PRA 2126-0062_Supporting Statement 04.09.25

Department of Transportation

Federal Motor Carrier Safety Administration

SUPPORTING STATEMENT

“Electronic Logging Device (ELD) Vendor Registration” ICR

OMB Control No. 2126-0062

INTRODUCTION

This is to request the Office of Management and Budget’s (OMB) renewal of the Information Collection entitled, “Electronic Logging Device (ELD) Vendor Registration” (OMB Control No. 2126-0062), which is due to expire on July 31, 2025.

Title 49 CFR part 395, subpart B (Attachment A), requires the use of ELDs within the motor carrier industry by drivers who are currently subject to records of duty status (RODS) preparation requirements. A motor carrier must use only an ELD that is registered with the Federal Motor Carrier Safety Administration (FMCSA). This ICR enables ELD vendors to register their ELDs with the Agency.

Part A. Justification

1. CIRCUMSTANCES THAT MAKE THE COLLECTION OF INFORMATION NECESSARY
   The primary mission of FMCSA is to reduce crashes, injuries and fatalities involving large trucks and buses. The Secretary of Transportation has delegated to FMCSA its responsibility under 49 U.S.C. §§ 31136 and 31502 (Attachments B and C) to prescribe regulations that ensure that CMVs are operated safely.

The safe operation of a CMV requires alert drivers. The Federal Motor Carrier Safety Regulations (FMCSRs) state:

“No driver shall operate a commercial motor vehicle, and a commercial motor carrier shall not require or permit a driver to operate a commercial motor vehicle, while the driver’s ability or alertness is so impaired, or so likely to become impaired, through fatigue, illness, or any other cause, as to make it unsafe for him/her to begin or continue to operate the commercial motor vehicle (49 CFR 392.3) (Attachment D).

49 CFR part 395, subpart B requires minimum performance and design standards for hours-of-service (HOS) ELDs; requirements for the mandatory use of these devices by drivers currently required to prepare HOS records of duty status (RODS); requirements concerning HOS supporting documents; and measures to address concerns about harassment resulting from the mandatory use of ELDs.

To ensure consistency among ELD vendors and devices, each ELD vendor developing an ELD technology must register online at a secure FMCSA website where the ELD provider can securely certify that its ELD is compliant with the functional specifications. Each ELD vendor must certify that each ELD model and version has been sufficiently tested to meet the functional requirements in the rule under the conditions in which the ELD would be used.

A motor carrier required to use an ELD must use only an ELD that is listed on FMCSA’s registered ELD list, accessible through the Agency’s Web site in accordance with 49 CFR 395.22 (Attachment E)

This IC supports the Department of Transportation’s Strategic Goal of Safety because the information helps the Agency improve the safety of drivers operating CMVs on our Nation’s highways.

2. HOW, BY WHOM, AND FOR WHAT PURPOSE IS THE INFORMATION USED
   As described in 49 CFR 395.22(a), motor carriers must only use ELDs that are listed on the FMCSA Web site. An ELD vendor must register with FMCSA and certify that each ELD model and version has been sufficiently tested to meet the functional specifications under the conditions in which the ELD will be used. ELD providers are required to self-certify and register their devices with FMCSA online via an application Form MCSA-5893, “Electronic Logging Device (ELD) Vendor Registration and Certification.” Once completed, FMCSA will issue a unique identification number that the provider will embed in their device(s).

The registration and certification process requirements are provided in Section 5 of Appendix A to Subpart B of part 395 of the FMCSRs, “Functional Specifications for All Electronic Logging Devices (ELDs).” FMCSA makes the information in sections 5.1.1 and 5.2.1 of Appendix A publicly available on the FMCSA Web site for each self-certified ELD to allow motor carriers to determine which products have been properly registered and certified as ELDs compliant with Appendix A.

FMCSA maintains a list on its website of the current ELD vendors and devices that have been certified (by the vendors) to meet the technical specifications. The information is necessary for fleets and drivers to easily find a compliant ELD for their use in meeting the FMCSA regulation requiring the use of ELDs.

3. EXTENT OF AUTOMATED INFORMATION COLLECTION
   FMCSA estimates that 100 percent of the vendors will submit the information electronically. Vendors that are presently selling ELDs are using state of the art technology. The FMCSA utilizes a computer system to store and retrieve the registration information.

4. EFFORTS TO IDENTIFY DUPLICATION
   There is no duplication of information collected. There is no other registration system for vendors of ELDs.

5. EFFORTS TO MINIMIZE THE BURDEN ON SMALL BUSINESSES
   There may be vendors that are small businesses, but the information required to be input to the FMCSA website for registration is simple and would not pose a burden to a small business or individual that is able to develop an ELD.
   
   

6. IMPACT OF LESS FREQUENT COLLECTION OF INFORMATION

This information must be collected so that the industry may have a resource to gain access to a list of certified ELD vendors and devices. Less frequent collection of information on ELDs could significantly hinder the effectiveness of compliance and enforcement activities related to HOS regulations. Accurate and up-to-date data is essential for ensuring that registered ELDs meet current standards, including software updates, certification renewals, and other critical requirements. Without timely updates, compliance officers may face challenges in assessing whether providers are maintaining ELDs in alignment with regulatory expectations, which could result in outdated or non-compliant devices remaining in use.

7. SPECIAL CIRCUMSTANCES
   There are no special circumstances related to this information collection.

8. COMPLIANCE WITH 5 CFR 1320.8

To comply with 5 CFR 1320.8 FMCSA published a 60-day notice in the Federal Register on January 08, 2025 (Attachment F). The Agency invited the public to comment on any aspect of the information collection, including:

(1) Whether the proposed collection is necessary for FMCSA to perform its functions.

(2) The accuracy of the estimated burden.

(3) Ways for FMCSA to enhance the quality, usefulness, and clarity of the collected information; and

(4) Ways that the burden could be minimized without reducing the quality of the collected information.

The Agency received one comment, however, the commenter failed to address any aspects of the ICR and offered no indication that the request was burdensome.

9. PAYMENTS OR GIFTS TO RESPONDENTS
   No payments or gifts will be provided to the respondents.

10. ASSURANCE OF CONFIDENTIALITY
    The information to be collected is not confidential and is available to the public.

11. JUSTIFICATION FOR COLLECTION OF SENSITIVE INFORMATION
    The information to be collected is not sensitive in nature.

12. ESTIMATE OF BURDEN HOURS FOR INFORMATION REQUESTED
    Based on data pulled from vendors using the registration system from 2021 to 2023, FMCSA estimates that for each of the three years covered by this ICR, an average of 94 respondents will register an average of 1 device. Respondents are expected to update registration for each device an average of 3 times per year, for a total of 282 responses per year (94 respondents × 1 device × 3 updates per year). Each response is expected to require a total of 15 minutes, including 7.5 minutes of preparation time and 7.5 minutes to complete Form MCSA-5893. As shown in Table 1, this results in a total annual burden of 71 hours.

Table 1. Estimated Annual Respondents, Responses, Burden Hour, and Burden Hour Costs for Form MCSA-5893.

Annual Respondents	Annual Average Number of Responses per Respondent (# of devices x # of updates per year)	Average Burden per Response (hours)	Total Annual Responses	Total Annual Burden (hours)
94	3	0.25	282	71

Estimated Number of Annual Respondents: 94.

Estimated Number of Annual Responses: 282 [94 respondents × 1 device per respondent × 3 updates per device].

Estimated Total Annual Burden Hours: 71 hours [282 responses × 15 minutes per response].

Estimated Labor Costs:

FMCSA assumes that an “Office and Administrative Support” worker (Standard Occupation Code 43-0000) in the “Navigational, Measuring, Electromedical, and Control Instruments Manufacturing” industry (North American Industry Classification System (NAICS) code 334500) will be tasked with registering ELDs. The median wage for these workers in this industry was $27.55.¹ To develop a loaded rate², which includes employer paid benefits and overhead, FMCSA takes the cost of total compensation ($34.92) per hour and divides by the cost of only wages and salary per hour ($24.27) in the Transportation and Material Moving “Employer Costs for Employee Compensation,” (ECEC) March 2024 data release³. This results in a load rate of 1.439 ($34.92/ $24.27 =1.439). The loaded hourly rate for this analysis is $39.64 ($27.55 × 1.439 = $39.64). Total annual labor costs are therefore estimated to be $2,814 (71 hours × $39.64 per hour).

13. ESTIMATE OF TOTAL ANNUAL COSTS TO RESPONDENTS
    There are no costs to respondents beyond those associated with the annual hourly burden (not to be included here).

13. ESTIMATE OF COST TO THE FEDERAL GOVERNMENT
    The respondent’s registrations will be processed by a Grade 13 Transportation Assistant.⁴ The labor cost of this activity is estimated to be $83.20 per hour, comprising wages of $65.00 per hour and 28% in benefits ($65.00 × 1.28 = $83.20). FMCSA estimates that processing each respondent registration takes approximately 15 minutes, or 0.25 hours. Additional revisions to registrations due to updates takes approximately 2 minutes, or 0.03 hours (Additional revisions are registrations that the respondent updated because FMCSA requested more information to comply with the ELD regulations). The estimated total annual operation and maintenance cost to Federal Government is $3,319 ($83.20 per hour × 122 Registrations per year × 0.25 hours per Registration = $2,538) + ($83.20 per hour × 313 additional revisions to registrations per year × 0.03 hours per Registration = $781).

13. EXPLANATION OF PROGRAM CHANGES OR ADJUSTMENTS
    Estimates of the number of respondents and responses has resulted in a program adjustment increase of an estimated annual 19 respondents (94 proposed – 75 currently approved), a decrease of -318 responses (282 proposed – 600 currently approved), and a decrease of -79 burden hours (71 proposed – 150 currently approved).

13. PUBLICATION OF RESULTS OF DATA COLLECTION
    FMCSA maintains a list on their website of the current ELD vendors and devices that have been certified (by the vendors) to meet the technical specifications. The information will be updated as each new vendor registers ELDs. The collection of information will be ongoing as vendors upgrade existing ELD devices or produce new products that are compliant with the technical specifications of the regulation.

13. APPROVAL FOR NOT DISPLAYING THE EXPIRATION DATE OF OMB APPROVAL
    No such approval is requested.

13. EXCEPTIONS TO CERTIFICATION STATEMENT
    No exceptions to the certification statement are requested.

Attachments

1. A final rule titled “Electronic Logging Devices and Hours of Service Supporting Documents” (at 80 FR 78292), December 16, 2016.

2. D. 49 U.S.C. § 31136 titled, “United States Government regulations.”

3. E. 49 U.S.C. § 31502 titled, “Requirements for qualification, hours of service, safety, and equipment standards.”

4. 49 CFR 392.3.

5. 49 CFR 395.22.

6. A Sixty-day Comment Request Federal Register Notice (90 FR 1593) dated January 08, 2025.

1 Bureau of Labor Statistics (BLS). May 2023 National Industry-Specific Occupational Employment and Wage Estimates: NAICS 334500 - Navigational, Measuring, Electromedical, and Control Instruments Manufacturing. Available at www.bls.gov/oes/current/naics4_334500.htm. Accessed August 28, 2024.

2 Previous ICR iteration used a different methodology to develop a load rate. For this iteration FMCSA uses this load rate methodology to be consistent with other FMCSA ICRs load rates.

3 Bureau of Labor Statistics (BLS), Employer Costs for Employee Compensation (ECEC), Table 4, March 2024. Accessed August 28, 2024

⁴ U.S. Office of Personnel Management. 2024 General Schedule (GS) Locality Pay Tables for Washington-Baltimore-Arlington, DC-MD-VA-WV-PA. Available at http://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/pdf/2023/DCB_h.pdf. Accessed August 28, 2024.

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