Screenshots of Performance Measure Reporting for OE22-22

Form approved
OMB Control Number: 0920-1282
Expiration date: 6/30/2026

Appendix B: Screenshots of Component A Recipient Performance Measures
Salesforce Data Entry Fields for OE22-2203: Strengthening U.S. Public Health Infrastructure,
Workforce, and Data Systems Grant Program
Public reporting burden of this collection of information varies from 22 hours to 56 hours per response, including the time
for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing
and reviewing the collection of information. An agency may not conduct or sponsor, and a person is not required to
respond to a collection of information unless it displays a currently valid OMB control number. Send comments regarding
this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to
CDC/ATSDR Reports Clearance Officer; 1600 Clifton Road NE, MS D-74, Atlanta, Georgia 30333; Attn: OMB-PRA (09201282)

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Performance Measure Reporting Cadence

A1 and A2 Performance Measures are due in PHIVE no later than 60 days after each fiscal 6-month mark
through the 5-year period of performance.

Year 1

Year 2

Year 3

Year 4

Year 5

Reporting Period 1

August 1, 2023

August 1, 2024

August 1, 2025

August 1, 2026

August 1, 2027

Reporting Period 2

February 1, 2024

February 1, 2025

February 1, 2026

February 1, 2027

Close-out TBD

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Guidance for Reviewing Screenshots

• The name of the jurisdiction provided for each screenshot (Chicago Department of Health) is an example of where
the recipient agency’s name who is filling out the form would show up.
• The name indicated in the “Last Modified By” field (Elizabeth Griffin) is an example of the name of the person who
last modified the template.
• Field labels in Salesforce are limited to 40 characters with spaces. Where field labels could not directly mirror labels
from the performance measure guidance, additional help text is provided for recipients to see full field names or
definitions (indicated in speech bubbles on each screenshot).
• Field labels follow the layout of performance measure guidance with fields reading from left to right, top to bottom
across the page.

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Data Quality & Context Questions

Recipient agencies will report on these data elements for each measure by selecting the measure in the “Related Measure” field. These questions pertain to data quality and any
additional (optional) contextual information to support the data provided by the recipient.

Are the data provided questionable or low/poor
quality? Select “Yes” if you feel that, for any
reason, the data for this performance measure
are of poor quality, incomplete, or uncertain
validity, or if you have doubts about whether this
measure should be interpreted as accurate for
your agency for this reporting period.
Does the data adhere to the
definitions established by CDC in the
performance measures guidance?

Does this performance measure
reflect one of your agency’s
priorities for this grant?

Describe any data limitations, including reasons unable
to report, and steps taken to obtain data and/or improve
data quality in the future. If you reported on these data
using a definition that was different than provided in
CDC’s guidance, please describe.
Provide any additional context or information
related to this measure.

KEY
Editable field

Help text with field definition & guidance
NOTE: Fields without pencil will be auto-populated using formula
or Salesforce automation.

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A1.1 Hiring Measure

For Hiring Measures (A1.1), recipients will enter a record like the one below for each job classification and program area.

KEY

Hiring

Chicago Department of Health
Awards
Perf.
Measure Date
No.
Last Modified

Last Modified By

Month DD, YYYY

Elizabeth Griffin

Edit

Editable field
Performance Measures

Help text with field definition & guidance
NOTE: Fields without pencil will be auto-populated using formula
or Salesforce automation.

Activity Feed
Last Modified Date
August 12, 2023

Last Modified By
Elizabeth Griffin

Job Classification / Program Area

Job classification/program area to
which these data elements relate

Total Positions Filled by Job Classification / Program Area
Recipient Agency Total Positions
Year 1 Goal

Total number of positions filled by
job classification / program area in
recipient agency

Year 1 Goal by job classification /
program area previously reported to
CDC; pre-populated

LHDs Funded Total Positions
Year 5 Goal

Total number of positions filled by job
classification / program area in LHDs funded
by state recipient (state recipients only)

Year 5 Goal by job classification /
program area previously reported to
CDC; pre-populated

Positions filled with Current Employees by Job Classification / Program Area
Recipient Agency Current Employees

Positions filled with current
employees by job classification /
program area in recipient agency

LHDs Funded Current Employees

Positions filled with current
employees by job classification /
program area in LHDs funded by
state recipient (state recipients only)

Positions filled with New Hires by Job Classification / Program Area
Recipient Agency New Hires

Positions filled with new hires by job
classification / program area in recipient
agency

LHDs Funded New Hires

Positions filled with new hires by job
classification / program area in LHDs
funded by state recipient (state
recipients only)

Additional Information
“Other” Job Classifications

Provide additional comments, including
description of “Other” Job Classification
not captured above

“Other” Program Area

Provide additional comments, including
description of “Other” Program Area not
captured above

A1.2 Retention Measure

Retention rate, including permanent and temporary/contract staff
Number of staff, including
temporary/contract staff, on the last
day of the reporting period
Number of staff, including
permanent and
temporary/contract staff, on Day 1
of reporting period

Retention rate for permanent staff only
Number of permanent staff on the
last day of the reporting period
Number of permanent staff on day 1
of the reporting period

Number of new hires, including
permanent and temporary/contract
staff, during reporting period
Retention rate including permanent
and temporary/contract staff is
calculated automatically as
(A1-B1)/C1 * 100
Number of new hires (permanent
staff only) during the reporting
period
Retention rate of permanent staff
only is calculated automatically as
(A2-B2)/C2* 100

KEY
Editable field
Help text with field definition & guidance
NOTE: Fields without pencil will be auto-populated using formula
or Salesforce automation.

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A2.1 Hiring Timeliness Measure

Minimum number of calendar days
to fill position (from date job
opening is posted to employee’s
first day of work)
Maximum number of calendar
days to fill position (from date job
opening is posted to employee’s
first day of work)

Median number of calendar days
to fill position (from date job
opening is posted to employee’s
first day of work)

Number of job postings the data
are based on

KEY
Editable field
Help text with field definition & guidance
NOTE: Fields without pencil will be auto-populated using formula
or Salesforce automation.

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A2.2 Procurement Timeliness Measure

Median number of calendar days
from procurement approval to
contract execution

Minimum number of calendar days
from procurement approval to
contract execution
Maximum number of calendar days
from procurement approval to
contract execution

Number of procurements the data
are based on

KEY
Editable field
Help text with field definition & guidance
NOTE: Fields without pencil will be auto-populated using formula
or Salesforce automation.

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A2.3 Accreditation Involvement and Readiness Measure

Please select the statement that
best reflects your agency’s
involvement with the Public
Health Accreditation Board (PHAB)
national accreditation program.

Accreditation Involvement & Readiness Picklist Statements
•
•
•
•
•

•
•
•
•
•
•

•
•

Accredited: My agency has achieved initial accreditation and plans to, or is in the process of,
applying for reaccreditation (this includes those working on an ACAR for reaccreditation)
Accredited: My agency has achieved initial accreditation but does not plan to apply for
reaccreditation
Accredited: My agency has achieved initial accreditation but is undecided
about intent to apply
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for reaccreditation
Reaccredited: My agency has achieved reaccreditation and plans to maintain our accreditation
status in the future.
Reaccredited: My agency has achieved reaccreditation and is undecided (or does not know)
whether we will maintain our accreditation status in the future.
Reaccredited: My agency has achieved reaccreditation, but will not maintain our accreditation
status in the future.
Not accredited: My agency achieved accreditation but is no longer accredited (e.g., didn’t apply
for or receive reaccreditation or did not maintain accreditation status)
Not accredited: My agency is not planning or preparing to apply for accreditation
Not accredited: My agency intends to apply and is working to meet the standards (including
working on required plans and processes or addressing other gaps)
Not accredited: My agency has registered for the PHAB Readiness and Training process
Not accredited: My agency is working towards accreditation using the Pathways Recognition
Program.
Not accredited: My agency has applied and is in the accreditation process (i.e., submitting
documentation, awaiting site visit, completed site visit, working on an ACAR, or pending
accreditation status decision)
Not accredited: My agency is undecided about intent to apply for accreditation

KEY
Editable field
Help text with field definition & guidance
NOTE: Fields without pencil will be auto-populated using formula
or Salesforce automation.

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