Volunteer Service Application and Voluntary Intern Application

Forms and Documents

Document Name	Status
Form NA Form 6045B Volunteer Service Application and Volunteer Internship Application Form	Modified
2024_Supporting Statement 0060_volunteers_interns_FINAL.docx Supporting Statement A	2024-07-05

IC Document Collections

IC ID	Document Title	Status
32574	Volunteer Service Application and Volunteer Internship Application Form	Modified

ICR Details

OMB Control No: 3095-0060	ICR Reference No: 202407-3095-001
Status: Received in OIRA	Previous ICR Reference No: 202403-3095-005
Agency/Subagency: NARA	Agency Tracking No:
Title: Volunteer Service Application and Voluntary Intern Application
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  Yes
Type of Review Request: Regular	Date Submitted to OIRA: 07/05/2024

	Requested	Previously Approved
Expiration Date	36 Months From Approved	06/30/2025
Responses	1,000	1,000
Time Burden (Hours)	375	375
Cost Burden (Dollars)	0	0

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Abstract: NARA needs a standard way to recruit volunteers and identify the qualifications of potential volunteers. The NA Form 6045 is used by members of the public to signal their interest in being a NARA volunteer. NARA also uses voluntary (unpaid) interns to create a pipeline; bring fresh perspectives and ideas; and serve as NARA brand ambassadors. In February/March 2024, NARA submitted a Change Worksheet to OMB to add NA Form 3060A, Voluntary Intern Application, to this information collection request

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 31774	04/25/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 54541	07/01/2024
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Volunteer Service Application and Volunteer Internship Application	NA Form 6045, NA Form 6045B, NA Form 6045A, NA Form 6045C, NA Form 3060A, NA Forn 3060	Volunteer / Intern Emergency Medical Consent ,   Volunteer Service Application ,   Standards of Conduct for Volunteers ,   Volunteer Confidentiality Statement ,   Voluntary Intern Application ,   Voluntary Internship Agreement

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,000	1,000	0	0	0	0
Annual Time Burden (Hours)	375	375	0	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  Yes

Description/Changes for Common Form Usage:  In addition to Pathways internships, NARA also uses voluntary (unpaid) interns to create a pipeline; bring fresh perspectives and ideas; and serve as NARA brand ambassadors. This opportunity provides interns with training, experience, and skills that will prepare them for their careers; and prepares participants for future employment with NARA. Engaging interns also involves the use of NA Form 3060A, Voluntary Internship Application to collect information for intern qualifications. Upon selection, applicants fill out the NA Form 3060, Voluntary Internship Agreement, as well as the other forms listed above.

Approved RCFs using this ICR

Agency/Sub Agency	RCF ID	RCF Title	RCF Status	IC Title

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/05/2024

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