National Directory of New Hires

ICR 202507-0970-004

OMB: 0970-0166

Federal Form Document

Forms and Documents
Document
Name
Status
Form and Instruction
Modified
Form and Instruction
Modified
Form and Instruction
Modified
Form and Instruction
Modified
Form and Instruction
Modified
Supporting Statement A
2025-07-09
ICR Details
0970-0166 202507-0970-004
Received in OIRA 202209-0970-012
HHS/ACF OCSE
National Directory of New Hires
Revision of a currently approved collection   No
Regular 07/10/2025
  Requested Previously Approved
36 Months From Approved 07/31/2025
97,143,540 76,982,045
393,482 311,207
0 0

The National Directory of New Hires (NDNH) is a federally mandated national repository of employment, unemployment insurance, and quarterly wage information submitted by state directories of new hires (SDNH), state workforce agencies (SWA), and federal employers. Collecting NDNH information is necessary to fulfill the federal child support enforcement requirements and to help congressionally authorized state and federal agencies administer certain benefit programs. The U.S. Department of Health and Human Services (HHS), Office of Child Support Enforcement (OCSE) operates the NDNH under 42 U.S.C. § 653(i)(1). The information collection activities pertaining to the NDNH are authorized by: 1) 42 U.S.C. § 653a(b)(2)(A), which requires employers to report all newly hired employees to the SDNH within 20 days after hiring; 2) 42 U.S.C. § 653a(e), which requires states to enter the new hire information into the SDNH within five days of receipt from the employer; 3) 42 U.S.C. § 653a(g)(2)(A), which requires the SDNH to transmit the new hire information to the NDNH within three business days of the data being entered in the SDNH; 4) 26 U.S.C. § 3304(a)(16)(B) and 42 U.S.C. § 503(h)(1)(A), which require state unemployment compensation agencies to report wage and claim information to the NDNH; 5) 42 U.S.C. § 653a(g)(2)(B), which requires the SDNH to report wages and other compensation to the NDNH quarterly; 6) 42 U.S.C. § 653a(b)(1)(C) and 42 U.S.C. § 653a(b)(2)(A), which require federal employers to report all newly hired employees to the NDNH within 20 days after hiring; 7) 42 U.S.C. § 653(n), which requires federal agencies to submit quarterly wages paid to employees during the previous quarter to the NDNH, except for those employees performing intelligence or counterintelligence functions, if the head of the agency determines that such report would endanger the employee or compromise an investigation or intelligence mission; and (8) 42 U.S.C 653a(b)(1)(B), which requires multistate employers to notify the HHS Secretary about the state it designates for submissions. This request is for a revision to the currently approved information collection. Please see A.15 of Supporting Statement A for an explanation about the changes.

US Code: 42 USC 653 Name of Law: Federal Parent Locator Service
   US Code: 26 USC 3304(a)(16)(B) Name of Law: Approval of State laws
   US Code: 42 USC 503(h)(1)(A) Name of Law: Federal Unemployment Tax Act
  
None

Not associated with rulemaking

  90 FR 18982 05/05/2025
90 FR 30233 07/09/2025
Yes

  Total Request Previously Approved Change Due to New Statute Change Due to Agency Discretion Change Due to Adjustment in Estimate Change Due to Potential Violation of the PRA
Annual Number of Responses 97,143,540 76,982,045 0 20,161,495 0 0
Annual Time Burden (Hours) 393,482 311,207 0 82,275 0 0
Annual Cost Burden (Dollars) 0 0 0 0 0 0
Yes
Miscellaneous Actions
No
The estimated new hires manually reported by employers increased since the previous approval while the number of new hires electronically reported decreased; however, total new hires reported by employers increased by approximately 256,698. State workforce agencies submissions increased since the previous approval, but the number of quarterly wage and unemployment insurance responses per respondent did not change. The average annual number of new MSER forms increased since the previous approval. The adjustments to the responses constitute program changes and resulted in a net increase to the total burden. The overall respondent burden changes resulted in an increase to the estimated annual burden hours. The burden costs increased as a result of wage increases. The NDNH record specifications underwent changes to remove the unconventional date format to a standard format. The MSER form underwent formatting changes and minor edits, including removing the address for users to send hard copy forms via the U.S. Postal Service.

$9,500,000
No
    Yes
    No
No
No
No
No
Molly Buck 202 205-4724 [email protected]

  No

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
 
 
 
 
 
 
 
    (i) Why the information is being collected;
    (ii) Use of information;
    (iii) Burden estimate;
    (iv) Nature of response (voluntary, required for a benefit, or mandatory);
    (v) Nature and extent of confidentiality; and
    (vi) Need to display currently valid OMB control number;
 
 
 
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
07/10/2025


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