FEMA GO Pass-through Application and Subapplication Guide

Status: Original and derived artifacts are available for this document.

Download: pdf

FEMA Form:FF-206-FY-26-104
OMB Control: 1660-0072
Expiration:XX/XX/XX

FEMA GO Pass-through Application
and Subapplication Guide
This guide provides instructions for FEMA GO grant applicants to
log-in, complete a pass-through application, complete a passthrough subapplication, submit a pass-through subapplication to
FEMA, and delete a subapplication.

July 2025

Prepared by: GPD Communications, Culture, Analytics, & Training Branch (CCAT)

FEMA Form:FF-206-FY-26-104

FEMA GO Pass-through Application and Subapplication Guide

Table of Contents
Training Roles and Log-in ......................................................................................................................3
Complete a Pass-through Application ..................................................................................................6
Complete a Pass-through Subapplication ......................................................................................... 14
Submit a Pass-through Subpplication ............................................................................................... 32
Delete a Subapplication ..................................................................................................................... 41
FEMA GO Help Desk ........................................................................................................................... 43

Objectives
By the end of this training, you will be able to:


Log-in to FEMA GO;



Complete a pass-through application;



Complete a pass-through subapplication;



Submit a completed pass-through subapplication to FEMA; and



Delete a subapplication.

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FEMA GO Pass-through Application and Subapplication Guide

Training Roles and Log-in

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Training Roles
This training is for the following roles:

Role

User

Authorized Organization Representative

AOR

Subrecipient Authorized Representative

SAR

Programmatic Member

PM

Subrecipient Member

SM

Organization Member

OM

Grant Writer

GW

Financial Member

FM

Helpful Tip:
The available screens you see in FEMA GO
are based on your role and may differ from
the screens displayed in this guide.

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Grant Applicant/Recipient Log-in
Step 1:
Go to go.fema.gov.

Step 2:
Select Sign in with LOGIN.GOV. Once you are logged in via Login.gov, you will be redirected back to the
FEMA GO webpage.

Helpful Tip:
If you have not yet created an account
with Login.gov, please follow the steps
in the FEMA GO Startup Guide.

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Complete a Pass-through
Application
Start an Application
My Application Landing Page
SAM.gov Profile
Subapplications and Budget Summary
Assurances and Certifications
AOR Contact Information
Signature Confirmation

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Start an Application
Step 1:
Scroll through the list of grants under the Apply for a new grant section and locate the grant application
you would like to start; then select Start application. This will open a new window.

Step 2:
In the new window, select your organization from the dropdown menu and select Start your application
to begin.

Helpful Tip:
An AOR must submit an application before
subapplications can be submitted.

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My Application Landing Page
Once you select Start your application, you will be directed to the My Application landing page.

Left Navigation:


On this page, the left navigation panel includes the headings for each section required to
complete your application.
o These sections may vary slightly depending on your program.

Main Body:


When you select a section heading, the main body will display the content to review
and complete.

Helpful Tip:
If you need to navigate away from this page
or wish to return to complete the application
later, select the star option to Save for later.

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SAM.gov Profile


To review your SAM.gov profile, select the SAM.gov profile link in the left navigation.



Review the content in the main body for accuracy.

Helpful Tip:
If there are errors in your SAM.gov profile, correct the errors in
SAM.gov and allow time for a system sync after SAM.gov has
processed the change before checking again for accuracy.

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Subapplications and Budget Summary


Select the Subapplications link in the left navigation.



In the main body, review information regarding the links: Subapplications submitted to FEMA,
Subapplications submitted to me, and Draft subapplications.



If you know the Subapplication Grant ID, you can search using the search bar in the main body.



Review the Recipient target information.

Helpful Tips:
Once an application has been submitted to FEMA, you can return to
this section to start a new subapplication by selecting the Start a
subapplication link.
Displayed below the Recipient target information in the main body
will be the Budget summary. The budget summary will only display
once subapplications have been submitted to FEMA.

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Assurances and Certifications


Select the Assurances and Certifications link in the left navigation.



Select the box if submitting a SF-LLL is not required.



If an SF-LLL is required, you MUST complete the dropdown questions and provide the required
information in this section.

Helpful Tip:
An AOR must sign the grant Assurances and certifications before
a pass-through subapplication can be submitted to FEMA.

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AOR Contact Information


In this section you must confirm or update your contact information. Select the Contact information
link in the left navigation.



Review the contact information in the main body.



If updates are needed, select the Edit your contact info link.



Select the checkbox at the bottom of this section to confirm the information is accurate.

Helpful Tip:
A secondary phone number MUST be
added to this section.

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Signature Confirmation (AOR Only)


As an AOR, you must review each certification statement.



Select the checkbox next to the statement to provide your signature. Then select Submit to submit
the application.



Once the application is successfully submitted, you will be redirected back to the Assurances and
certifications page. A blue banner will appear at the top of the main body to confirm that the
application has been signed.



After selecting submit, a green banner will be visible on the My application landing page stating
that subapplications can now be submitted to FEMA.

Helpful Tip:
After completing this section, suborganizations can
complete and submit their pass-through
subapplications for review and submission.

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Complete a Pass-through
Subapplication
(AOR/SAR and SM Roles)
Start a Subapplication
Subapplication Information
Contact Information
Community
Mitigation Plan
Scope of Work
Schedule
Location
Budget
Cost-effectiveness
EHP Review Information
Evaluation
Comments and Attachments
Assurances and Certifications
Review and Submit
Sign and Submit

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Start a Subapplication
Step 1:
To start a new subapplication, scroll through your list of grants under the Apply for a new grant section.
Locate the subapplication you want to start and select Start subapplication. A new window will open.

Step 2:
In the new window, do the following:


Select the organization you are applying for from the dropdown menu.



Select the organization you are applying to from the dropdown menu.



Create a new subapplication title.



Select a Subapplication type from the dropdown menu.



Select the Start your subapplication button to begin.

Helpful Tip:
The Subapplication type is important because the type you select affects the
questions and sections you must complete in the subapplication. You cannot
change the subapplication type after you have selected Start your subapplication.

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Subapplicant Information


Select Type of submission from the dropdown menu.



Select Subapplicant type from the dropdown menu.



Answer all questions in this section.



Once all questions have been answered, select Continue to move to the next section.

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Contact Information


Add a Subrecipient Authorized Representative (SAR).



Select the Add a Point of Contact button. A new window will open.



In the new window, select or add an individual and enter their information, including their
mailing address.



Select Continue to move to the next section.

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Community


In this section, you will identify communities that will benefit from this activity. Select Find
communities. This will open a new window.



In the new window, select Search and an automated list of communities should appear. From this
list, select the applicable communities.



Attach any applicable documents.



Select Continue to move to the next section.

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Mitigation Plan


Answer the required Yes or No question.
o If you answer Yes, select Enter plan details. This will open a new window.
o In the new window, enter the required plan information.



You may provide optional comments in the text entry field.



Attach any applicable support documents.



Select Continue to move on to the next section.

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Scope of Work


Review the prepopulated Subapplication title.



Select a required option from the dropdown menu.



Select a Primary activity type, a Primary sub-activity type, and any additional activity types.



Complete the remaining required text fields in the main body.



Attach any applicable support documents.



Select Continue to move on to the next section.

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Schedule


This section involves specifying a work schedule for any activities.



Select Add a task for each activity. In the new window that opens, enter a task name, task
description, start month as a number, and the duration of the task in months. You can enter
multiple tasks, but there must be at least one.



Add overall estimated duration for your proposed activities, expressed in months.



Add proposed project start and end dates in the form of a two-digit month, two-digit day, and
four-digit year.



Select Continue to move on to the next section.

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Location


Provide a detailed description in each of the text fields: Project location, Latitude, and Longitude.



Attach any applicable support documents.



Select Yes or No for the required Project site inventory question.
o If Yes is selected, answer the additional required question.



Select Continue to move on to the next section.

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Budget


The information you add to the budget section needs to directly link to your scope of work and
work schedule.



Select Add cost type. An additional window will open where you can select a cost type.



Once a cost type is added, an additional blue section will appear in the main body where you must
select Add an item. A new window will open, and you can fill in fields pertaining to the cost item.
You must add at least one item greater than $0 for your cost estimate.



Review the Cost estimate section for accuracy and adjust as needed.

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Budget, Continued


After reviewing the Cost estimates, continue to the Cost share section. Begin by entering an
optional Program income amount.



Review the Proposed federal/non-federal share.
o Enter and adjust your Federal and Non-Federal Dollar amounts, as needed.



Select the Add funding source button. A new window will open.
o Complete the required fields, then select the blue Add a funding source button.



Provide optional comments in the comment text field.



Attach any applicable documents.



Select Continue to move on to the next section.

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Cost-effectiveness


Select the applicable cost-effectiveness determinations and complete the required questions
based on your selections. You must select at least one option but there is no limit to how many
you can select.
o If Not applicable is selected, then you must provide a justification in the text field.



Complete the remaining required questions.



Enter any optional comments and attach any applicable documents.



Select Continue to move on to the next section.

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Environmental/Historic Preservation (EHP)
Review Information


In the main body of this section, select Yes, No, or Not known for each required question and
provide written responses as requested.



Depending upon the answers that are selected in this section, additional questions may populate
that require a response as well.



Select Continue to move on to the next section.

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Evaluation


Select Yes or No for each required question and provide written responses as requested.



Depending upon the answers that are selected in this section, additional questions may populate
that will require a response as well.



Enter any optional comments and attach any applicable documents.



Select Continue to move on to the next section.

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Comments & Attachments


Review all attachments and comments for accuracy.



Enter any additional comments, as needed.



Select Continue to move on to the next section.

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Assurances and Certifications


Select the checkbox if submitting an SF-LLL is not required. If you have selected the box, you can
select Continue and move to the next section.



If an SF-LLL is required, you MUST answer the required questions.



Select Continue to move on to the next section.

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Review and Submit


Errors in the subapplication are shown here with red exclamation marks and must be fixed before
you can submit the subapplication for signature.



Once all errors are resolved and the subapplication is complete, select the blue Submit for
signature button to send the application to the SAR or AOR for a review and signature.

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Sign and Submit (SAR or AOR)


The SAR or AOR must sign and submit the application before it goes to the AOR for a review.
After you select Submit for signature in the review section, a new section will appear in the
left navigation and main body.



As an SAR or AOR, you will need to select the checkbox next to the statement to provide your
signature.



Select Submit to submit the subapplication or select Return to edit subapplication if edits
are needed.



Once the application is successfully submitted, you will be redirected back to the Subapplicant
information page.
o The status on the Subapplication landing page should state Submitted to recipient in the
upper righthand corner.



Review the green banner on the My Application landing page.

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Submit a Pass-through
Subapplication
(AOR Role)
Navigate to the Subapplication
Review Instructions
Supporting Documents
Subrecipient Management Costs
Subapplication Submission
Errors and Recommendation
Submit to FEMA
Subapplication Submitted to FEMA View

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Navigate to the Subapplication
Step 1:
Select Manage my suborganization grants under the Grants dropdown on the top blue banner of the
welcome screen.

Step 2:
Locate the Subgrant, and under the I want to… dropdown, select the Review subapplication link.

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Review Instructions


Open the review panel on the right side of your screen. Then select Review instructions to open the
dropdown section.



In the dropdown of the review panel, review the instructions before proceeding.

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Supporting Documents


Select Supporting documents in the review panel to open the dropdown section.



Select the choose files link to upload any supporting documents.

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Subapplication Submission


Select Subapplication submission in the review panel to open the dropdown section.



Select the Subapplication submission link in the dropdown section to change the main body to
display the funding opportunity information for the subapplication.



Review the Funding opportunity dropdown in the main body.

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Subrecipient Management Costs


Select Subrecipient management costs in the review panel to open the dropdown section.



Select the Subrecipient management costs link in the dropdown section to change the main body
to display any subawards associated with the grant.



Review the information to ensure that the total subrecipient management costs being requested
do not exceed the remaining allowed amount.

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Errors and Recommendation


Select the Errors dropdown in the review panel and fix any errors as needed.



Once all errors are resolved, select Recommendation in the review panel to open the dropdown
section. Then select an overall recommendation and enter a required Status justification.



Select the checkbox to send an email notification to the subrecipient (optional).



Select Submit to approve the subapplication.



Two green banners will appear; one stating that the subapplication was approved, and the other
stating that subapplications can now be submitted to FEMA.

Helpful Tip:
Now that the subapplication has been approved, the
final step is to submit a subapplication to FEMA.

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Submit to FEMA


Scroll down in the main body to the Subapplications section.



Select the Subapplications submitted to me link.



Locate the subapplication from the list in the main body and using the Actions dropdown, select
Submit to FEMA. This will direct you to a new page.



On the new page, open the review panel on the right side of the screen and complete the: Review
instructions, Supporting documents, Subapplication submission, and Errors sections.



After successfully completing those sections, select an overall recommendation for the
subapplication and enter a required Status justification.



Select Submit.



A green banner will appear stating that you submitted the subapplication.

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Subapplication Submitted to FEMA View


Now that the subapplication has been submitted to FEMA, there will be a new view when you scroll
down to the Subapplications section.



Select Subapplications submitted to FEMA. A pie chart and funding information will be available.



Review the information for accuracy.

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Delete a Subapplication

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Delete a Subapplication


Navigate to the Subapplications section and select Draft subapplications.



Under the Actions dropdown, select Delete subapplication. This option is only available if the
Status is Pending Submission. A new window will open.



In the new window, review the statement and select the Delete button to confirm.

Helpful Tip:
The action of deleting a
subapplication CANNOT be undone.

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FEMA GO Help Desk Information
Please send any questions to:
[email protected]
877-585-3242
Hours: Monday -Friday, 9 a.m. – 6 p.m. ET

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