Veterans Child Care Assistance Program (VCAP)

Forms and Documents

Document Name	Status
Form 10-382 VCAP Reimbursement Claim Form Form	New
Form 10-381 VCAP Appointment Certification Form Form	New
Form 10-380 VCAP Child Registration Intake Form Form	New
30-day FRN - 2900-NEW - Veterans Child Care Assistance Program (VCAP) - published 10162024.pdf Supplementary Document	2024-10-16
Response to Public Comments_2900-NEW - Veterans Child Care Assistance Program_9.23.24.docx Supplementary Document	2024-10-08
60-Day FRN_2900-NEW_Veterans Child Care Assistance Program (VCAP)_published 08062024.pdf Supplementary Document	2024-10-16
SSA_2900-NEW_Veterans Child Care Assistance Program (VCAP)_VA Forms 10-380 10-381 10-382_rev Oct 2024.docx Supporting Statement A	2024-10-16

IC Document Collections

IC ID	Document Title	Status
269563	VCAP Reimbursement Claim Form Form	New
269562	VCAP Appointment Certification Form Form	New
269560	VCAP Child Registration Intake Form Form	New

ICR Details

OMB Control No:	ICR Reference No: 202407-2900-010
Status: Received in OIRA	Previous ICR Reference No:
Agency/Subagency: VA	Agency Tracking No: 2900-NEW
Title: Veterans Child Care Assistance Program (VCAP)
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 10/16/2024

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	4,174,528	0
Time Burden (Hours)	215,639	0
Cost Burden (Dollars)	0	0

---

Abstract: The Veterans Child Care Assistance Program (VCAP) was established via Public Law 116-315, Section 5107a, Johnny Isakson and David P. Roe, M.D. Veterans Health Care and Benefits Improvement Act of 2020. Section 5107a provided permanent authority in 38 U.S.C. Sec1709C for VA to provide child care assistance to certain veterans receiving care at VA Medical Centers (VAMC) no later than January 2026. The Department of Veterans Affairs intends to collect information from veterans in order to establish eligibility and intent to utilize the VCAP. Information will include Veteran Name, Social Security Number, Address, Phone Numbers, Emergency Contact Information as well as various details on the child(ren) who will receive child care services. Currently, VA does not capture or maintain information on children of veterans, or those under their care. In order to protect the safety of the children and VA, appropriate information must be obtained for those being cared for on VA premises including emergency contact information for someone other than the veteran. VA facilities with on-site drop-in child care centers will be able to access the current VA systems to verify veteran name and SSN for eligibility but must maintain their contact information and the child’s information for use in the child care setting for emergency and safety precautions. This information will also be used for auditing and validation purposes in the reimbursement system for those veterans submitting claims for financial reimbursement of child care expenses. This is necessary to pay claims, as well as monitor and prevent fraudulent claims.

---

Authorizing Statute(s): US Code: 38 USC 1709C Name of Law: Assistance for child care for certain veterans receiving health care
   PL: Pub.L. 116 - 315 5107a Name of Law: Johnny Isakson and David P. Roe M.D. Veterans Health Care and Benefits Improvement Act of 2020
  

Citations for New Statutory Requirements: None

---

Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

---

Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 64044	08/06/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 83551	10/16/2024
Did the Agency receive public comments on this ICR? Yes

---

Number of Information Collection (IC) in this ICR: 3

IC Title	Form No.	Form Name
VCAP Appointment Certification Form	10-381	Appointment Certification Form
VCAP Child Registration Intake Form	10-380	Child Registration Intake Form
VCAP Reimbursement Claim Form	10-382	Reimbursement Claim Form

---

ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	4,174,528	0	0	4,174,528	0	0
Annual Time Burden (Hours)	215,639	0	0	215,639	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Changing Regulations

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new collection, and all burden hours are considered a program increase.

---

Annual Cost to Federal Government: $5,067,071

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

---

Common Form ICR:  No

---

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/16/2024

---