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2023 0575-0189 7 CFR PART 3560 - RURAL RENTAL HOUSING LOAN PROGRAM
Title
Regulation

Form No.
(if any)

(C)

Estimated
no. of
Respondents

Reports Filed
Annually

Total Annual
Responses
(D)x(E)

(D)

(E)

(F)

Estimated
Number of
Man Hours
per
Response
(G)

Estimated
Total
Man Hours
(F)x(G)

Wage
class
$/HR

Cost to the
Public
(H)x(I)

(H)

(I)

(J)

(A)
(B)
REPORTING REQUIREMENT- "NO FORMS"
3560.2(b)
Discrimination complaints
3560.4
Compliance w/other Federal reqrmnts.
3560.8
Exception requests

written
written
written

85
475
95

1
1
1

85
475
95

0.50
1.00
0.50

43
475
48

$7
$45
$16

$298
$21,375
$760

3560.56(a)(2), (c)
(3),
3560.56(h),
NOFA Response
3560.556

written

475

1

475

4.00

1,900

$45

$85,500

3560.56(d)(2),
3560.73(a)

Market feasibility/documentation

written

80

1

80

5.00

400

$27

$10,800

3560.56(f),
3560.615

Notification of other assistance

written

475

1

475

0.25

119

$56

$6,650

3560.072,
3560.571,
3560.621

Construction Requirements

RD Instruction 1924
A

290

1

290

16.67

4,834

$45

$217,544

3560.62,
3560.72(a)(7),
3560.561,3560.61
Written contract for architectural services
1

written

275

1

275

0.50

138

$56

$7,700

3560.62(d)&(e),
3560.105,
3560.561,
Property, liability, fidelity insurance and
3560.611
surety bonding
3560.63(f)(1), 3560 Cost overruns
3560.64
Adequacy of Initial Operating Capital

written
written
written

15,000
275
290

1
1
1

15,000
275
290

0.50
0.50
0.50

7,500
138
145

$45
$45
$27

$337,500
$6,188
$3,915

written

55

1

55

0.50

28

$27

$743

3560.64(b)

List of materials & equipment to be funded
from general operating acct over first 2 yrs

3560.65,
3560.306,
3560.577
3560.69(c),
3560.69(c)(1)

Establish and maintain reserve account
Submit plan for services to congregate
residents

written

55

1

55

0.50

28

$27

$743

written

1

1

1

2.00

2

$45

$90

3560.70(e),
3560.569,
3560.619

General contractor or dealer warranty

written

2

1

2

0.50

1

$45

$45

Evidence of adequate construction financing
3560.71,
arrangements/documentation that interim
3560.72(a)(3)& (6), financing costs or multiple advances have
3560.570
been or will be paid

written

275

1

275

0.50

138

$45

$6,188

3560.71,
3560.570,
3560.571(a),(b),
(c), 3560.620

written

275

1

275

0.50

138

$45

$6,188

Evidence that funds from other sources are
available

3560.62(b),
3560.72(a)(5),
3560.570,
3560.571(a)(b)(c),
Evidence of title to security
3560.620

written

275

1

275

0.25

69

$45

$3,094

3560.72(a)(7),
3560.571(a)(b)(c)
3560.620

written

275

1

275

0.25

69

$56

$3,850

3560.72(a)(8),
Documentation that construction has been or
3560.571 (a)(b)(c), will be in accordance with plans and specs
3560.620
approved by Agency

written

275

1

275

0.25

69

$45

$3,094

3560.71(b),
3560.72(a)(9),
3560.571(a)(b)(c)
3560.620

Evidence that conditions of interim financing
have been met

written

275

1

275

0.25

69

$45

$3,094

3560.72(a)(1),
3560.571(a)(b)(c), Evidence that Agency-approved accounting
3560.620
system is in place

written

275

1

275

0.25

69

$45

$3,094

3560.73,
3560.406(h)(1),
3560.572

written

210

1

210

10.00

2,100

$45

$94,500

3560.102(b),
3560.102(c)(2),
3560.102(h),(i)(1),
3560.103(b),
3560.618,
3560.623,
3560.623(a),
Management plan and certification that
3560.627,
operations are consistent with management
3560.568
plan

written

5,800

1

5,800

10.00

58,000

$27

$1,566,000

3560.102(c)(1), (d)
Revisions to management plan
(1)

written

290

1

290

2.00

580

$27

$15,660

3560.102(e),
3560.102(e)(1)
3560.102(h)
3560.103(c)(3)

Written request for Agency approval of
management entity
Management agreement
Capital needs assessment

written
written
written

280
5,800
4,125

1
1
1

280
5,800
4,125

0.25
2.00
24.00

70
11,600
99,000

$27
$27
$27

$1,890
$313,200
$2,673,000

3560.152(e)(1)
and (e)(1)(ii)
3560.154(a),(b)
3560.154(f)

Authorization for information verification
Tenant application forms
Waiting lists

written
written
written

480,000
97,000
97,000

1
1
1

480,000
97,000
97,000

0.25
0.50
0.25

120,000
48,500
24,250

$7
$7
$27

$840,000
$339,500
$654,750

3560.155(e),
3560.154(h)
Notification tomodifications/Occupancy
ineligible applicants/rejections
3560.156,3560.57
Lease/Lease
5(b)(3)
policies

written
written

48,500
7,750

1
1

48,500
7,750

0.25
1.00

12,125
7,750

$27
$16

$327,375
$124,000

3560.157
3560.159(a)
3560.159(b)
3560.160(c)
3560.160(e)
3560.160(f)(1)
3560.160(f)(3)
3560.160(g)(6),
3560.208(a)

written
written
written
written
written
written
written
written

7,750
48,500
29,000
9,700
48,500
4,300
1,000
100

1
1
1
1
1
1
1
1

7,750
48,500
29,000
9,700
48,500
4,300
1,000
100

1.00
0.25
0.25
0.25
0.25
0.50
0.50
0.25

7,750
12,125
7,250
2,425
12,125
2,150
500
25

$16
$16
$16
$16
$16
$7
$16
$16

$124,000
$194,000
$116,000
$38,800
$194,000
$15,050
$8,000
$400

Architect's statement certifying substantial
completion

Subsequent loan requirements

Occupancy rules
Notice of lease violation
Occupancy termination notice
Tenant protection and grievance procedures
Notification to tenant of adverse action
Grievance or response to adverse action
Summary & submission of problem
Escrow for tenant payments

3560.205,
3560.202(e)
3560.303(d)(3),
3560.628,
3560.575
3560.152(d)
3560.306,
3560.578

Certification that funds from other sources to
reduce rents will not be paid from agency
funds

written

45

1

45

0.25

11

$45

$506

Request for Rent Changes
Request to Rent Ineligible
Maintain Reserve Accounts
Request for Approval- advancement of owner
funds

written
written
written

7,700
300
15,500

1
1
1

7,700
300
15,500

1.00
0.50
1.00

7,700
150
15,500

$16
$27
$27

$123,200
$4,050
$418,500

written

95

1

95

0.50

48

$45

$2,138

Reports

written

230

1

230

3.50

805

$27

$21,735

Security deposits
Summary of tenant comments
Annual adjustment for Section 8 units
Eviction of tenants who do not recertify

written
written
written
written

485,000
195
45
40

1
1
1
1

485,000
195
45
40

0.25
0.50
2.00
1.00

121,250
98
90
40

$16
$16
$45
$27

$1,940,000
$1,560
$4,050
$1,080

3560.257(a)(2)

Documentation that there are no very lowincome households, or that occupancy by
low-income households is limited

written

50

1

50

0.25

13

$16

$200

3560.260(c)&(d)
3560.57(b)
3560.302(a),
3560.577
3560.302(d)(1),
3560.577

Rental subsidies from non-Agency sources
MOU
Accounting
and bookkeeping
procedures/financial records
CPA certification of separate accountability

written
written
written
written

45
45
100
95

1
1
1
1

45
45
100
95

0.50
2.00
100.00
0.25

23
90
10,000
24

$45
$45
$16
$56

$1,013
$4,050
$160,000
$1,330

3560.304(c)(2),
3560.577
3560.306(g)(2)

Withdrawal of initial 2 percent
Securities

written
written

95
95

1
1

95
95

1.00
1.00

95
95

$45
$45

$4,275
$4,275

3560.306(h)

Inform Agency of planned uses of reserve
accounts

written

18,950

1

18,950

0.25

4,738

$45

$213,188

3560.306(h)
3560.308(a)(1),
3560.308(a)(2)
3560.308(c),(e),
3560.577

Documentation of expenses paid by
withdrawal from reserve account
Self-certification of financial condition
Audit & Engagement requirements

written
written
written

480
12,500
5,700

1
1
1

480
12,500
5,700

1.00
1.00
1.00

480
12,500
5,700

$27
$45
$45

$12,960
$562,500
$256,500

3560.354

Response to Agency notification of
deficiencies or violations

written

1,500

2

3,000

1.00

3,000

$27

$81,000

3560.404,
3560.578

Request for payoff

written

95

1

95

0.25

24

$45

$1,069

3560.405(b),
3560.405(c),
3560.406(c),
3560.578

Documentaion of organizational
structure/Changes in Ownership
Entity/Agency approval for ownership
changes or sales

written

95

1

95

2.50

238

$45

$10,688

3560.406(d)(6)

Borrower/transferee to disclose all term,
conditions of transfer/sale

written

95

1

95

0.50

48

$45

$2,138

3560.406(d)(7),(i)
3560.406(d)(11)
3560.406(d)(12)

Signed agreement listing all known repairs
Financial reports for transferee/buyer
No liens, judgments

written
written
written

95
95
95

1
1
1

95
95
95

1.00
0.25
0.25

95
24
24

$45
$45
$45

$4,275
$1,069
$1,069

3560.406(f)

Certification that equity payments to borrower
will not be paid from project funds (identify
sources)

written

290

1

290

0.25

73

$45

$3,263

3560.407(b)(5),
3560.578

Report proceeds from sale/disposition of
property secured by agency loan

written

25

1

25

0.25

6

$45

$281

3560.408,
3560.578

Lease of security property

written

10

1

10

8.00

80

$45

$3,600

3560.309
3560.307
3560.204,
3560.629
3560.205(d)(3)
3560.207
3560.208(b)

3560.409(b),
3560.578

Junior creditor agreement

written

95

1

95

2.00

190

$45

$8,550

3560.409(d)(1),
3560.578

Prior agency approval for lien

written

95

1

95

1.50

143

$45

$6,413

3560.409(d)(2)

Filing of financing statement, loan document
or contract and security agreement

written

190

1

190

1.00

190

$45

$8,550

3560.453,
3560.578

Workout agreements/revised agreements

written

190

1

190

2.00

380

$45

$17,100

3560.210,
3560.454(d)(1),
3560.578)
3560.454(e)

Special Servicing Rent Change
Termination of management agreement

written
written

25
50

1
1

25
50

1.50
2.00

38
100

$27
$45

$1,013
$4,500

3560.456(d)(2),
3560.578

Bill of sale itemizing chattel property

written

1

1

1

0.25

0.25

$45

$11

3560.457,
3560.578

Debt settlement

written

95

1

95

18.00

1,710

$45

$76,950

3560.458(c),
3560.578
3560.459

Letters of credit for additional security
Special borrower circumstances

written
written

45
100

1
1

45
100

4.00
1.00

180
100

$45
$27

$8,100
$2,700

3560.606(b)

Certification that farm workers are involved in
applicant's agricultural operations

written

4

1

4

0.25

1

$27

$27

3560.606(c)
3560.610(d),(e)

Certification that operations will be conducted
in a nonprofit manner
Additional security for loans

written
written

4
4

1
1

4
4

0.25
2.00

1
8

$27
$45

$27
$360

3560.63
3560.653
3560.654

Farm Labor Housing submission of financial
information
Prepayment requests
Posting prepayment notices

written
written
written

225
300
300

1
1
1

225
300
300

0.50
3.00
2.00

113
900
600

$27
$45
$45

$3,038
$40,500
$27,000

3560.159(c),
3560.660(d)

Tenants may request LOPE

written

1,500

1

1,500

0.25

375

$7

$2,625

3560.656(g)

Borrower must accept or reject incentive offer

written

325

1

325

1.00

325

$45

$14,625

3560.657(d)(1),
3560.659(b)

Borrower may offer to sell to nonprofit

written

50

1

50

2.00

100

$45

$4,500

3560.659(b)(1),
(2),(3)
3560.659(e)(2)

Provide interested entities with information
regarding project and provide additional
materials requested by interested parties
Agency approval for subsequent transfer

written
written

50
50

1
1

50
50

1.00
2.00

50
100

$45
$45

$2,250
$4,500

3560.663(c)

Document compliance with restrictive use
provisions

written

50

1

50

1.00

50

$27

$1,350

3560.703(b),
3560.704(a),
3560.708(c),
3560.709(b)

Notification of unauthorized assistance

written

430

1

430

0.50

215

$27

$5,805

3560.707(b)

Corrective actions by tenants or borrowers

written

430

1

430

2.00

860

$27

$23,220

3560.701(b)(4),
3560.705(c)
3560.705

Submit proposed tenant repayment
arrangements
Recapture of unauthorized assistance

written
written

430
430

1
1

430
430

0.25
0.50

108
215

$27
$27

$2,903
$5,805

3560.659(a),
3560.752,753, 754 Appraisal reports (prepayment only)
3560.003
Environmental Report

written
written

50
290

1
1

Subtotals

50
290

18.00
6.00

1,472,466

900
1,740

$45
$45

637,488

$40,500
$78,300
$12,605,353

REPORTING REQUIRMENTS-FORMS CLEARED UNDER THIS DOCKET
3560.409

Subordination Agreement

3560-74

95

1

95

2.00

190

$45.00

$8,550

3560.72(a)(2),
3560.73,
3560.404,
3560.406,
3560.571,
3560.621,
3560.653( e),
3560.656,
3560.658,
3560.660
3560.306

Restrictive-Use Covenant - Transferees
Assuming Agency Loans
Deposit Agreement

3560-73
3560-76

500
290

1
1

500
290

0.25
0.08

125
23

$45.00
$45.00

$5,625
$1,044

3560.55, 3560.61,
Legal Opinion
3560.62

3560-72

275

1

275

0.50

138

$56.00

$7,700

3560.455

Mortgage and Loan Agreement Modification
Agreement

3560-75

400

1

400

0.50

200

$36.00

$7,200

3560.66
3560.61(a)(2)
3560.056
3560.302(g)

Intercreditor Agreement
Assignment of Rents
Option to purchase Real Estate Property
Labor Housing (On Farm) Budget

3560-70
3560-71
440-34
3560-07A

290
290
275
550

1
1
1
1

290
290
275
550

0.17
0.08
0.50
1.00

48
24
138
550

$45.00
$45.00
$45
$27

$2,179
$1,083
$6,188
$14,850

3560.6(b),
3560.152(e)

Tenant certification and annual recertification

3560-8

480,000

1

480,000

0.50

240,000

$16

$3,840,000

3560.6(b),
3560.152(e)

Tenant certification and annual recertification

3560-8(a)

5,000

1

5,000

0.50

2,500

$16

$40,000

3560.067(b)
3560.306 (g)

Interest Credit and rental assistance
agreement
Request for Use of Reserve Funds

3560-09
3560-12

290
950

1
1

290
950

0.25
0.50

73
475

$27
$45

$1,450
$17,500

3560-102(j)
3560.406
3560.455(c)
3560.574

Owner and management Agent Certification
Transfer of Real Estate Security
Offer to Convey Security
Operating Assistance Agreement

3560-13
3560-20
3560-22
3560-27A

5,800
285
25
20

1
1
1
1

5,800
285
25
20

0.50
1.00
0.50
0.25

2,900
285
13
5

$27
$45
$27
$27

$60,000
$5,250
$250
$100

3560.102(g),
3560.659(e)(4)

Identity of Interest Disclosure

3560-30

3,100

1

3,100

0.50

1,550

$45

$69,750

3560.102(g),
3560.659(e)(4)

Identity of Interest Qualification

3560-31

3,100

1

3,100

0.50

1,550

$45

$69,750

3560.56(a)(3),
3560.255(a),
3560.255(a)(2)

Request for Rental Assistance

3560-25

300

1

300

0.25

75

$27

$2,025

3560.410,
3560.578

Consolidations

3560-33A, 34A, 35A

50

1

50

0.25

13

$45

$563

3560.56(l)

Apploication for Cooperative Housing
Assistance

3560-38

1

1

1

1.00

1

$45

$45

3560.570 (a),
3560.621

LH Resolutions and Loan/Grant Agreements

3560-39,40, 41, 42,
43

50

1

50

0.25

13

$45

$563

3560.553(b)&( c)

TA Grant Agreement

3560-44

4

1

4

0.50

2

$56

$112

3560.063

MFH Obligation Fund Analysis (Page 2)

3560-51

275

1

275

0.25

69

$45

$3,094

3560.457,
3560.578

Debt Settlement

3560-57

100

1

100

1.00

100

$45

$4,500

3560.256(a)

Notice of Payment Due Report

3560-29

15,500

12

186,000

0.25

46,500

$27

$1,255,500

Rental Assistance Agreement
Multiple Family Housing Project
Budget/Housing Utility Allowance (proposed,
annual)

3560-27

580

1

580

0.33

191

$27

$5,168

3560-7

15,500

2

31,000

3.00

93,000

$27

$2,511,000

Multiple Family Housing Project Budget
(monthly/quarterly)

3560-7

880

4

3,520

2.00

7,040

$27

$190,080

3560.308(a)(1)

Balance sheets, engagement report

3560-10

15,300

1

15,300

2.00

30,600

$27

$826,200

3560.409(a)

Written consent for subordinations and junior
liens

3560-1

100

1

100

0.50

50

$45

$2,250

3560.409

Replacement Reserve Intercreditor
Agreement

3560-XX

24

1

24

0.17

4

$45

$180

3560.258,
3560.202(c)(1)&
3560.260(d)
(2);3560.202(d),
3560.205(a),
3560.303,
3560.307(b),
3560.308,
3560.630

Subtotal:

738,839

428,443

$8,959,748

RECORDKEEPING REQUIREMENTS
3560.154(e)
3560.705(d)

Retain copies
of correspondence and a
tenant applications
record of conversations regarding
unauthorized assistance received by tenant

3560.104(b)(4) (iii) Marketing records

written

24,200

1

24,200

0.25

6,050

$16

$96,800

written

430

1

430

0.50

215

$16

$3,440

written

100

1

100

0.50

50

$16

$800

Subtotal:
ESTIMATED TOTAL FOR THIS
COLLECTION

589,500

24,730

6,315

101,040

2,236,035

1,072,246

$21,666,140

FORMS CLEARED WITH OTHER OMB NUMBERS
3560.56(d)(4),
3560.104(b)(1)(2)
3560.626
3560.56(d)(4),
3560.104(b)(1)(2)
3560.626

Affirmative Fair Housing Marketing Plan
Previous Participation Certification

3560.60, 3560.559 Estimate of Funds Needed

HUD 935.2A (25290013)
HUD 2530 (25020118)
RD 440-11

12,500
2,000
290

1

290

1.00

290

$45

$13,050

3560.60, 3560.559 Development Plan

RD 1924-1
(0575-0015, and
0570-0021)

290

1

290

0.25

73

$45

$3,263

3560.60, 3560.559 Description of Materials

RD 1924-2

290

1

290

0.25

73

$45

$3,263

3560.60, 3560.559 Service Building Specifications

RD 1924-3

290

1

290

0.25

73

$45

$3,263

3560.60, 3560.559 Invitation For Bid

RD 1924-5

290

1

290

0.25

73

$45

$3,263

3560.60, 3560.559 Construction Contract

RD 1924-6

290

1

290

0.25

73

$45

$3,263

3560.60, 3560.559 Contract Change Order

RD 1924-7

290

1

290

0.25

73

$45

$3,263

3560.60, 3560.559 Certification of Contractor's Release
3560.60, 3560.559 Release by Claimants

RD 1924-9
RD 1924-10

290
290

1
1

290
290

0.25
0.50

73
145

$45
$45

$3,263
$6,525

3560.60, 3560.559 Statement of Labor Performed

RD 1924-11

290

1

290

0.50

145

$45

$6,525

3560.60, 3560.559 Inspection Report
3560.72(b)
Estimate and Certificate of Actual Cost

RD 1924-12
RD 1924-13

290
290

1
1

290
290

0.25
2.00

73
580

$45
$45

$3,263
$26,100

3560.60, 3560.559 Partial Payment Estimate

RD 1924-18

824

1

824

0.50

412

$45

$18,540

3560.60, 3560.559 Builder's Warranty

RD 1924-19

290

1

290

0.25

73

$45

$3,263

3560.60, 3560.559 Plan Certification

RD 1924-25

290

1

290

0.17

48

$45

$2,179

3560.72

Affidavit Regarding Work of Improvement

RD 1927-5

290

1

290

0.17

48

$45

$2,179

3560.72
3560.72

Agreement With Prior Lienholder
Preliminary Title Opinion

RD 1927-8
RD 1927-9

70
290

1
1

70
290

0.08
1.50

6
435

$45
$45

$252
$19,575

3560.72

Final Title Opinion

RD 1927-10

290

1

290

0.33

96

$45

$4,307

3560.72

Loan Closing Instructions and Loan Closing
Statement

RD 1927-15

290

1

290

0.33

96

$45

$4,307

3560.72

Certification of Attorney

RD 1927-19

140

1

140

0.17

23

$45

$1,052

3560.72
3560.2, 3560.352
(b)(4)

Certification of Title Insurance Company

RD 1927-20

240

1

240

0.17

40

$45

$1,804

Equal Opportunity Agreement

RD 400-1

290

1

290

0.17

48

$45

$2,179

3560.2

Assurance Agreement

RD 400-4

290

1

290

0.25

73

$45

$3,263

Compliance Review
Application for Federal Assistance (Burden
hours are captured in separate RCF)

RD 400-8

4,750

1

4,750

8.00

38,000

$45

$1,710,000

SF424

900

1

900

1.00

900

$45

$40,500

Position Fidelity Schedule Bond

RD 440-24

950

1

950

0.50

475

$45

$21,375

275

1

275

0.17

46

$45

$2,067

3560.56(c)(3),
3560.2
3560.56(h),
3560.62
(d), (e),
3560.504(b),
3560.105,
3560.556,
3560.561,
3560.611
3560.72

4040-0004

Request for Title Opinion and Legal Services GL 1927-B-1

Total:

28,151

13,949

42,566

$1,915,146