USM-234, Contract Guard Personal Qualification Statement

Forms and Documents

Document Name	Status
Form USM-234 USM-234, Contract Guard Personal Qualifications Statement Form and Instruction	Modified
USM-234 - Supporting Statement - POD BIC 10_7_2024.docx Supporting Statement A	2024-10-28

IC Document Collections

IC ID	Document Title	Status
229796	USM-234, Contract Guard Personal Qualifications Statement Form and Instruction	Modified

ICR Details

OMB Control No: 1105-0104	ICR Reference No: 202407-1105-001
Status: Received in OIRA	Previous ICR Reference No: 202103-1105-001
Agency/Subagency: DOJ/LA	Agency Tracking No: 1105-0104
Title: USM-234, Contract Guard Personal Qualification Statement
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 11/26/2024

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	1,000	0
Time Burden (Hours)	1,000	0
Cost Burden (Dollars)	45,470	0

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Abstract: This form is used to collect applicant reference information. Reference checking is an objective evaluation of an applicant’s past job performance based on information collected from key individuals (e.g., supervisors, peers, subordinates) who have known and worked with the applicant. Reference checking is a necessary supplement to the evaluation of resumes and other descriptions of training and experience, and allows the selecting official to hire applicants with a strong history of performance. The questions on this form have been developed following the OPM, MSPB, and DOJ “Best Practice” guidelines for reference checking.

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Authorizing Statute(s): US Code: 5 USC 3301 Name of Law: Civil service
   US Code: 28 USC 561 Name of Law: United States Marshals Service
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 12496	03/03/2021
30-day Notice:	Federal Register Citation:	Citation Date:
	86 FR 24668	05/07/2021
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
USM-234, Contract Guard Personal Qualifications Statement	USM-234	Contract Guard Personal Qualifications Statement

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,000	0	0	0	0	1,000
Annual Time Burden (Hours)	1,000	0	0	-250	0	1,250
Annual Cost Burden (Dollars)	45,470	0	0	12,090	0	33,380

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Forms

Short Statement: The estimated public reporting burden for this collection of information was decreased from 60 to 45 minutes per response. USM-234 form was significantly cleaned up by eliminating most if not all the PII information we were collecting (probably 50% of the form). We were able to remove these fields because applicants (e.g., DSOs) are now required to obtain a Background Investigation from TOD before they can start working. Obviously, to obtain a BI, applicants will provide all this PII information to TOD.

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Annual Cost to Federal Government: $10,380

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 11/26/2024

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