Privacy Act Memo

DATE:

July 5, 2023

TO:

Thomas Burklow, M.D.
Office of the Director
NIH Clinical Center (CC)

FROM:

NIH Privacy Act Officer

SUBJECT: Applicability of the Privacy Act: Application Process for Clinical Research Training and
Medical Education at the Clinical Center
I have reviewed the request for a revision of an Office of Management and Budget (OMB) approval
under the Paperwork Reduction Act which proposes to allow on-going assessment of the eligibility
and qualifications of candidates applying for participation in clinical research training programs
provided by the Office of Clinical Research Training and Medical Education (OCRTME) located in the
NIH Clinical Center (CC) over a ten year follow-up period.
The information received from respondents is evaluated by training program directors for the purpose
of selecting qualified and competent participants in these resource-limited training programs operating
within the NIH Intramural Research Program (IRP). The information collected is also required to
validate the compliance of graduate medical education training programs sponsored by the CC with
the requirements of external accrediting organizations, specifically the Accreditation Council for
Graduate Medical Education located in Chicago, IL. Applicant data are also used to assess the
effectiveness of efforts to inform the applicant pool and the public about clinical research training
within the IRP. All information is collected electronically to minimize participant time and burden via
an online application system.
Because some training programs and courses initially managed by OCRTME have transitioned to the
NIH Office of Clinical Research, program applications for Introduction to the Principles and Practice of
Clinical Research (IPPCR), NIH-Duke Training Program in Clinical Research (NIH-DUKE), Ph.D.
Student Summer Course in Clinical and Translational Research, Principles of Clinical Pharmacology
Course (PCP), Sabbatical in Clinical Research Management, and Clinical Research Training On-Line
Course for Principal Investigators will be discontinued for this revised information collection.
I have determined that the Privacy Act will apply to this information collection request and is covered
by NIH Privacy Act System of Records 09-25-0014, “Clinical Research: Student Records,
HHS/NIH/OD/OIR/OE.” If you have any questions, please contact my office at (301) 402-6201.

Celeste Dade-Vinson
NIH Privacy Act Officer