Family and Youth Services Bureau Discretionary Grant Programs Panelist and Chair Post Review Feedback Form

Family & Youth Services Bureau Grant Review Process Feedback - Chair

PAPERWORK REDUCTION ACT OF 1995 (Pub. L. 104-13) STATEMENT OF PUBLIC BURDEN:
Public reporting burden for this collection of information is estimated to average 10 minutes
per response, including the time for reviewing instructions, gathering and maintaining the
data needed, and reviewing the collection of information. This is a voluntary collection of
information. An agency may not conduct or sponsor, and a person is not required to
respond to, a collection of information subject to the requirements of the Paperwork
Reduction Act of 1995, unless it displays a currently valid OMB control number. The OMB #
is 0970-0401 and the expiration date is 05/31/2027. If you have any comments on this
collection of information, please contact [email protected].
Note: This entire document is one page.
Thank you for taking the time to participate in this survey. Your feedback is invaluable in
helping us assess and improve the grant review process. Our goal is to ensure that the
process remains efficient, transparent, and supportive for all participants involved.
The insights you provide will play a critical role in identifying areas of strength as well as
opportunities for improvement, enabling us to enhance the overall experience for reviewers.
This survey will take approximately 10 minutes to complete, and your responses will remain
private. We appreciate your honest and thoughtful input as we strive to make the grant
review process even better in the future.
Thank you for your participation!
Please use this scale to respond.
1=Strongly Agree
2=Agree
3=Neutral
4=Disagree
5=Strongly Disagree

1. RECRUITMENT
(Availability Survey Communication, Confirmation Survey Communication, Registration and
Certification Instructions, Program Campaign Instructions, Timeframe for response, etc…)
1

2

3

4

5

The recruitment
documents provided
thorough
information
regarding the period
of performance and
the scope of work.
The instructions on
how to register for
the review were
clear.
The online
registration and
certification system
was easy to access.
The online
registration and
certification system
was easy to
navigate.
Please let us know how we could improve the recruitment process or if you think the process should not change.

Family & Youth Services Bureau Grant Review Process Feedback - Chair
WEB-BASED TRAINING AND TOOL

The following questions are about how well the web-based training and tool helped
to prepare you for the review process.

2. Access and Navigation
1

2

3

4

5

I spent a reasonable
amount of time
registering for
training.
The web-based
training was easy to
access.

3. Information Presented during Chair Training and/or Grant Review 101 Training or
New Reviewer Training
1
The web-based
training clearly

2

3

4

5

explained FYSB’s
goals and vision for
the projects funded
by the FOA.
The web-based
training clearly
described the
performance
standards for
projects proposed in
response to the FOA.
The web-based
training clearly
explained the roles
and responsibilities
of the review chair.
At the end of webbased training, I
knew what to do if a
reviewer was nonresponsive.
The web-based
training clearly
explained the
meaning of all
scoring criteria.
The web-based
training clearly
explained how to
assign numeric
scores for all
criteria.
The “helpful
questions to
consider” section
helped prepare me
to fulfill my
responsibilities as
review chair.
The guidelines for
addressing variance
in reviewers’ scores
were clear.
The guidelines for
addressing variance
in reviewers’ scores
were thorough.
The guidelines for
writing evaluative
comments were
clear.
The guidelines for
writing evaluative
comments were
thorough.
The description of
the grant review

process and timeline
was clear.

4. Usefullness

1

2

3

4

5

The web-based
training was useful.
The web-based
training took a
reasonable amount
of time to complete.
Please let us know how we could improve the online training or if you think the training should not change.

Family & Youth Services Bureau Grant Review Process Feedback - Chair

5. COMPREHENSION ASSESSMENT

1

2

3

4

5

The comprehension
assessment was an
accurate indication
of whether I was
prepared to chair a
grant application
review.
It took me a
reasonable amount
of time to complete
the comprehension
assessment.
Please let us know how we could improve the comprehension assessment or if you think the assessment should not
change.

Family & Youth Services Bureau Grant Review Process Feedback - Chair
ARM CHAIR MANUAL

The following questions are about how well the review chair manual helped to
prepare you for the review process.

6. Access and Navigation

1

2

3

4

5

3

4

5

The review chair
manual was easy to
access.
The review chair
manual was easy to
navigate.

7. Information Presented in the Chair Manual

1
The chair manual
clearly explained the
roles and
responsibilities of
reviewers.
The chair manual
clearly explained the
roles and
responsibilities of
the review chair.
The chair manual
clearly explained the
roles and
responsibilities of
Federal staff
involved with a grant
review.
The instructions for
entering grant
review information
were clear and easy
to follow.
Instructions on how
to return evaluations
were clear and easy
to follow.
It was easy to review
my final report.
It was easy to submit
my final report.
Instructions on how
to update
information in my
account were clear
and easy to follow.
Instructions on how
to update
information in my
account were clear
and easy to follow.

2

8. Usefulness

1

2

3

4

5

The manual was a
useful resource.
Please let us know how the reviewer manual could be improved or if you think the process should not change.

Family & Youth Services Bureau Grant Review Process Feedback - Chair

9. OVERALL

1

2

3

4

5

The training
adequately prepared
me to conduct a
grant application
review.
Federal staff
provided me with
clear guidance
whenever I needed
it.

10. In addition to suggestions you may have made in response to previous items, please let us
know how we could improve the training process overall or if you think the process should
not change.