OAP Science Data Information System (SDIS) Form & Instru

OAP Science Data Information System (SDIS)
Forms and Instructions
OMB 0648-0024
Overview
The NOAA Ocean Acidification Program (OAP) Science Data Information System (SDIS) provides a
web-based tool to upload scientific data for archival at NCEI. It includes tools to enter and edit metadata,
add supplemental documents, and the option to check the data for common data errors.
Request Account
In order to use the SDIS, users must have a login account. To request an account, there is a simple form
with a minimum amount of required information, including name, email address, and the user’s organization.

A Federal agency may not conduct or sponsor, and a person is not required to respond to, nor shall a person be subject to a penalty for failure to comply
with an information collection subject to the requirements of the Paperwork Reduction Act of 1995 unless the information collection has a currently valid
OMB Control Number. The approved OMB Control Number for this information collection is 0648-0024. Without this approval, we could not conduct
this information collection. Public reporting for this information collection is estimated to be approximately 2 hours per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the information
collection. All responses to this information collection are voluntary. Send comments regarding this burden estimate or any other aspect of this
information collection, including suggestions for reducing this burden to the OAR, [email protected]. Geospatial metadata is requested in
accordance with Executive Order 12906 and NOAA Administrative Order 212-5.
Privacy Act Statement
Authority: The collection of this information is authorized under 5 U.S.C. § 301, Departmental regulations which authorizes the operations of an executive agency,
including the creation, custodianship, maintenance and distribution of records, and 15 U.S.C. 1512, Powers and duties of Department.
Purpose: NOAA collects limited information, such as name, address, phone number, or email address for a variety of purposes. This information will be used to respond
to user inquiries or provide services requested by the user.
Routine Uses: Disclosure of this information is permitted under the Privacy Act of 1974 (5 U.S.C. Section 552a) to be shared among Department staff for work-related
purposes. Disclosure of this information is also subject to all of the published routine uses as identified in the Privacy Act System of Records Notice COMMERCE/NOAA-11,
Contact Information for Members of the Public Requesting or Providing Information Related to NOAA’s Mission.
Disclosure: Furnishing this information is voluntary. By providing this information, you are consenting to the use of that information only for the purpose for which it is
submitted.

Login
The login dialog with username and password also provides a link to reset a lost or forgotten
password or username.

Edit Profile
Users can review and update their profile information through the Edit Profile dialog.

Change Password

Users can change their password using the Change Password dialog. Passwords must conform to
NOAA’s password complexity requirements.

Main Page: Dataset Listing
The application main page shows all the datasets that have been uploaded by the user. It will be
empty the first time a user logs in to the application. The listing shows various information about
the datasets, including the uploaded file name, and the current status of the various steps of the
process. It also provides a toolbar on the left for the operations provided by the tool which include
creating a new submission record, uploading a data file, entering dataset metadata, and submitting
to the archive, as well as the optional steps of identifying the dataset variables, checking the data
for common errors, adding supplemental documents, and previewing the data.

Upload Page
New submission records are created by selecting New Submission and uploading a data file on the
Upload Data Files page. Users must specify the observation type, e.g. surface underway, profile,
experiment, fish observation, etc.

Updates to a data file
If necessary, the user can upload a new data file to replace the previously uploaded file.

Data Column Identification

In order to use some of the SDIS features, including metadata extraction and checking for data
errors, users must identify the observation variables in their dataset by selecting from a drop-down
list of standard variables. Once identified, the system will remember a user’s data column
mappings, and the user will only have to provide additional mappings in subsequent submissions if
their variables change.
After the variables have been identified, the user can then opt to check the dataset for common
data errors. The checks performed depend on the observation type and the included variables.

Metadata Entry and Editing
The integrated Metadata Editor allows users to upload and edit metadata for their dataset.
Metadata from a previous submission can be uploaded and edited, or a user can create a
metadata Template for common information and start from that.

Metadata: Data Submitter
This section provides common information about the person submitting the dataset. The minimum
required information is necessary in the event the archive needs to contact the submitter with
questions about the submission and to provide updates as to the status of the archiving process.
Assuming the user is the Data Submitter, the required fields will be pre-populated from information
in the users Profile.

Metadata: Investigators
Information about the Investigators involved is entered in the Investigators section. This form is
identical to the Data Submitters for, with the exception that it allows any number of Investigators to
be entered.

Metadata: Citation

The Citation section provides fields for Research Title, Abstract, and List of Authors, and general
information about the dataset and research project, including the purpose and use limitations of the
data, related research projects, ship cruise identifiers if appropriate, scientific references, and any
additional information. Only the Title, Abstract, and List of Authors are required.

Metadata: Time and Location Information
The Time and Location section includes the spatial and temporal bounds of the data, as well as
names of the geographic areas where the data were collected. If the data has been checked by
the SDIS, the spatial and temporal bounds will have been extracted from the data and filled in.

Metadata: Funding
Information about the project funding including Grant Number, Funding Agency, and Project Title. is
entered in the Funding section. If the project was funded by NOAA’s Ocean Acidification Program
(OAP), the funding details can be filled by selecting the grant number from a drop-down list.

Metadata: Platforms
Details about the observation platform(s) used to collect the data including Name, Identifier,
Country of Registration, Owner, and Type, are entered in the Platforms section. Multiple Platforms
may be entered.

Metadata: Variables
Details about the collection and handling of the observed variables are gathered in the Variables
sections. There are five observed variables that are common in OAP observations – Dissolved
Inorganic Carbon (DIC), Total Alkalinity (TA), pH, and CO2 measured discretely or continuously –
and those variables each have their own section, and then there is a section to add all the other
variables that are included in the dataset. All the Variable sections are largely the same, although
with slight differences in the specific detailed information gathered for each of the variables with
their own section.
The DIC section is shown as exemplary.

Supplemental Documents
Any additional documents that are to be submitted with the dataset are uploaded on the
Supplemental Documents page. Typical supplemental documents include ship or experiment
reports, observation images, and the like.

Data Preview Plots
If the user chooses, the SDIS can generate thumbnail preview plots of the data. Shown are
example plots for profile and underway observations.

Submit to Archive
When ready, the data is submitted to the Archive on the Submit to Archive page. On this page
there is the opportunity to add an optional message for the archival staff, as well as request that a

DOI be provided for the submitted dataset. If this is an update of or addendum to a prior
submission, the user can select those options and provide the accession number of the prior
submission.

The user must also agree to the Publication Policy Agreement before submitting.

After submission, the status of the archival process will be updated in the status section.