Federal Highway Administration (FHWA) Performance Progress Report (PPR) Form

Forms and Documents

Document Name	Status
Form FHWA-PPR FHWA Performance Progress Report (PPR) Form Form and Instruction	New
30Day FRN- PPR Form.pdf Supplementary Document	2025-05-19
FHWA-PPR_Supporting Statement_2025-0401.docx Supporting Statement A	2025-05-19
60Day FRN- PPR Form.pdf Supplementary Document	2025-05-13

IC Document Collections

IC ID	Document Title	Status
275275	FHWA Performance Progress Report (PPR) Form Form and Instruction	New

ICR Details

OMB Control No:	ICR Reference No: 202411-2125-003
Status: Received in OIRA	Previous ICR Reference No:
Agency/Subagency: DOT/FHWA	Agency Tracking No:
Title: Federal Highway Administration (FHWA) Performance Progress Report (PPR) Form
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 05/22/2025

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	100,000	0
Time Burden (Hours)	100,000	0
Cost Burden (Dollars)	0	0

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Abstract: The Uniform Administrative Requirements in 2 CFR Part 200 require recipients of Federal financial assistance awards to monitor activities under Federal awards to ensure compliance with applicable Federal requirements and that performance expectations are achieved. Recipients of Federal Highway Administration (FHWA) administered grant awards and cooperative agreements include but are not limited to: State DOTs as defined in 23 U.S.C. 101, U.S. Territories, federally recognized tribes, local governments, and other entities identified by statute as eligible to receive Federal financial assistance from FHWA. The FHWA Performance Progress Report (FHWA PPR) form will be used by FHWA grant and cooperative agreement award recipients (1) to report key accomplishments; any scope, schedule, and budget concerns; and special events held during the reporting period and (2) to provide any updates on National Environmental Policy Act (NEPA) approval dates and grant project completion dates. The information will be collected from the recipient quarterly, semiannually, or annually, as required by terms included in the Notice of Funding Opportunity (NOFO) for the Federal financial assistance program and incorporated into the award. FHWA will use the information provided by the recipient to monitor project progress and conduct project oversight, and it may be used to determine if the award must be amended or if the recipient has completed the project and is ready to close the award.

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Authorizing Statute(s): US Code: 23 USC 101 Name of Law: Highways, Definitions and declaration of policy
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	89 FR 95347	12/02/2024
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 21106	05/16/2025
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
FHWA Performance Progress Report (PPR) Form	FHWA-PPR	FHWA Performance Progress Report

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	100,000	0	0	100,000	0	0
Annual Time Burden (Hours)	100,000	0	0	100,000	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The FHWA PPR form is a new information collection.

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Annual Cost to Federal Government: $1,203,612

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/22/2025

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