DCIA Aging and Compliance Data Requirements for Guaranty Agencies

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Paperwork Burden Statement_1845-0160.docx	Supplementary Document	Uploaded 2025-12-22	Available
Supporting Statement 30D_1845-0160.docx	Supporting Statement A	Uploaded 2026-03-27	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
238095	DCIA Aging and Compliance Data Requirements for Guaranty Agencies - State	Instruction	Removed
238094	DCIA Aging and Compliance Data Requirements for Guaranty Agencies	Instruction	Modified

ICR Details

OMB Control No: 1845-0160	ICR Reference No: 202512-1845-003
Status: Received in OIRA	Previous ICR Reference No: 202210-1845-006
Agency/Subagency: ED/FSA	Agency Tracking No: ED-2025-SCC-1241
Title: DCIA Aging and Compliance Data Requirements for Guaranty Agencies
Type of Information Collection: Reinstatement without change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 04/01/2026

table that charts list comparision

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	275	0
Time Burden (Hours)	726	0
Cost Burden (Dollars)	0	0

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Abstract: The Department of Education (the Department) is requesting OMB approval for a reinstatement without change 1845-0160 DCIA Aging and Compliance Data Requirements for Guaranty Agencies (GAs). The Department is required to report to the U.S. Department of the Treasury (Treasury) the status and condition of its non-tax debt portfolio in accordance with the requirements of the Debt Collection Improvement Act of 1996 (DCIA) and the Digital Accountability and Transparency Act of 2014 (DATA Act). Receivable information is reported to Treasury via the Treasury Report on Receivables and Debt Collection Activities (previously called the TROR). The Department is unable to prepare an accurate and compliant Treasury Report without additional data from its GAs. The continuing guidance requires the GAs to submit to the Department: age debt according to DCIA; report the eligibility of DCIA-aged debt for referral to the Treasury Offset Program (TOP); and report compliance with Form 1099-C reporting. Neither the regulations or the data requirements have changed since the last extension of this ICR in 2023.

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Authorizing Statute(s): US Code: 20 USC 1078 Name of Law: Higher Education Act of 1965, as amended
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 60692	12/24/2025
30-day Notice:	Federal Register Citation:	Citation Date:
	91 FR 16186	04/01/2026
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
DCIA Aging and Compliance Data Requirements for Guaranty Agencies
DCIA Aging and Compliance Data Requirements for Guaranty Agencies - State

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	275	0	0	75	-250	450
Annual Time Burden (Hours)	726	0	0	198	-660	1,188
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a request for a reinstatement with a change to the estimated number of responses and burden hours. The regulations nor the data requirements have changed. However, there are now only 11 Guarantee Agencies; in 2022 there were 18. Because of this the burden has been updated to be 275 responses and 726 burden hours.

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Annual Cost to Federal Government: $16,845

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/01/2026

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