(2024-2026)
PHIC Generic Data collection Request
OMB No. 0920-0879
Submitted: 04/15/2024
Program Official/Project Officer
April Bankston
Chief
Capacity Building and Strategic Resource Management Branch, Division of Jurisdictional Support, National Center for STLT Public Health Infrastructure and Workforce
2400 Century Center, Atlanta, GA 30345
Section B – Data collection Procedures 3
1. Respondent Universe and Sampling Methods 3
2. Procedures for the Collection of Information 3
3. Methods to Maximize Response Rates Deal with Nonresponse 4
4. Test of Procedures or Methods to be Undertaken 4
5. Individuals Consulted on Statistical Aspects and Individuals Collecting and/or Analyzing Data 5
The
respondent universe includes OT21-2103 grant recipients (108 state,
local, territorial and freely associated state health departments).
They will be invited in an email from the Grant mailbox to submit
success stories through use of a REDCap form (see Attachment
E—OT21-2103 Success Stories Email Announcement &
Invitation).
The
success story form (see
Attachment
B—OT21-2103
Success Stories Form- REDCap
and Attachment
C—OT21-2103
Success Stories Form- Word) is an optional capacity building tool
that allows respondents to share how they are leveraging the grant
resources to address COVID-19 related health disparities and advance
health equity by expanding state, local, US territorial, and freely
associated state health department capacity and services. All grant
recipients will be invited to participate in this voluntary effort.
The
form was launched in 2023 for one year of data collection (2023-2024)
and CDC requests OMB approval to keep the form open for two
additional years (2-24-2026, through the expiration date of the
generic, 8/31/2026). Respondents can submit more than one story.
Respondents may submit at different times because they are in
different places in their readiness, capacity building, and
implementation. Leaving
the form open through August 2026 will enable them to respond when
the timing is appropriate for them to submit complete and meaningful
information.
Grant
recipient points of contact will be encouraged to share the OT21-2103
success story opportunity with their staff, subcontractors, partners,
and consultants. These delegates may be tasked to support success
story efforts by the grant recipients due to their contractual
agreements or formalized partnerships.
Data will be collected via a REDCap form (see Attachment B—OT21-2103 Success Stories Form- REDCap and Attachment C—OT21-2103 Success Stories Form- Word) and respondents will be recruited through a notification (see Attachment E—OT21-2103 Success Stories Email Announcement & Invitation) to the respondent universe. The notification email will explain:
The purpose of the data collection, and why their participation is important
Instructions for participating
Method to safeguard their responses
That participation is voluntary
The expected time to complete the instrument
Contact information for the project team
A standard reminder message (see Attachment
F—OT21-2103 Success Stories Reminder Message) will
be sent to respondents during routine grant announcements (e.g.,
quarterly reporting instructions, technical assistance bulletin) that
are disseminated to all grant recipients.
Success stories will be collected and maintained through REDCap. For success stories collection, respondents will not need to enter any log-in or need special permissions. Respondents will only have access to their stories and will have the option to share a unique URL of the draft success story with chosen collaborators and reviewers.
CDC OT21-2103 grants administration and program staff will have access to the stories submitted by respondents. Consultant leads with Slalom, Inc. developed the REDCap form; they will maintain the form, support tracking notifications to program staff, and the review and analysis of success stories. When a respondent submits a success story, program leadership will receive an automated email notification letting them know that the success story is ready for review. Simultaneously, a folder will be created in the OT21-2103 SharePoint page including all the attachments and content that respondents have submitted. The CDC OT21-2103 Team will facilitate a review process for success stories. A thematic analysis will be completed through a qualitative review of the success stories. Results of the qualitative analysis will be publicly available through a Power BI dashboard posted on a CDC website.
Storage of information will be in the REDCap OT21-2103 Success Story Project and the OT21-2103 SharePoint site. Both systems have access restricted to authorized Slalom consultants and internal CDC team members.
Although participation in the data collection is voluntary, the project team will make every effort to maximize the rate of response. The data collection instrument was designed with particular focus on streamlining questions to minimize response burden.
Following the distribution of the invitation to participate in the data collection, (see Attachment E—OT21-2103 Success Stories Email Announcement & Invitation) respondents will have until August 2026 to complete the instrument. Respondents may submit at different times because they are in different places in their readiness, capacity building, and implementation. Leaving the form open through the period of the no-cost extension will enable recipients to respond when the timing is appropriate for them to submit complete and meaningful information. A guidance document to aid in completing the form will be sent with the initial invitation to participate (See Attachment D— OT21-2103 Success Stories Guidance Document). A standard reminder message (see Attachment F—OT21-2103 Success Stories Reminder Message) will be sent to respondents during routine grant announcements (e.g., quarterly reporting instructions, technical assistance bulletin) urging them to complete the instrument.
The estimate for burden hours is based on a pilot test of the data collection instrument by 2 public health professionals. In the pilot test, the average time to complete the instrument including time for reviewing instructions, gathering needed information and completing the instrument, was approximately 370 minutes (range: 140 to 600 minutes). For the purposes of estimating burden hours, the average (i.e., 370 minutes) is used.
Catherine Cairns
Public Health Advisor
Capacity Building and Strategic Resource Management Branch, Division of Jurisdictional Support, National Center for STLT Public Health Infrastructure and Workforce
11 Corporate Square Blvd, Atlanta, GA 30329
Jeffrey Brock
OT21-2103 Team Lead
Capacity Building and Strategic Resource Management Branch, Division of Jurisdictional Support, National Center for STLT Public Health Infrastructure and Workforce
11 Corporate Square Blvd, Atlanta, GA 30329
April Bankston
Chief
Capacity Building and Strategic Resource Management Branch, Division of Jurisdictional Support, National Center for STLT Public Health Infrastructure and Workforce
11 Corporate Square Blvd, Atlanta, GA 30329
Ashley Baumann
Senior Associate
Slalom
725 Ponce De Leon Ave NE Suite 500, Atlanta, GA 30306
Note: Attachments are included as separate files as instructed.
Attachment B— OT21-2103 Success Stories Form- REDCap
Attachment D— OT21-2103 Success Stories Guidance Document
Attachment E— OT21-2103 Success Stories Email Announcement & Invitation
Attachment F— OT21-2103 Success Stories Reminder Message
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | khx2 |
| File Modified | 0000-00-00 |
| File Created | 2024-11-01 |