Tab-2_Attachment 2_to_ICR Supporting Statement_Spreadsheet

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GLAAS DATA
PROC_INST_NM
SAP THRESHOLD
OCEAN TRANS (Y/N)

(Multiple Items)
>=$250K
N

CONTRACT TYPE
Cost Reimbursable

AWARD_IDV_TYPE

Sum of TEC_AMT

Cost No Fee Total
Cost Plus Award Fee
Cost Plus Fixed Fee
Cost Plus Incentive Fee
Fixed Award Fee
Fixed Price Incentive
Fixed Price LOE
Fixed Price EPA
Fixed Labor Hours
Time&Materials

Cost Reimbursable Total
Fixed Price

Fixed Price Total
Grand Total

GS Salary DATA
GS

Step
13
7
13
11
15

Bureau Labor Statistics
Rate

Sum of OBL_AA_AMT

$/hr
8
5
5
5
5

66.42
28.94
61.03
42.82
84.84

Position
56.24 Business and Financial Operations Occupation in the DC area as of May 2023

PROC_INS (Multiple Items)
SAP THRES>=$250K
OCEAN TRA(All)
P_OF_PER (All)
CO_BUS_SIS

Small Business CR Contracts

CONTRACTAWARD_IDV_TYPE
Cost ReimbDEFINITIVE CONTRACT
DELIVERY ORDER
IDC
Cost Reimbursable Total

Sum of OBL_AA_AMT
Sum of TEC_AMT
# OF CONTRACTS
49935920.68
732901567.15
44
92148050.75
1191682354.44
2459604
2285082556.87
144543575.43
4209666478.46
44

PROC_INS (Multiple Items)
SAP THRES>=$250K

OCEAN TRA(All)
P_OF_PER (All)
CO_BUS_SI(All)
CONTRACTAWARD_IDV_TYPE
Cost ReimbDEFINITIVE CONTRACT
DELIVERY ORDER
IDC
Cost Reimbursable Total
Fixed PriceBOA
BPA CALL
DEFINITIVE CONTRACT
DELIVERY ORDER
IDC
Fixed Price Total
Grand Total

Sum of OBL_AA_AMT
Sum of TEC_AMT
# OF CONTRACTS
$684,564,394.54
$9,635,719,261.24
$617,110,943.85
$16,442,652,695.07
$51,442,161.29
$11,263,575,558.87
$1,353,117,499.68
$37,341,947,515.18
1308
$0.00
$42,400,000.00
$24,640,076.93
$73,428,202.84
$149,735,279.00
$1,506,417,386.17
$48,760,282.61
$508,220,036.86
$30,000.00
$18,052,975,000.00
$223,165,638.54
$20,183,440,625.87
1394
$1,576,283,138.22
$57,525,388,141.05
2702

Place of Performance OUTSIDE USA
PROC_INS (Multiple Items)
SAP THRES>=$250K
OCEAN TRA(All)
P_OF_PER (Multiple Items)
CONTRACTAWARD_IDV_TYPE
Cost ReimbDEFINITIVE CONTRACT
DELIVERY ORDER
IDC
Cost Reimbursable Total
Fixed PriceBOA
BPA CALL
DEFINITIVE CONTRACT
DELIVERY ORDER
IDC
Fixed Price Total
Grand Total

Sum of OBL_AA_AMT
Sum of TEC_AMT
# OF CONTRACTS
$650,855,425.32
$8,268,319,245.81
$500,794,160.33
$6,312,553,593.57
$51,442,161.29
$11,263,575,558.87
$1,203,091,746.94
$25,844,448,398.25
841
$0.00
$42,400,000.00
$0.00
$332,533.20
$104,510,373.06
$912,159,417.74
$23,406,555.82
$101,437,140.53
$30,000.00
$18,052,975,000.00
$127,946,928.88
$19,109,304,091.47
718
$1,331,038,675.82
$44,953,752,489.72
1559

# OF CONTRACTS

C area as of May 2023

1308

1394
2702

ATTACHMENT I to the SUPPORTING STATEMENT FOR REQUEST FOR APPROVAL UNDER
THE PAPERWORK2024
REDUCTION
ACT AND 5 CFR 1320
Submission
THE PAPERWORK REDUCTION ACT AND 5 CFR 1320

Item #

AIDAR citation for
the info Collection

752.219-8 Utilization
of Small Business
Concerns and Small
1
Disadvantaged
Business Concerns

#2

#3

#4

Summary & Justification

Applicability

Annual Federal Burden:
Hours per submission
Number of Respondents per year
Number of responses per
respondent
No. of submissions/year
Explanation of how the numbers are estimated
Total hr burden (A x D)
Hourly Rate
Total cost burden (F x E)

A.

0.75

B.

100

Contractors must notify OSDBU at least 45 days before
C.
placing orders for supplies or equipment in excess of
FAR 19.708(a) and
Above SAT, not PSC, not D.
100k financed by USAID. This provides USAID with the
AIDAR 719.708
performed overseas.
means to monitor and encourage small business
E.
participation

1
100

F.

$86.74

Composite rate (GS 13/8*1/3 % of the time+GS
7/5*2/3 % of the time) + burden rate of 110%

G.

$6,505

Formula: (F*E)

A.
B.
C.

0.50
1621
1

based on our previous experience

D.

752.245-70
Requires an annual report (format provided) on
Government Property -- government property. This is necessary to account for
USAID Reporting
government property and was recommended by the GAO
Requirements
to solve a standing problem.

752.245-71 Title to
and Care of Property

FAR or AIDAR
Prescription

A.
B.
C.
D.
E.
F.
G.

Requires a final report on property acquired under the
contract but titled to a foreign government. Contractor
has control until the property is turned over to the
Foreign Government. This is a normal and necessary
administrative procedure, required to account for
property.

752.247-70 Preference
Contractors must submit copies of Bills for lading for all
for privately owned
shipments to USAID and MARAD. This is necessary to
U.S.-flag commercial
verify compliance with the Cargo Preference Act.
vessel

FAR 45.107

745.107

747.507

FP, CR, T&M, L-H
contracts.

Hours per submission
Number of Respondents per
year
Number
of responses per
respondent
No. of submissions/year
Total hr burden (A x B)
Hourly Rate
Total cost burden (C x D)

Explanation of how the numbers are estimated

A.

1.00

B.

100

C.

1

D.

100

E.

100

Formula: (A*D)

F.

$112.48

based on estimated income per hour from the Bureau
of Labor Statistics x weighted wage multiplier of
100%

G.

$11,248

Formula: (F*E)

0.50
1621
1

based on our previous experience

1,621

A.
B.
60 % of all active contracts excluding those for FP C.
ocean transportation and POs below SAT
D.

1,621

E.
F.
G.

$810.60
$128.17
$103,894

Formula: (A*D)
E.
hourly rate for GS 13/5 plus a burden rate of 110% F.
Formula: (F*E)
G.

810.6
$112.48
$91,176

(A*D)
based on estimatedFormula:
income per
hour from the Bureau
of Labor Statistics x weighted wage multiplier of
100%(F*E)
Formula:

A.

0.50

A.

1.00

based on our previous experience

B.

270

B.

270

1

10 % of all active contracts excluding those for FP
C.
ocean transportation and POs below SAT

1

270

D.

270

In all contracts under which
the contractor will acquire C.
property for use overseas
and the contract funds were D.
obligated under a DOAG
E.
F.
G.

75

135.1
$128.17
$17,316

A.

0.33

B.
in solicitations and contracts
solely for ocean
C.
transportation services, and
in solicitations and contracts D.
for goods and ocean
transportation services when
E.
the ocean transportation will
be fixed at the time the
contract is awarded.

200
3
600
198

based on our previous experience

Annual Public Burden:
A.
B.
C.
D.
E.
F.
G.

based on our previous experience

Formula: (A*D)

based on our previous experience

Formula: (A*D)
E.
hourly rate for GS 13/5 plus a burden rate of 110% F.
Formula: (F*E)
G.

based on our previous experience

based on our previous experience

60 % of all active contracts excluding those for FP
ocean transportation and POs below SAT

10 % of all active contracts excluding those for FP
ocean transportation and POs below SAT

270.2
$112.48
$30,392

(A*D)
based on estimatedFormula:
income per
hour from the Bureau
of Labor Statistics x weighted wage multiplier of
100%(F*E)
Formula:

A.

0.25

based on our previous experience

B.
Based on our previous experience, we estimate
number of respondents per year - 200, number of C.
responses per each respondent - 3, total number of
responses per year - 600.
D.

200

based on our previous experience

Formula: (A*D)

E.

600

Based on our previous experience, we estimate
number of respondents per year - 200, number of
responses per each respondent - 3, total number of
responses per year - 600.

150

Formula: (A*D)

3

#4

#5

#6

#7

#8

752.247-70 Preference
Contractors must submit copies of Bills for lading for all
for privately owned
shipments to USAID and MARAD. This is necessary to
U.S.-flag commercial
verify compliance with the Cargo Preference Act.
vessel

Contractor employees working outside of the US and all
key personnel are required to submit personal,
employment, history, education and salary data.
Personal data is necessary to permit estimation of
752.7001 Biographical
overseas logistical support and allowances. Employment
Data
history and educational data is needed to assess
qualifications. Salary data is used as a means of cost
monitoring, to determine reasonableness of proposed
salary.

752.7002 Travel and
Transportation

752.7003
Documentation for
Payment

752.7004 Emergency
locator information.

Contractors are required to furnish a copy of their Chief
of Party's written authorization for emergency/irregular
travel to the contracting officer. This ensures that the
contractor has reviewed and assessed the need for
emergency travel and provides the contracting officer a
means to review the reasonableness of the decision and
allowability of costs.

As authorized by FAR 52.216-7(a), AIDAR 752.7003
specifies the format and certification requirements for
invoicing costs. This is essential to provide a uniform
basis for tracking funds expended or remaining under the
contract and to protect the government's right in case
invoices costs are determined to be unallowable,
unallocable or unreasonable.

All employees of contractors performing overseas are
required to specify a person to be notified in case of an
emergency. This allows USAID Missions to respond as
necessary and contact individual's family. The
information required is determined to be minimum
necessary based on actual experience.

747.507

N/A

N/A

N/A

N/A

in solicitations and contracts
solely for ocean
transportation services, and
in solicitations and contracts
for goods and ocean
transportation services when
the ocean transportation will
be fixed at the time the F.
contract is awarded.

in all USAID CR contracts.

In all CR contracts
performed in whole or in
part overseas.

$98.75

Composite rate (GS 111/5*90% of the time+GS
15/5*10% of the time) + burden rate of 110%

F.

$112.48

G.

$19,552

Formula: (F*E)

G.

$16,872

based on estimated income per hour from the Bureau
of Labor Statistics x weighted wage multiplier of
100%
Formula: (F*E)

A.

0.50

based on our previous experience

A.

0.50

based on our previous experience

B.

1308

B.

1308

C.

8

C.

8

D.

10464

D.

10464

Number of active CR contracts and orders recorded
in a FY times 8 submissions per contract

E.

5232

Formula: (A*D)

E.

5232

F.

$128.17

hourly rate for GS 13/5 plus a burden rate of 110% F.

$112.48

G.

$670,584

Formula: (F*E)

G.

$588,495

Formula: (A*D)
based on estimated income per hour from the Bureau
of Labor Statistics x weighted wage multiplier of
100%
Formula: (F*E)

A.

0.50

based on our previous experience

A.

1.00

based on our previous experience

B.

841

B.

841

C.

1

C.

1

D.

841

D.

841

E.

420.5

Formula: (A*D)

E.

841

F.

$128.17

hourly rate for GS 13/5 plus a burden rate of 110% F.

$112.48

G.

$53,895

Formula: (F*E)

G.

$94,596

Formula: (F*E)

A.

1.00

based on our previous experience

A.

2.00

based on our previous experience

B.

1308

B.

1308

C.

24

Number of active awards excluding FP contracts C.
and order multiplied by 24 (bi-weekly submissions)

24

from GLAAS Report, CR contracts performed
outside of USA

in all USAID direct
contracts, excluding fixed D.
price contracts

31392

E.

31392

Formula: (A*D)

F.

in all contracts requiring
travel overseas.

Number of active CR contracts and orders recorded
in a FY times 8 submissions per contract

from GLAAS Report, CR contracts performed
outside of USA

Formula: (A*D)

Number of active awards excluding FP contracts and
order multiplied by 24 (bi-weekly submissions)

D.

31392

E.

62784

$128.17

hourly rate for GS 13/5 plus a burden rate of 110% F.

$112.48

G.

$4,023,502

Formula: (F*E)

G.

$7,061,944

Formula: (A*D)
based on estimated income per hour from the Bureau
of Labor Statistics x weighted wage multiplier of
100%
Formula: (F*E)

A.

0.50

based on our previous experience

A.

0.5

based on our previous experience

B.

2702

2702

C.

8

B.
All active contracts/orders excluding those for FP
ocean transportation and Pos multipied by our
C.
estimate of 8 submissions per contract/order

8

All active contracts/orders excluding those for FP
ocean transportation and Pos multipied by our
estimate of 8 submissions per contract/order

#8

#9

752.7004 Emergency
locator information.

All employees of contractors performing overseas are
required to specify a person to be notified in case of an
emergency. This allows USAID Missions to respond as
necessary and contact individual's family. The
information required is determined to be minimum
necessary based on actual experience.

Contractor is required to provide itineraries for all
proposed international travel, and advance notification of
travel to the USAID missions overseas in order to warn
of security threats or arrange for evacuation. In addition,
USAID contractors are part of foreign assistance
752.7032 International
programs. Arrivals notification and travel approval
Travel Approval and
authority are necessary to allow the missions overseas to
Notification
properly conduct the political and administrative
Requirements
requirements of the program, such as notifying and
coordinating with the host government to assure that
planned arrival times are acceptable. This is also
necessary for arranging timely logistics support
personnel to be available if needed.

Highlighted in green columns do not need to be submitted to OMB/OIRA

N/A

N/A

in all contracts requiring
travel overseas.

in any USAID contract
requiring international
travel.

All active contracts/orders excluding those for FP
ocean transportation and Pos multipied by our
estimate of 8 submissions per contract/order
D.
E.
F.
G.

21616
10808
$128.17
$1,385,258

A.

0.50

B.

2702

C.

3

D.

8106

E.

4053

Formula: (A*D)

F.

G.

All active contracts/orders excluding those for FP
ocean transportation and Pos multipied by our
estimate of 8 submissions per contract/order

D.
Formula: (A*D)
E.
hourly rate for GS 13/5 plus a burden rate of 110% F.
Formula: (F*E)
G.
based on our previous experience

21616
10808
$112.48
$1,215,684

(A*D)
based on estimatedFormula:
income per
hour from the Bureau
of Labor Statistics x weighted wage multiplier of
100%(F*E)
Formula:

A.

2.00

based on our previous experience

B.

2702

All active contracts/orders excluding those for FP
C.
ocean transportation and POs multipied by our
estimate of 3 submissions per contract/order

3

All active contracts/orders excluding those for FP
ocean transportation and POs multipied by our
estimate of 3 submissions per contract/order

D.

8106

E.

16212

Formula: (A*D)

$128.17

hourly rate for GS 13/5 plus a burden rate of 110% F.

$112.48

based on estimated income per hour from the Bureau
of Labor Statistics x weighted wage multiplier of
100%

$519,472

Formula: (F*E)

$1,823,526

Formula: (F*E)

G.

ATTACHMENT I to the SUPPORTING STATEMENT FOR REQUEST FOR APPROVAL
UNDER
THE PAPERWORK REDUCTION ACT AND 5 CFR 1320
2024 Submission
THE PAPERWORK REDUCTION ACT AND 5 CFR 1320

Item #

AIDAR citation for the info
Collection

Description of the estimates

Annual Federal Burden

Annual Public Burden

0.75

1.00

100.00

100.00

1.00

1.00

Number of responses per year

100.00

100.00

Total Annual Burden Hours

75.00

100.00

F.

Hourly rate

86.74

112.48

G.

Total Annual Cost Burden

6,505.47

11,248.00

A.

Hours per submission

0.50

0.50

B.

Number of respondents per year

1,621.20

1,621.20

C.

Number of responses per respondent

1.00

1.00

D.

Number of responses per year

1,621.20

1,621.20

E.

Total Annual Burden Hours

810.60

810.60

F.

Hourly rate

128.17

112.48

G.

Total Annual Cost Burden

103,894.33

91,176.29

A.

Hours per submission

0.50

1.00

B.

Number of respondents per year

270.20

270.20

1.00

1.00

Number of responses per year

270.20

270.20

Total Annual Burden Hours

135.10

270.20

F.

Hourly rate

128.17

112.48

G.

Total Annual Cost Burden

17,315.72

30,392.10

A.

Hours per submission

0.33

0.25

B.

Number of respondents per year

200.00

200.00

C.

Number of responses per respondent

3.00

3.00

D.

Number of responses per year

600.00

600.00

E.

Total Annual Burden Hours

198.00

150.00

F.

Hourly rate

98.75

112.48

G.

Total Annual Cost Burden

19,552.18

16,872.00

A.

Hours per submission

0.50

0.50

B.

Number of respondents per year

1,308.00

1,308.00

C.

Number of responses per respondent

8.00

8.00

D.

Number of responses per year

10,464.00

10,464.00

A.

Hours per submission

B.

Number of respondents per year

752.219-8 Utilization of Small C.
Business Concerns and Small
D.
1
Disadvantaged Business
Concerns
E.

#2

#3

#4

#5

752.245-70 Government
Property -- USAID Reporting
Requirements

C.
752.245-71 Title to and Care
D.
of Property
E.

752.247-70 Preference for
privately owned U.S.-flag
commercial vessel

752.7001 Biographical Data

Number of responses per respondent

Number of responses per respondent

#5

#6

#7

#8

#9

752.7001 Biographical Data
5,232.00

5,232.00

128.17

112.48

670,583.68

588,495.36

0.50

1.00

841.00

841.00

1.00

1.00

Number of responses per year

841.00

841.00

E.

Total Annual Burden Hours

420.50

841.00

F.

Hourly rate

128.17

112.48

G.

Total Annual Cost Burden

53,895.34

94,595.68

A.

Hours per submission

1.00

2.00

B.

Number of respondents per year

1,308.00

1,308.00

C.

Number of responses per respondent

24.00

24.00

D.

Number of responses per year

31,392.00

31,392.00

E.

Total Annual Burden Hours

31,392.00

62,784.00

F.

Hourly rate

128.17

112.48

G.

Total Annual Cost Burden

4,023,502.08

7,061,944.32

A.

Hours per submission

0.50

0.50

B.

Number of respondents per year

2,702.00

2,702.00

C.

Number of responses per respondent

8.00

8.00

D.

Number of responses per year

21,616.00

21,616.00

E.

Total Annual Burden Hours

10,808.00

10,808.00

F.

Hourly rate

128.17

112.48

G.

Total Annual Cost Burden

1,385,257.72

1,215,683.84

A.

Hours per submission

0.50

2.00

B.

Number of respondents per year

2,702.00

2,702.00

C.

Number of responses per respondent

3.00

3.00

D.

Number of responses per year

8,106.00

8,106.00

E.

Total Annual Burden Hours

4,053.00

16,212.00

F.

Hourly rate

128.17

112.48

G.

Total Annual Cost Burden

519,471.65

1,823,525.76

TOTAL NUMBER OF RESPONDENTS PER YEAR (total of all "B" entries)

11,052.40

11,052.40

TOTAL NUMBER OF RESPONSES PER YEAR (total of all "D" entries)

75,010.40

75,010.40

TOTAL ANNUAL BURDEN HOURS (total of all "E" entries)

53,124.20

97,207.80

TOTAL ANNUAL COST BURDEN (total of all "G"entries)

6,799,978.16

10,933,933.34

752.7002 Travel and
Transportation

752.7003 Documentation for
Payment

752.7004 Emergency locator
information.

752.7032 International Travel
Approval and Notification
Requirements

E.

Total Annual Burden Hours

F.

Hourly rate

G.

Total Annual Cost Burden

A.

Hours per submission

B.

Number of respondents per year

C.

Number of responses per respondent

D.

TOTAL PUBLIC ANNUAL COST BURDEN NOT REIMBURSED THROUGH
CONTRACTS (25% of public burden on item#5)

147,123.84

TOTAL FEDERAL ANNUAL COST BURDEN (total federal budren +all public burden
except for 25% of public burden on item#5)

17,586,787.66

ANNUAL REPORTING AND RECORDKEEPING HOURS BURDEN PER FORM OMB 83-I
a. Number of respondents
b. Total annual responses
1. Percentage of these responses collected electronically
c. Total annual hours requested
d. Current OMB inventory
e. Difference
f. Explanation of difference
1. Program change
2. Adjustment

11,052.40
75,010.40
100.00
97,207.80
42,700.00
Fluctuates based 54,507.80
on the
number of active awards in
USAID's inventory.
N/A
N/A

Impact on small businesses or other small entities
THE PAPERWORK2024
REDUCTION
ACT AND 5 CFR 1320
Submission
THE PAPERWORK REDUCTION ACT AND 5 CFR 1320

Item #

AIDAR citation for the info
Collection

Description of the estimates

Hours per submission

0.5

1308.0

44.0

8.0

8.0

Number of responses per year

10464.0

352.0

Total Annual Burden Hours

5232.0

176.0

Hourly rate

112.5

$112.48

588495.4

$19,796

Number of responses per respondent
752.7001 Biographical Data

Annual Public Burden on
Small Businesses

0.5

Number of respondents per year

#5

Annual Public Burden

TOTAL PUBLIC ANNUAL COST BURDEN NOT
Total
Annual
Cost Burden
REIMBURSED
THROUGH
CONTRACTS (25% of
public burden)

$4,949