[NCHS] Division of Vital Statistics Proposal for Access to Restricted-Use Data for the National Center for Health Statistics

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form 0920-25-0036 Data Request Application	Form and Instruction	New	Repair queued
Form 0920-25-0036 DVS Proposal	Form and Instruction	New	Repair queued
nchs-research-review-application-03132026.pdf	Supplementary Document	Uploaded 2026-04-21	Available
Attachment B2 - Public Comments.pdf	Public Comments	Uploaded 2025-12-01	Available
Attachment A - Authorizing Legislation.docx	Supplementary Document	Uploaded 2025-12-01	Repair queued
Attachment A - Authorizing Legislation.docx	Supplementary Document	Uploaded 2025-12-01	Repair queued
SSB DVS Application.docx	Supporting Statement B	Uploaded 2025-12-01	Available
SSB DVS Application.docx	Supporting Statement B	Uploaded 2025-12-01	Repair queued
Supporting Statement A-03 26 2026.docx	Supporting Statement A	Uploaded 2026-04-21	Repair queued
SSA DVS Application.docx	Supporting Statement A	Uploaded 2025-12-01	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
278253	DVS Proposal	Form and Instruction	New	Data Request Application
278253	DVS Proposal	Form and Instruction	New

ICR Details

OMB Control No: 0920-1468	ICR Reference No: 202512-0920-001
Status: Active	Previous ICR Reference No:
Agency/Subagency: HHS/CDC	Agency Tracking No: 0920-25-0036
Title: [NCHS] Division of Vital Statistics Proposal for Access to Restricted-Use Data for the National Center for Health Statistics
Type of Information Collection: Existing collection in use without an OMB Control Number	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 04/21/2026
Retrieve Notice of Action (NOA)	Date Received in OIRA: 12/01/2025
Terms of Clearance: Terms of Clearance As an OMB-recognized statistical agency, NCHS has responsibilities under CIPSEA, including participation in the Standard Application Process (SAP). NCHS’s rationale for not participating in the SAP is that the dataset does not fall under CIPSEA. However, SAP participation extends beyond CIPSEA-covered data and is expected for restricted, non-public datasets held by OMB-recognized statistical agencies and units pursuant to the Evidence Act, unless otherwise prohibited by law. OMB clears this package for one year, subject to the following conditions: 1. NCHS will engage with OMB, the SAP PMO, NCHS OGC, OMB OGC, and any other relevant parties to determine the appropriate pathway for SAP participation or to identify any legal constraints that would preclude participation. 2. NCHS will submit to OMB a timeline and action plan outlining steps toward SAP participation in consultation with the SAP PMO or, if applicable, a documented legal justification for non-participation within 6 months of clearance. 3. NCHS will resubmit the package for OMB review within one year, including an update on progress toward SAP participation or a finalized determination regarding participation.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2027	36 Months From Approved
Responses	600	0	0
Time Burden (Hours)	600	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: NCHS is the Nation’s principal health statistics agency and compiles statistical information to guide actions and policies to improve the health of the U.S. population. The data systems administered by NCHS are a unique public resource for health information, a critical element of public health and health policy. Making these data available to the public upon request is an essential mission of NCHS. Since 1991, the NCHS DVS has sought to make restricted-use NCHS vital statistics data available to authorized researchers in a secure manner that protects the data from unauthorized disclosure. The DVS proposal collects information that is used by NCHS to assess and adjudicate researcher projects to determine whether access to restricted-use vital statistics data should be granted under the conditions established by the jurisdictions.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 25275	06/16/2025
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 52667	11/21/2025
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
DVS Proposal	0920-25-0036	Data Request Application

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	600	0	0	600	0	0
Annual Time Burden (Hours)	600	0	0	600	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is an exsisting collection without an OMB control number This collection is requesting 600 burden hours annually for the duration of approval.

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Annual Cost to Federal Government: $120,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/01/2025

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