Request for Overseas U.S. Citizen Vital Records Services

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form DS-5542 Request for Overseas U.S. Citizen Vital Records Services	Form and Instruction	New	Available
Form DS-5542 Request for Overseas U.S. Citizen Vital Records Services	Form	Unchanged	Available
DS-5542_Expires 123124_OMB No 1405 0253_30 Day FRN_Legal Authorities.docx	Supplementary Document	Uploaded 2024-10-18	Available
DS-5542_Final_Exp12-31-2024_PDFFillable_1.1.pdf	Supplementary Document	Uploaded 2023-03-14	Available
DS-5542_Expires 123124_OMB No 1405 0253_30 Day FRN_PRA Supporting Statement.docx	Supporting Statement A	Uploaded 2024-10-18	Available
Justification for Change.docx	Justification for No Material/Nonsubstantive Change	Uploaded 2023-02-03	Available
Legal Authorities.docx	Supplementary Document	Uploaded 2021-12-21	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
271718	Request for Overseas U.S. Citizen Vital Records Services	Form and Instruction	New	Request for Overseas U.S. Citizen Vital Records Services
258282	Request for Overseas U.S. Citizen Vital Records Services	Form	Unchanged	Request for Overseas U.S. Citizen Vital Records Services

ICR Details

OMB Control No: 1405-0253	ICR Reference No: 202410-1405-002
Status: Received in OIRA	Previous ICR Reference No: 202303-1405-007
Agency/Subagency: STATE/AFA	Agency Tracking No:
Title: Request for Overseas U.S. Citizen Vital Records Services
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 10/18/2024

table that charts list comparision

	Requested	Previously Approved
Expiration Date	36 Months From Approved	07/31/2026
Responses	35,192	16,846
Time Burden (Hours)	23,461	11,231
Cost Burden (Dollars)	0	0

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Abstract: The Request for Overseas U.S. Citizen Vital Records Services (form DS-5542) permits U.S. citizens and third parties to request services provided by the Office of Records Management within the Passport Services Directorate in the Bureau of Consular Affairs. The Office of Records Management issues certified or authenticated copies of overseas U.S. citizen vital records such as Consular Reports of Birth/Death Abroad, Certificates of Witness to Marriage, and Panama Canal Zone documents pursuant to authorized requests. Requests for correction, amendment, or replacement of such vital records may be made using this form also.

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Authorizing Statute(s): US Code: 8 USC 1104 Name of Law: Powers and Duties of the Secretary of State
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 12479	08/06/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 12563	10/18/2024
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

table that charts list of burden

IC Title	Form No.	Form Name
Request for Overseas U.S. Citizen Vital Records Services	DS-5542	Request for Overseas U.S. Citizen Vital Records Services
Request for Overseas U.S. Citizen Vital Records Services	DS-5542	Request for Overseas U.S. Citizen Vital Records Services

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	35,192	16,846	0	18,346	0	0
Annual Time Burden (Hours)	23,461	11,231	0	12,230	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: To calculate the cost to the Federal Government, we consider the average hourly rate for clerical and officer/managerial staff time with benefits, plus the estimated overhead costs including printing, stocking, IT costs, rent, and distributing and processing of this form for service. The fully burdened rates for the domestic clerical staff ($42.45) and civil service passport officers/managers ($91.27) are calculated using the Department’s Cost of Service Model and are based on FY 2023 costs.

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Annual Cost to Federal Government: $4,075,422

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/18/2024

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