2023-24 National Postsecondary Student Aid Study (NPSAS:24) Full-Scale Study - Institution Contacting and List Collection

2023-24 National Postsecondary Student Aid Study (NPSAS:24) Full-Scale Study - Student Data Collection and Student Records

Appendices A-C NPSAS24 FS Student

2023-24 National Postsecondary Student Aid Study (NPSAS:24) Full-Scale Study - Institution Contacting and List Collection

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2023–24 NATIONAL POSTSECONDARY STUDENT AID STUDY (NPSAS:24) FULL-SCALE STUDY

Student Data Collection and Student Records


Appendices A-C

  1. Technical Review Panel Members

  2. Endorsing Organizations for NPSAS:24

  3. Confidentiality for Administrative Record Matching



OMB # 1850-0666 v. 36

Submitted by

National Center for Education Statistics

U.S. Department of Education



September 2023





Appendix A
Technical Review Panel Members

LaJanis Allen

Douglas J Aveda Institute

331 E Grand River Avenue

East Lansing, MI 48823

Email: [email protected]


Peace Bransberger

Western Interstate Commission for Higher Education

3035 Center Green Drive, Suite 200

Boulder, CO 80301

Email: [email protected]


Rachel Burns

State Higher Education Executive Officers (SHEEO)

3035 Center Green Drive, #100

Boulder, CO 80301

Email: [email protected]


Margaret Cahalan

Council for Opportunity in Education (COE)

1025 Vermont Avenue NW, 9th Floor

Washington, DC 20005

Email: [email protected]


Stephanie Cellini

George Washington University

805 21st Street, NW, Room 601M

Washington, DC 20052

Email: [email protected]


Diane Cheng

Institute for Higher Education Policy

1825 K Street NW, Suite 720

Washington, DC 20006

Email: [email protected]


Bryan Cook

Urban Institute

500 L'Enfant Plaza SW

Washington, DC 20024

Email: [email protected]


William Doyle

Vanderbilt University

230 Appleton Place

Peabody #414

Nashville, TN 37203

Email: [email protected]

Charlotte Etier

National Association of Student Financial Aid Administrators

1101 Connecticut Avenue, NW, Suite 1100

Washington, DC 20036

Email: [email protected]


Shaun Williams-Wyche

Midwestern Higher Education Compact

105 Fifth Avenue, South, Suite 450

Minneapolis, MN 55401

Email: [email protected]


Christine Keller

Association for Institutional Research

1983 Centre Pointe Blvd., #101

Tallahassee, FL 32308

Email: [email protected]


Dawn Kenney

Office of Data Strategy

Central New Mexico Community College

525 Buena Vista SE, TM 208

Albuquerque, NM 87106

Email: [email protected]


Nicholas Kent

Career Education Colleges and Universities

1530 Wilson Boulevard, Suite 1050

Arlington, VA 22209

Email: [email protected]


Jillian Kinzie

Center for Postsecondary Research

Indiana University School of Education

201 N. Rose Avenue

Bloomington, IN 47405

Email: [email protected]


Daniel Klasik

University of North Carolina, Chapel Hill

B 3500 Peabody Hall

Chapel Hill, NC 27599-3500

Email: [email protected]







Andrew Kwok

Texas A&M University

343 Bldg EDCT

College Station, TX 77843

Email: [email protected]


Amy Li

College of Arts, Sciences, & Education

Florida International University

110 SW 112th Avenue

Miami, FL 33199

Email: [email protected]


Hironao Okahana

American Council on Education

One Dupont Circle NW, Suite 1B

Washington, DC 20036

Email: [email protected]


Zeke Perez

Education Commission of the States

7 00 N Broadway, Suite 810

Denver, CO 80203

Email: [email protected]


Kent Phillippe

American Association of Community Colleges

One Dupont Circle NW, Suite 410

Washington, DC 20036

Email: [email protected]


Sarah Pingel

National Center for Higher Education Management Systems

3035 Center Green Drive, Suite 150

Boulder, CO 80301

Email: [email protected]


Stephen Pruitt

Southern Regional Educational Board

592 10th St. N.W.

Atlanta, GA 30318

Email: [email protected]


Jason Ramirez

National Association of Independent Colleges and Universities

1025 Connecticut Ave NW, Suite 700

Washington, DC 20036

Email: [email protected]

Deborah Santiago

Excelencia in Education

1156 15th Street, NW, Suite 1001

Washington, DC 20005

Email: [email protected]


Nicole Smith

Georgetown University Center on Education and the Workforce

3300 Whitehaven Street NW, Suite 5000

Washington, DC 20007

Email: [email protected]


Omari Swinton

Howard Universtiy

Department of Economics

Academic Support Building “B”, Room 319

Washington, DC 20059

Email: [email protected]


Marvin Titus

University of Maryland

Benjamin Building, 3209

College Park, MD 20742

Email: [email protected]


Jeff Webster

Trellis Company

301 Sundance Pkwy.

Round Rock, TX 78681

Email: [email protected]


Amanda Winters

National Governors Association

444 N. Capitol, Suite 267

Washington, DC 20001

Email: [email protected]



Enyu Zhou

Council of Graduate Schools

One Dupont Circle NW, Suite 230

Washington, DC 20036

Email: [email protected]






Federal Panelists


Sharon Boivin

U. S. Department of Education

Office of the Chief Data Officer

400 Maryland Avenue, SW

Washington, DC 20202

Email: [email protected]


Ann Carson

Office of Management and Budget

725 17th Street NW

Washington, DC 20503

Email: [email protected]


Benjamin Collins

Congressional Research Service

101 Independence Avenue, SE

Washington, DC 20540

Email: [email protected]


Neil Danberg

Office of Management and Budget

725 17th Street NW

Washington, DC 20503

Email: [email protected]


Catherine Derbes

Office of Management and Budget

725 17th Street NW

Washington, DC 20503

Email: [email protected]


John Finamore

National Science Foundation

4201 Wilson Boulevard, Suite 965

Arlington, CA 22230

Email: [email protected]


Brian Fu

U. S. Department of Education, Policy and Program Studies Service

400 Maryland Avenue, SW

Washington, DC 20202

Email: [email protected]


Jeffrey Groen

US Bureau of Labor Statistics

2 Massachusetts Avenue, NE, Suite 4945

Washington, DC 20212

Email: [email protected]







Jordan Matsudaira

U. S. Department of Education

Office of the Under Secretary

400 Maryland Avenue, SW

Washington, DC 20202

Email: [email protected]


Lynn Milan

National Science Foundation, NCSES

2415 Eisenhower Avenue

Alexandria, VA 22314

Email: [email protected]


John Mingus, Jr.

U.S. Government Accountability Office

441 G Street, NW

Washington, DC 20548

Email: [email protected]


Jagir Patel

Office of Management and Budget

725 17th Street NW

Washington, DC 20503

Email: [email protected]


Daniel Pollard

U.S. Department of Education, FSA

830 First Street NE

Washington, DC 20202

Email: [email protected]


Mark Prell

USDA, Economic Research Service

1400 Independence Avenue, SW

Washington, DC 20250

Email: [email protected]


Venetia Richardson

US Department of Education, Office of Innovation and Improvement, Teacher Quality Program

400 Maryland Avenue, SW

Washington, DC 20202

Email: [email protected]


Julian Schmoke

US Dept of Education, Federal Student Aid

830 First Street, NE

Washington, DC 20005

Email: [email protected]

Beverly Pratt

Office of Management and Budget

725 17th Street NW

Washington, DC 20503

Email: [email protected]


Rich Williams

US Dept of Education, Office of Postsecondary Education

400 Maryland Avenue, SW

Washington, DC 20202

Email: [email protected]




U.S. Department of Education, NCES


Aida Ali Akreyi

U.S. Department of Education, NCES

550 12th Street SW

Potomac Center Plaza (PCP)

Washington, DC 20202


Peggy Carr

U.S. Department of Education, NCES

550 12th Street SW

Potomac Center Plaza (PCP)

Washington, DC 20202

Email: [email protected]


Chris Chapman

U.S. Department of Education, NCES

550 12th Street SW

Potomac Center Plaza (PCP)

Washington, DC 20202

Email: [email protected]


Elise Christopher

U.S. Department of Education, NCES

550 12th Street SW

Potomac Center Plaza (PCP)

Washington, DC 20202

Email: [email protected]


Carrie Clarady

U.S. Department of Education, NCES

550 12th Street SW

Potomac Center Plaza (PCP)

Washington, DC 20202

Email: [email protected]

Tracy Hunt-White

U.S. Department of Education, NCES

550 12th Street SW

Potomac Center Plaza (PCP)

Washington, DC 20202

Email: [email protected]


Tara Lawley

U.S. Department of Education, NCES

550 12th Street SW

Potomac Center Plaza (PCP)

Washington, DC 20202

Email: [email protected]


Julia Merlin

U.S. Department of Education, NCES

550 12th Street SW

Potomac Center Plaza (PCP)

Washington, DC 20202

Email: [email protected]


Gail Mulligan

U.S. Department of Education, NCES

550 12th Street SW

Potomac Center Plaza (PCP)

Washington, DC 20202

Email: [email protected]


David Richards

U.S. Department of Education, NCES

550 12th Street SW

Potomac Center Plaza (PCP)

Washington, DC 20202

Email: [email protected]


Sean Simone

U.S. Department of Education, NCES

550 12th Street SW

Potomac Center Plaza (PCP)

Washington, DC 20202

Email: [email protected]


Maura Spiegelman

U.S. Department of Education, NCES

550 12th Street SW

Potomac Center Plaza (PCP), Room 4035

Washington, DC 20202

Email: [email protected]


RTI International


S. Austin Caperton

RTI International

P.O. Box 12194

Research Triangle Park, NC 27709

Email: [email protected]


Jeff Franklin

RTI International

P.O. Box 12194

Research Triangle Park, NC 27709

Email: [email protected]


T. Austin Lacy

RTI International

P.O. Box 12194

Research Triangle Park, NC 27709

Email: [email protected]


Emilia Peytcheva

RTI International

P.O. Box 12194

Research Triangle Park, NC 27709

Email: [email protected]


Joshua Pretlow

RTI International

P.O. Box 12194

Research Triangle Park, NC 27709

Email: [email protected]


Peter Siegel

RTI International

P.O. Box 12194

Research Triangle Park, NC 27709

Email: [email protected]


Erin Thomsen

RTI International

P.O. Box 12194

Research Triangle Park, NC 27709

Email: [email protected]


Erin Velez

RTI International

P.O. Box 12194

Research Triangle Park, NC 27709

Email: [email protected]


Jamie Wescott

RTI International

P.O. Box 12194

Research Triangle Park, NC 27709

Email: [email protected]


Ashley Wilson

RTI International

P.O. Box 12194

Research Triangle Park, NC 27709

Email: [email protected]


Jennifer Wine

RTI International

P.O. Box 12194

Research Triangle Park, NC 27709

Email: [email protected]


Consultants


Eric Atchison

Arkansas State University System

501 Woodlane Drive

Suite 600

Little Rock, AR 72201

Email: [email protected]


Vincent Castano

Fayetteville Technical Community College

2201 Hull Rd.

Administration Bldg, Room 167-C

Fayetteville, NC 28303

Email: [email protected]


Anthony Jones

University of Utah

201 President’s Circle

Salt Lake City, UT 84112

Email: [email protected]


Appendix B
Endorsing Organizations for NPSAS:24

NPSAS:24 Endorsing Organizations

Endorsements are being sought1 from the following organizations:

ACPA – College Student Educators International

American Association of Colleges & Universities

American Association of Collegiate Registrars and Admissions Officers

American Association of Community Colleges

American Association of State Colleges and Universities

American Council on Education

Association for Institutional Research

Association of Catholic Colleges and Universities

Association of Public and Land-grant Universities

Carnegie Foundation for the Advancement of Teaching

Career Education Colleges and Universities

The College Board

Council of Graduate Schools

Council of Independent Colleges

Hispanic Association of Colleges and Universities

Midwestern Higher Education Compact

NASPA – Student Affairs Administrators in Higher Education

National Association of College and University Business Officers

National Association of Independent Colleges and Universities

National Association of Student Financial Aid Administrators

New England Board of Higher Education

Southern Regional Education Board

State Higher Education Executive Officers Association

United Negro College Fund

Western Interstate Commission for Higher Education





Appendix C
Confidentiality for Administrative Record Matching

C.1 Develop Linkages with Administrative Data Sources

Linkages will be developed with existing data sources to supplement the 2023–24 National Postsecondary Student Aid Study (NPSAS:24). The National Center for Education Statistics (NCES) recognizes the great value added to NPSAS:24 with the addition of data from specific administrative sources. Many data elements can only be accurately obtained from sources other than the student. Postsecondary studies, including previous NPSAS, Beginning Postsecondary Students (BPS), and Baccalaureate and Beyond (B&B), have included file merges with many existing sources of valuable data, including the U.S. Department of Education’s Central Processing System (CPS) for Free Application for Federal Student Aid (FAFSA) data, the National Student Loan Data System (NSLDS), the National Student Clearinghouse (NSC), ACT, the College Board (SAT), and the Veterans Benefits Administration (VBA) data. For NPSAS:24, contractor and NCES staff plan to perform file merges with these same datasets.

As described in detail in Section A.10 of the Supporting Statement Part A, the Family Educational Rights and Privacy Act (FERPA) (34 CFR Part 99) allows the disclosure of information without prior consent for the purposes of NPSAS:24, according to 34 CFR §99.31.

As part of initial sampling activities, we will ask participating institutions to provide Social Security Numbers (SSNs) for all students on their enrollment lists. Having this initial list of student SSNs minimizes the time and burden on both the institution and the data collection contractor. If SSNs were provided only for those students selected, the institutions would have to provide an additional enrollment list as part of list collection. SSNs and all other sample member identifying information are protected using the security measures described in section A.10.

Secure Data Transfers. The Institute of Education Sciences (IES) has set up a secure data transfer system (https://transfer.ies.ed.gov/) which uses Secure Sockets Layer (SSL) technology. The contractor will use this electronic system for submitting data to be matched. The data may contain potentially personally identifiable information (PII) such as SSNs, names, and dates of birth of sample members along with a special file match ID (different from the ID used in data collection, on interim data files, and the restricted-use data files).

Data will be received from the IES transfer system as well. At least one party of the transfer must be a registered user of the NCES Members Site, and their Members Site privileges must be set to allow use of the secure data transfer service as described above. The data collection contractor has such users. These privileges are set up and carefully controlled by IES’s Chief Technology Officer (CTO), a service designed by IES specifically for the secure transfer of electronic files containing PII (i.e., data protected under the Privacy Act or otherwise posing risk of disclosure). This service can be used for NCES-to-contractor, contractor-to-subcontractor, subcontractor-to-contractor, and contractor-to-other-agency data transfers. The party uploading the information onto the secure server at NCES is responsible for deleting the file(s) after the successful transfer has been confirmed. This process will be used for file matching procedures described below, except in instances when the vendor already has a secure data transfer system in place.

C.2 File Merges with Central Processing System (CPS) Data

File merges will be performed by the contractor with the CPS data containing federal student aid application information. The merge with CPS will only occur for cases with an SSN that meets the criteria for validity. A file containing the SSN and the first two letters of the sample member’s last name (but no other information) will be electronically uploaded to the FAFSA secure website for matching. Access to the FAFSA data site is restricted to authorized users who are registered and provide identification/authentication information (ID, password, and token key). The file is retrieved by the CPS (FAFSA contractor data system) for linkage. The linked file, containing student aid applications for matched records, is then made available to the data collection contractor through a secure connection, which also requires ID, password, and token key. Files will be downloaded directly into the contractor’s Enhanced Security Network (ESN). All CPS files will be processed, edited, and documented for inclusion in the final restricted use file (RUF).

C.3 File Merge with National Student Loan Data System Disbursement (NSLDS) Data

A file merge will be conducted with NSLDS to collect federal loan and Pell Grant data. The resulting file will contain cumulative amounts for each student’s entire postsecondary education enrollment. There are two methods for obtaining NSLDS data. One is an automated process developed specifically for NCES studies. A file containing SSNs, names, and dates of births are uploaded through the same secure connection discussed in section C.2 for CPS which requires ID, password, and token key. The results file is transmitted back to the study contractor using the same system. In the second process for obtaining NSLDS data, the study contractor uploads a file of SSNs via IES File Transfer System. The file merge is performed using custom SQL queries and matched files are downloaded through the same IES site.

C.4 File Merge with National Student Clearinghouse (NSC) Data

NSC matching will be used for two purposes in NPSAS:24. In one case, it will be used to obtain the Student Tracker data on enrollment dates and degree completions for preloading to the student survey to reduce burden on respondents. During the field test, NSC data were used to test a new process for collecting enrollment list data for selected institutions. The contractor has an account with NSC which enables sending and receiving of files securely over encrypted FTPS connections. The file containing PII will be encrypted and then submitted to NSC using their secure FTP site. All files received by NSC will be securely stored using current industry standard tools that meet the U.S. federal encryption standard. Results files will be returned to the contractor through the same encrypted FTPS site. The contractor has a data use agreement in place with NSC for NPSAS:24.

C.5 File Merge with American College Testing (ACT) Data

To obtain valuable admissions test data, a file merge will be performed with ACT data by the data collection contractor. NPSAS has collected and utilized ACT data since NPSAS:96. Matching of students to ACT data uses PII to assist in performing confirmatory data quality checks. This process will be initiated by providing a file containing the sample member information then creating a password-protected, encrypted file and uploading the electronic file to the IES File Transfer System for download by ACT. ACT will process the data on their database and provide the matched data to IES File Transfer System for secure download. The contractor must establish a data use agreement (DUA) with the vendor prior to conducting this match.

C.6 File Merge with the College Board’s SAT Data

To obtain SAT data, a file merge will be performed with the College Board by the data collection contractor. Matching of students to SAT data uses PII to assist in performing confirmatory data quality checks. This process will be initiated by providing a file containing the sample member information. The same procedures will be used as described in section C.5 for ACT linkage: creating a password-protected, encrypted file and uploading the electronic file to the IES File Transfer System for download by the College Board. The College Board will process the data on their database and provide the matched data to the IES File Transfer System for secure download. The study contractor must establish a DUA with the vendor prior to conducting this match.

C.7 File Merge with the Veterans Benefits Administration (VBA)

To identify veterans and their federal Veteran’s education benefits, a file merge will be performed with VBA data, containing the military service records of all applicable sample members, so that variables pertaining to military service can be derived. The data obtained from the VBA also contain detailed information on veterans’ federal education benefit amounts, and the enrollment information associated with those benefits. Matching of sample members to VBA data uses PII to assist in performing confirmatory data quality checks. The data collection contractor will initiate this process by providing a file containing the sample member information. The same procedures will be used as described above for the ACT and SAT linkages: creating a password-protected, encrypted file, and uploading the electronic file onto IES’ File Transfer system for pick-up by the VBA. The VBA will process the data on their system and provide the matched data on the IES File Transfer system for secure download. In addition to the flag for sampling, full benefits information will be obtained for creating derived variables.

C.8 Processing Administrative Data

For the NPSAS:24 full-scale collection, the contractor will send files for matching. Files may need to be matched to a source more than once during the course of the full-scale study. All of the collected information may be used only for statistical purposes and may not be disclosed, or used, in identifiable form for any other purpose except as required by law (20 U.S.C. §9573 and 6 U.S.C. §151). The data from all administrative sources, when allowed by the vendor and stripped of direct identifiers, will be delivered for inclusion on the RUF and will be used for creating derived variables. The derived variables will be available on DataLab’s PowerStats. Both direct-pull and derived variables will be documented thoroughly. Data will also be used for locating sample members, for panel maintenance and communications encouraging survey participation.





1 The majority of these organizations have confirmed endorsement of NPSAS:24. The list of endorsing organizations will be finalized prior to data collection and will include all organizations that have confirmed endorsement at that time.



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