepted into CAMP.

b.

Number of students who were referred from HEP
and accepted into CAMP.

c.

Number of students who were referred from NFJP
and accepted into CAMP.

d.

Number of students who were not referred from
HEP, MEP, or NFJP.

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Instructions for Section C– CAMP Project Model Characteristics
•

If the value to be reported is zero for numerical data (blue cells), then enter a “0” in the cell; do not
leave the cell blank.

•

If the data prompt to be reported is not applicable to your project, then enter “N/A” in the cell; do not
leave the cell blank.

Item C1
Item C1 collects data on the project model during the reporting period. Items C1a-h request data on the
commuter or residential status of the project, the location or mode of receiving instruction or services (inperson, distance/remote, and hybrid distance/remote), the time to completion for the project’s IHE (i.e.,
whether the IHE is a two-year or four-year institution), and the type of academic terms used by the IHE.
Please note that for location or mode of instruction, a one-off or limited virtual engagement within an in-person
program design does not constitute hybrid design.
Definitions
Reporting Period:
The 12-month period that is equal to the budget period found in Block 6 of the GAN.
Commuter student: The student lives at home and commutes to the site of the project. Please note, “Commuter
student” is not the same as “Distance/remote” as referenced in the modes of instruction below. A Commuter
student may receive any of the three modes of instruction.
Residential student: The student lives away from home at the site of the project.
In-person only programs: 5
Programs with students receiving all instruction (e.g. college courses) and services (e.g. mentoring, tutoring,
counseling, etc.) in person on campus or at a designated campus location.. This includes full-time and part-time
students that receive all instruction in person on campus.
Distance/remote programs: 6
Distance/remote programs:
• use one or more technologies to deliver instruction and services to students who are separated from the
staff member and to support regular and substantive interaction between the students and the staff
member;
• can occur synchronously or asynchronously; and
• involve communication through video, audio, or computer technologies, or by correspondence.
Programs are considered distance/remote programs if ALL of their programmatic portions (e.g. instruction,
services) are completed remotely. Non-instructional in-person requirements (e.g., determining eligibility,
enrollment) do not exclude a course or program from being classified as exclusively distance/remote. This

5
Adapted from:
“Distance Education in IPEDS.” National Center for Education Statistics, Accessed 27 June 2023. https://nces.ed.gov/ipeds/use-the-data/distanceeducation-in-ipeds
Parsad, B., Lewis, L. and Tice, P. “Distance Education at Degree-Granting Postsecondary Institutions: 2006–07.” National Center for Education Statistics,
Dec. 2008, Accessed 27 June 2023. https://nces.ed.gov/pubs2009/2009044.pdf
“School Pulse Panel, December Survey, Learning Mode.” National Center for Education Statistics, Dec. 2022, Accessed 27 June 2023.
https://ies.ed.gov/schoolsurvey/spp/
6
Ibid.

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definition also includes students who take distance/remote classes accessed on campus (for example, a
Residential student may take distance/remote classes in the educational setting).
Hybrid distance/remote and in-person programs:
Hybrid/blended online programs refer to a combination of distance/remote and in-person instruction or services.
Programs may vary in the proportion of online instruction required for a course or program to be considered an
online course or a hybrid/blended online course or program.
Data quality check (the MS Excel Form is formulated to perform the calculations)
•
•

The number of students reported in items C1a and C1b must sum exactly to the number of students
reported in item A1b (no. served).
The number of students reported in items C1d – C1f must sum exactly to the number of students
reported in item A1b (no. served).

Reporting Block, Item C1 (For illustration purposes only; do not report data here.)
C1. Project Model Characteristics during the Reporting Period.
a.

Report the number of commuter students. (A commuter student is a student
who does not live in IHE-funded housing.)

b.

Report the number of residential students. (A residential student is a student
who lives in IHE-funded housing.)

c.

Does the project offer in person only, distance/remote, or hybrid
distance/remote and in-person participation to students?

d.

Report the number of students who received in-person only programming.

e.

Report the number of students who received distance/remote programming.
(note: this may or may not include Commuter students. Commuter students
may receive any of the three modes of instruction).

f.

Report the number of students who received hybrid distance/remote and inperson programming.

g.

Is this project in a four-year or two-year institution?

h.

Is the project in an institution that uses a semester, quarter, or trimester
academic calendar?

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C1 Response

In person only
Distance/remote only
Hybrid only
All of the above
In person and
distance/remote
In person and hybrid
Distance/remote and
hybrid

Four Year
Two Year
Two Year and Four
Year
Semester
Quarter Trimester
Semester and quarter
Semester and trimester
Quarter and trimester

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Semester, trimester and
quarter

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Instructions for Section D – CAMP Project Goals and Objectives
In the approved grant application, grantees established project objectives that stated what the grantee hoped
to achieve with the funded project. Generally, one or more performance measures also were established for
each project objective. These performance measures serve to demonstrate whether grantees met or are
making progress towards meeting each project objective.
Grantees must also report on the results to date of their project evaluation as required under EDGAR, 34
CFR 75.590. According to the instructions below, for each project objective included in the approved grant
application, grantees must provide quantitative and/or qualitative data for each associated performance. You
must also explain how your data on your performance measures demonstrate whether you have met or are
making progress towards meeting each project objective.
Note: Complete data must be submitted for any project-specific performance measures relevant to the
performance period you are reporting that were included in your approved grant application.
Section 1) Project Objective:
Enter each project objective for this reporting period that is included in your approved grant application. Only
one project objective should be entered per table. Project objectives should be numbered sequentially, i.e., 1.,
2., 3., etc.
Performance Measure, Actual Performance Data, Target, and Outcome:
For each project objective, enter each associated performance measure. There may be multiple performance
measures associated with each project objective. Each performance measure that is associated with a
particular project objective should be labeled using an alpha indicator. Example: The first performance
measure associated with project objective “1” should be labeled “1.1.,” the second performance measure for
project objective “1” should be labeled “1.2.,” etc. The grantee must also provide the target that was
established for each performance measure in the approved grant application, as well as the outcome for each
performance measure.
For performance measures that are stated in terms of a single number (e.g., the number of workshops that will
be conducted or the number of students that will be served), the target and actual performance data should be
reported as a single number, and not a percentage.
Section 2) Final Performance Report ONLY:
This information covers the entire project report period (five years) (maximum 2500 words per question).
Grantees must answer each of the questions below:
For grantees in the final year, attach the final project evaluation that was proposed in the approved grant
application. Include the attachment in the APR submission email to the Department.

1.

Is the final project evaluation report attached? [Yes/No]
a. If no, when will the project evaluation be available and submitted to the Department? [Enter
date]
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2.

Utilizing the evaluation results, draw conclusions about the success of the project and/or its impact.
Describe any unanticipated outcomes or benefits from the project and any barriers that may have been
encountered.

3.

What would you recommend as advice to other educators that are interested in your project? How did the
original project ideas change as a result of conducting the project?

4.

If applicable, describe your plans for continuing the project (sustainability; capacity building) and/or
disseminating the project results.

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Instructions for Section E – CAMP Project Budget Information
Report in column (a) carryover funds in their correct category amounts from the previous budget period.
Report in column (b) the recommended funds, by budget category, for the performance period you are
reporting. Report in column (c), the total revised budget amounts (using your approved, revised budget as in
your ED524 Form). Report in column (d), your project’s actual expenditures for this reporting period.
Note: Remember to keep budget line items consistent. For example, if you categorized student textbooks in
the Stipend line item in your revised budget, payments for student textbooks must be categorized in the
Stipend line item in the Actual Expenditures column.
o

If the value to be reported is zero, then enter a “0” in the cell; do not leave the cell blank.

o

If the data prompt to be reported is not applicable to your project, then enter “N/A” in the cell; do not
leave the cell blank.

-- Annual Performance Reports (for Years 1 – 4):
Section E.1– Provide an explanation if you did not expend funds at the expected rate during the reporting period.

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Instructions for Section F –Additional Information
-- Annual and Final Performance Reports:
Additional Information
If applicable, please provide a list of current partners on your grant and indicate if any partners changed during
the reporting period. Please indicate if you anticipate any change in partners during the next budget period. If
any of your partners changed during the reporting period, please describe whether this impacted your ability to
achieve your approved project objectives and/or project activities.
Note: Do not submit requests in this report for supplemental funds, any changes that you wish to make in the
grant’s activities for the next budget period, or key personnel changes. Requests for these actions must be
made separately to the program office for review and approval decisions.
Provide any other appropriate information about the status of your project including any unanticipated
outcomes or benefits.

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