Form 1 GQAC and ISR Dashboard Wireframes

Generic Clearance for Questionnaire Pretesting Research

Enclosure 4 - GQAC and ISR Dashboard Wireframes.pptx

Wireframe Usability Testing of GQ Electronic Instruments

OMB: 0607-0725

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Electronic Group Quarters Advance Contact Instrument Wireframe

Group Quarters Residents Internet Self-response Administrator Dashboard Wireframe

Option 1 - Census Bureau sends email invitations to GQ residents	The GQ administrator…	The Census Bureau…
	Enters names and email addresses for residents in the system.	Sends an email to each resident with a link to the online census questionnaire.
Option 2 - GQ Administrator sends Unique ID to each resident by email	The Census Bureau…	The GQ administrator…
	Provides a list of unique Census IDs (one for each resident) and an example email. Each Census ID is a twelve-digit code that a respondent will enter into the online census questionnaire to complete the census.	Assigns each resident a Census ID and then emails each resident 1) their Census ID, 2) a link to the census questionnaire using the example email template.
Option 3 - GQ Administrator sends GQ-specific questionnaire link to residents by email	The Census Bureau…	The GQ administrator…
	Provides one unique link to the census questionnaire for each GQ. Residents of each GQ will use the same link.	Emails the GQ-specific links to residents of each GQ.
Option 4 - GQ Administrator sends generic link and GQ-specific Census IDs to residents by email	The Census Bureau…	The GQ administrator…
	Sends a generic link to the census questionnaire and a unique Census ID for each GQ. Residents of each GQ will use the same Census ID.	Emails the questionnaire link and the GQ-specific Census IDs to residents of each GQ.
Option 5 – Census Bureau drops off paper letters to be distributed to residents	The Census Bureau…	The GQ administrator…
	Drops off a set of paper invitation letters and paper census forms at a time selected by the administrator. Each letter is pre-printed with the name and address of a specific GQ and a unique ID for each resident.	Distributes the letters and census forms to residents of each GQ.

Enumeration Method Descriptions

•For reference during interview if needed.

eResponse

•GQ Administrator/facility contact uploads their data/files to the Census Bureau portal and template.
•An ideal method especially for larger facilities like prisons and college/university student housing.
•GQs need someone who is IT savvy to create the file for the upload.
•All GQs that chose this method but have not responded by May 1, 2020 will be sent to the field for follow up.

GQ Resident Internet Self-Response (ISR)

•GQ residents are able to complete their own census forms using a secure website.
•The Census Bureau provides URLs for the online census form and login credentials
•GQ administrators are able to share the URLs and login credential with their residents via email.
•Census Bureau staff can also drop off paper letters with the URLs and login credentials that can be physically distributed to GQ residents.
•GQ administrators are able to monitor response progress for individual GQs and send email reminders to residents who have not yet responded.

In-Person Interview

•Enumerators use paper Individual Census Questionnaires to conduct the interview.
•Very time consuming. This method is best for locations with a small number of residents or when you can have multiple enumerators to help conduct interviews at the same time.
•Not ideal for GQs whose residents have varied schedules like college students, may have issues with answering questions or be alarmed by a stranger approaching them.

GQ Resident Internet Self-Response (ISR) Options

Option 1: GQ Administrator provides residents’ names and email addresses to the Census Bureau

•GQ Administrator inputs the names and email addresses of the residents/clients into the system. The system emails the residents reminders to complete the GQ ISR questionnaire.

Option 2: GQ Administrator sends unique ID to each resident

•The system provides a list of unique Census IDS to the GQ administrator and an example email that they can send to their residents. The GQ administrator assigns each resident their unique Census ID outside of the system, and then emails each resident a link to the GQ ISR questionnaire, along with their Census ID and instructions.

Option 3: GQ Administrator sends customized questionnaire link to residents of each GQ

•The system will send the GQ Administrator a customized link to the GQ ISR questionnaire, which will contain a unique identifier for each GQ. The GQ Administrator will email the residents that customized link, along with instructions for completing the GQ ISR questionnaire.

Option 4: GQ Administrator distributes the link and ID

•The Census Bureau sends a generic questionnaire link and one unique Census ID via email for each GQ to the GQ Administrator (or the information can be made available on the GQ Administrator Dashboard). The GQ Administrator will email the residents the link and the same Census ID, along with instructions for completing the GQ ISR questionnaire.

Option 5: GQ ISR Paper Drop-Off

•The Enumerator drops off the appropriate number of GQ ISR invitation letters/flyers and hardcopy Individual Census Questionnaires (ICQs) based on the Census Day Population Count. The invitation letters/flyers would be pre-printed for each GQ that selects this GQ ISR method, so that the specific GQ name and GQ login ID will be printed on it. The GQ Administrator distributes the flyer/ICQ to each resident. The resident has the choice to complete their questionnaire online (GQ ISR) or complete the ICQ.

OPTION 1: GQ Administrator sends Email Addresses to Census

•GQ Administrator enters Census Day Population Count into the GQ ISR dashboard.
•GQ Administrator inputs the names and email addresses of the residents/clients into the Census system.
•The system will assign a Census ID to each resident, and then send each resident a link to the GQ ISR questionnaire, along with their Census ID and instructions.
•The system creates a list (report/dashboard) of Census IDs with no response submitted. The GQ admin will have the option to download this list.
•The system emails the residents reminders to complete the GQ ISR questionnaire.

OPTION 2: GQ Administrator Sends Unique ID to Each Resident

•GQ Administrator enters Census Day Population Count into the GQ ISR dashboard.
•The Census system will provide a list of Census IDS to the GQ admin. Census will also provide the administrator with an example email that they can send to their residents (downloadable from GQ ISR Dashboard).
•The GQ administrator assigns each resident a census-provided Census ID outside of the Census system, and then emails each resident a link to the GQ ISR questionnaire, along with their Census ID and instructions.
•The system creates a list (report/dashboard) of Census IDs with no response submitted and a list of residents who have responded. The GQ admin will have the option to download this list(s), so that they can link it to their offline list of assigned IDs and manually track who has or hasn’t responded.
•The GQ administrator follows up with nonresponding residents.

OPTION 3: GQ Administrator Sends Questionnaire Link to Residents

•GQ Administrator enters Census Day Population count into the GQ ISR dashboard.
•Census will send the GQ Administrator a customized link to the GQ ISR questionnaire, which will have the GQ ISR link embedded in it.
•The GQ Administrator will email the residents that customized link, along with instructions for completing the GQ ISR questionnaire. When each resident responds, the system will generate and assign them a resident Census ID that is linked to the GQ ID.
•The system creates a list (report/dashboard) of Census IDs with the names of residents who have responded. The GQ Administrator will have the option to download this list(s).
•The GQ administrator will have to determine who has not responded and follows up with nonresponding residents.

OPTION 4: GQ Administrator Distributes the Link and ID

•GQ Administrator enters Census Day Population Count into the GQ ISR dashboard.
•The Census Bureau sends the questionnaire link and one Census ID for each GQ via email to the GQ Administrator (or the information can be made available on the GQ Administrator Dashboard).
•The GQ Administrator will email the residents the link and the same Census ID, along with instructions for completing the GQ ISR questionnaire.
•The system creates a list (report/dashboard) of Census IDs with the names of residents who have responded. The GQ Administrator will have the option to download this list(s).
•The GQ administrator will have to determine who has not responded and follows up with nonresponding residents.

OPTION 5: GQ ISR Drop Off Option

•GQ Administrator makes an appointment for the Enumerator to drop off census materials after providing them with the Census Day Population Count.
•The Enumerator drops off the appropriate number of GQ ISR invitation letters/flyers and hardcopy Individual Census Questionnaires (ICQs) based on the Census Day Population Count.
•The invitation letters/flyers would be pre-printed for each GQ that selects this GQ ISR method, so that the specific GQ name and GQ login ID will be printed on it.
•The GQ Administrator distributes the flyer/ICQ to each resident. The resident has the choice to complete their questionnaire online (GQ ISR) or complete the ICQ.
•The Enumerator will pick up the ICQs on an agreed upon date. If a resident responded via the GQ ISR, the Enumerator would download a list of those residents and will know how many ICQs would need to be picked up or completed based on the population count.

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