Personal Identity Verification – ATF Form 8620.40

Forms and Documents

Document Name	Status
Form ATF Form 8620.40 Personal Identity Verification – ATF Form 8620.40 Form and Instruction	Modified
All Except OVW - April ICRs Approved.pdf Supplementary Document	2025-07-21
1140-0123 Privacy Act statement 2025.docx Supplementary Document	2025-07-03
Homeland Security Presidential Directive 12.pdf Supplementary Document	2022-05-18
Executive Order 13764.pdf Supplementary Document	2022-05-18
Executive Order 13467.pdf Supplementary Document	2022-05-18
1140-0123 supporting statement part A 2025.docx Supporting Statement A	2025-07-11

IC Document Collections

IC ID	Document Title	Status
253391	Personal Identity Verification – ATF Form 8620.40 Form and Instruction	Modified

ICR Details

OMB Control No: 1140-0123	ICR Reference No: 202507-1140-006
Status: Received in OIRA	Previous ICR Reference No: 202205-1140-001
Agency/Subagency: DOJ/ATF	Agency Tracking No:
Title: Personal Identity Verification – ATF Form 8620.40
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 07/21/2025

	Requested	Previously Approved
Expiration Date	36 Months From Approved	07/31/2025
Responses	1,000	2,000
Time Burden (Hours)	80	167
Cost Burden (Dollars)	0	0

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Abstract: Candidates tentatively selected for positions must meet basic qualification requirements before accessing ATF information, IT systems, and facilities. ATF conducts personnel security and suitability background investigations for this purpose, in accordance with IRTPA, HSPD-12, Trusted Workforce 2.0, and other requirements. A first step in this process is verifying the person's identity, which this form documents.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 19001	05/05/2025
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 30703	07/10/2025
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Personal Identity Verification – ATF Form 8620.40	ATF Form 8620.40	Personal Identity Verification

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,000	2,000	0	0	-1,000	0
Annual Time Burden (Hours)	80	167	0	0	-87	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government:

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 07/21/2025

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