Transfer Order - Surplus Personal Property and Continuation Sheet; SF 123 & 123A

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form SF 123A Transfer Order-Surplus Property (continuation sheet)	Form	Modified	Available
Form SF 123 Transfer Order-Surplus Personal Property	Form and Instruction	Modified	Available
Form SF 123 Transfer Order - Surplus Personal Property and Continuation Sheet; SF 123-12 & 123-12A	Form and Instruction	Modified	Missing upstream
3090-0014_Supporting Statement for SF123 [2025 Update].docx	Supporting Statement A	Uploaded 2025-04-24	Available
3090-0014_Supporting Statement for SF123 [2025 Update].docx	Supporting Statement A	Uploaded 2025-04-24	Repair queued

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
32369	Transfer Order - Surplus Personal Property and Continuation Sheet; SF 123-12 & 123-12A	Form	Modified	Transfer Order-Surplus Property (continuation sheet)
32369	Transfer Order - Surplus Personal Property and Continuation Sheet; SF 123-12 & 123-12A	Form and Instruction	Modified	Transfer Order-Surplus Personal Property
32369	Transfer Order - Surplus Personal Property and Continuation Sheet; SF 123-12 & 123-12A	Form and Instruction	Modified

ICR Details

OMB Control No: 3090-0014	ICR Reference No: 202504-3090-005
Status: Active	Previous ICR Reference No: 202202-3090-002
Agency/Subagency: GSA	Agency Tracking No:
Title: Transfer Order - Surplus Personal Property and Continuation Sheet; SF 123 & 123A
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 06/16/2025
Retrieve Notice of Action (NOA)	Date Received in OIRA: 04/24/2025
Terms of Clearance:

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	06/30/2028	36 Months From Approved	06/30/2025
Responses	23,364	0	31,202
Time Burden (Hours)	414	0	565
Cost Burden (Dollars)	12,434	0	11,314

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Abstract: The SF 123/123A is required by the Administrator of General Services to carry out her discretionary authority under 40 U.S.C. to transfer Federal surplus personal property for donation. The statutory language is as follows: "40 U.S.C. 549 - Sec. 549. Donation of personal property through state agencies. (b) Authorization. - (1) In general. - The Administrator of General Services, in the Administrator's discretion and under regulations the Administrator may prescribe, may transfer property described in paragraph (2) to a state agency."

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 4743	01/16/2025
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 16877	04/22/2025
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Transfer Order - Surplus Personal Property and Continuation Sheet; SF 123-12 & 123-12A	SF 123, SF 123A	Transfer Order-Surplus Personal Property ,   Transfer Order-Surplus Property (continuation sheet)

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	23,364	31,202	0	-7,838	0	0
Annual Time Burden (Hours)	414	565	0	-151	0	0
Annual Cost Burden (Dollars)	12,434	11,314	0	1,120	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The number of respondents and number of burden hours has decreased over the past three years. The number of SF-123/123-A’s processed in this program is driven by the amount of property made available for donation by Federal agencies and the demand for donations experienced by the SASPs. The amount of surplus property Federal agencies make available for transfer to the States fluctuates from year to year, and the demand for such property by the States for their donation customers also fluctuates from year to year.

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Annual Cost to Federal Government: $35,449

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/24/2025

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