20_S. Institutional Review Board Approval Letter

Date:

February 19, 2024

To:

Maeve Gearing, Project Director

From:

Mihiri Silva, HRPP Operations Associate

Subject:

Initial Approval of ADMIN COSTS EHIP, Project Number 2010
FWA 00005551

As HRPP staff, I reviewed the materials submitted for the following: ADMIN COSTS EHIP,
Project Number 2010. The Westat IRB reviews all studies involving research on human subjects.
Food and Nutrition Service, UDSA funds this study.
The purpose of this project is to collect cost data on three eHIP projects and break down these
costs by what the cost is for, who is incurring this cost, and whether this is a one-time cost of setting
up the project or an ongoing cost of administering eHIP.
Westat will conduct the following activities:
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Establish Data Use Agreements with the three eHIP states;
Develop, pretest, and finalize administrative data templates and interview guides;
Develop OMB package;
Collect administrative and qualitative data;
Conduct quantitative and qualitative analyses;
Produce a final report, deliver a briefing, and submit data sets and related documentation.

Per [45 CFR 46.104(d) (2)], and the information provided, this research includes interactions
involving surveys and interviews and the following criteria is met:
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Information recorded cannot be readily linked back to subjects, or
Any information disclosed outside of the research would not place subjects at risk of harm, or
Identifiable information recorded, with limited IRB review for protecting privacy and
confidentiality.

This project is exempt from future IRB review.
As the Project Director, you are responsible for the following:
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cc:

Submitting for review and approval before any new or modified research
activities (e.g., quantitative data collection) are conducted.
Contacting the IRB within 24 hours (i.e., 301-610-8828 or by email
([email protected]) of becoming aware of and submitting an incident report
within the next 10 days.
Institutional Review Board
Sharon Zack, MS