Sample Cover Letter - Capacity of Refrigerated Warehouses Followup

United States Department of Agriculture
National Agricultural Statistics Service

October 20, 2023
Why am I getting this letter?
We recently requested your response to the biennial Cold
Storage Capacity Survey. If you’ve already completed it,
thank you. If not, there’s still time. Your response is vital
to accurately tabulate the number of refrigerated plants
(public and private) and the storage capacity of these
facilities.
You may receive an email reminder to complete your
survey. If we do not receive your completed questionnaire
by Thursday, November 9, 2023, we may contact you for
an interview. For your convenience, some previously
reported data may be prefilled on the online report form.

What should I do next?
Complete your survey in one of the
following ways:
Online at www.agcounts.usda.gov.
Online reporting is fast and secure.
All you need is the unique survey
code on the enclosed form to begin.
By mail or fax. Complete the
questionnaire and mail it back in the
prepaid envelope provided or fax it
to 855-415-3687.

How will the data be used?
The information collected will show the growth and locations of the cold storage warehouse industry.
The data are used by warehouse operators, food processors, people servicing the warehouse, and food
processing industries. Government agencies also use the report to determine the number of plants,
locations, and amount of refrigerated space on a state and national basis.
We recommend you respond online. On the Respondent Portal, you can complete your surveys, track
upcoming surveys, access data visualizations and reports of interest, link to other USDA agencies, and
more.
The information you provide will be used for statistical purposes only. In accordance with federal law,
your responses will be kept confidential and will not be disclosed in identifiable form. We will publish
the data in January 2024 in the Capacity of Refrigerated Warehouses report and in our searchable
database, Quick Stats, at nass.usda.gov.
Thank you for your participation and support of U.S. agriculture. For more information about this survey,
visit nass.usda.gov/Surveys/Guide_to_NASS_Surveys/Cold_Storage. If you need assistance, please contact
us at 888-424-7828.
Sincerely,
Joseph L. Parsons
Chair, Agricultural Statistics Board
USDA National Agricultural Statistics Service
1400 Independence Avenue, SW · Washington, D.C. 20250
www.nass.usda.gov
USDA is an equal opportunity provider, employer, and lender.