Template for Quarterly Progress Reports (QPR)

Status: Original and derived artifacts are available for this document.

Download: xlsx | pdf | html

DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
OMB Control Number XXXX-XXX

Recipient Information
A1
A2
A3
A4
A5
A6

Recipient Organization Name
FEMA Program
State
Region
Unique Entity Identifier (UEI)
Employer Identification Number (EIN)
Disaster Information (if applicable)

A7
A8
A9
A10

New FSA?
Disaster Number
Applicant ID
Category
Award and Reporting Information

Federal Award or Other Identifying Number
A11 Assigned by the Federal Awarding agency
Federal Award Period of Performance (POP) Start
A12 Date
A13
A14
A15
A16
A17
A18
A19

Federal Award Period of Performance (POP) End
Date (if applicable)
Reporting Period Start Date
Reporting Period End Date
Is this the Final Report?
Reporting Frequency
Date Report Submitted
Other Attachments

Certifying Representation and Points of Contac

A20 Name of Authorized Certifying Representative
A21 Title of Authorized Certifying Representative
Signature of Authorized Certifiying
A22 Representative
A23 Name of Point of Contact
A24 Title of Point of Contact
Telephone Number of Point of Contact (XXX-XXXA25 XXXX)
A26 Email of Point of Contact

T OF HOMELAND SECURITY
GENCY MANAGEMENT AGENCY
ntrol Number XXXX-XXX

pient Information
Provided from application or populated from NEMIS
Provided from application or populated from NEMIS
Provided from application or populated from NEMIS
Provided from application or populated from NEMIS
Provided from application or populated from NEMIS
Provided from application or populated from NEMIS

formation (if applicable)
Manual entry based on declaration date
Populated from NEMIS
Populated from NEMIS
Populated from NEMIS
Reporting Information
Provided from application or populated from NEMIS
Provided from application
Provided from application
Populated by FEMA Program
Populated by FEMA Program
Populated by FEMA Program
Populated by FEMA Program
Populated by recipient
Populated by recipient

entation and Points of Contact

Populated by recipient
Populated by recipient
Populated by recipient
Populated by recipient
Populated by recipient
Populated by recipient
Populated by recipient

Source
PPR
QPR
Both

(B1) Program Indicator
Number

(B2) Program
Objective/Goal

(B3) Program Indicator

Populated by FEMA Program Populated by FEMA Program Populated by FEMA Program

(B4) Program Indicator
Description
Populated by FEMA Program

Source
PPR
QPR
Both

(C1) Program
Indicator Number

Original Source
Provided from application or
populated from NEMIS

PPR
QPR
Both

(C2) Project Identifier

Provided from application or
populated from NEMIS

(C3) Project Title

Populated by recipient

(C4) Sub-Recipient
Name/Sub-Applicant
ID (if applicable)
Provided from application or
populated from NEMIS

(C5) Project
Description

Provided from
application or
populated from
NEMIS

(C6) Project Indicator

(C7) Project Baseline

Provided from application or
populated from NEMIS

Provided from application or
populated from NEMIS

(C8) Reporting Period 1
Project Target

Provided from application or
populated from NEMIS

(C9) Reporting Period 1
Project Actual to Date

Populated by recipient

(C10) Reporting Period 2
Project Target

Provided from application or
populated from NEMIS

(C11) Reporting Period 2
Project Actual to Date

Populated by recipient

(C12) Quarter
(C13) Latest Version
Number (if
Number (if applicable)
applicable)
Manual Entry

Provided from application or
populated from NEMIS

Source
PPR
QPR
Both

(D1) Project Identifier
Populated by FEMA Program

(D2) Project Indicator
Populated by FEMA Program

(D3) Projected Completion Date
Populated by recpient

(D4) Accomplishments
Populated by recpient

(D5) Impact
Populated by recpient

(D6) Percent Complete
Populated by recpient

(D7) Potential Risks
Populated by recpient

(D8) Significant Events
Populated by recpient

(D9) Extensions
Populated by recpient

Source
PPR
QPR
Both

(E1) Project
Identifier

(E2) Project
Indicator

Populated by FEMA
Program

Populated by FEMA
Program

(E3) Total Eligible

Populated from NEMIS

(E4) Sum of Project
Amount

(E5) Sum of
Federal Share
Obligated

(E6) Date
Obligated

(E7) Applicant
Expenditures To
Date

Populated from NEMIS Populated from NEMIS Populated from NEMIS Populated by recipient

(E8) Total
Applicant
Drawdown

(E9) Date of Last
Drawdown

(E10) Federal
Funds Disbursed

(E11) Date Final
Payment Made to
Applicant

Populated by recipient Populated by recipient Populated by recipient Populated by recipient

(E12) Calculation
of UDO

(E13) Excess
Funds?

Formula calculated by
FEMA Program

Formula calculated by
FEMA Program

(E14) Deobligation
Amount
Populated by FEMA
Program

(E15) Reason:
100% Complete
but Still Open
Populated by FEMA
Program

(E16) FEMA
Comments
Populated by FEMA
Program

(E17) Tribe (if
applicable)

(E17) County (if
applicable)

(E18) Project Size

Populated from NEMIS Populated from NEMIS Populated from NEMIS

(E19) Project
(E20) Period of
Completion Status Performance End
Date (EDW)
Populated from NEMIS Populated from NEMIS

DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
GRANT PROGRAMS DIRECTORATE
OMB Control Number XXXX-XXX
Cover Sheet
Recipient Organization Name
FEMA Program
Federal Award or Other
Identifying Number Assigned
by the Awarding Federal
agency
Unique Entity Identifier (UEI,
formerly DUNS Number)
Employer Identification
Number (EIN) (XX-XXXXXXX)
Federal Award Period of
Performance (POP) Start Date
Federal Award Period of
Performance (POP) End Date
Reporting Period Start Date
Reporting Period End Date
Is this the Final PPR Report?
Reporting Frequency
Name of Authorized Certifying
Representative
Title of Authorized Certifying
Representative
Signature of Authorizing
Certifying Representative
Name of Point of Contact

Title of Point of Contact

Telephone Number of Point of
Contact (XXX-XXX-XXXX)
Email of Point of Contact
Date Report Submitted

Other Attachments
Performance Measures
Program Indicator Number

Program Objective/Goal
Program Indicator

Program Indicator Description

Project Performance Measures
Program Indicator Number

Project Identifier

Project Description
Project Indicator

Project Baseline

FY (Year) Reporting Period 1
Project Target
FY (Year) Reporting Period 1
Project Actual to Date
FY (Year) Reporting Period 2
Project Target
FY (Year) Reporting Period 2
Project Actual to Date
Target Year

Explanation

Project Narrative
Project Identifier

Project Indicator

Accomplishments
Impact

Percent Complete
Potential Risks

Significant Events

Project Expenditures
Project Identifier

Project Indicator

Project Activity Description
Total Estimated Expenditures

Funding Expended

DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
GRANT PROGRAMS DIRECTORATE
OMB Control Number XXXX-XXX
Cover Sheet
Enter the name of recipient organization and address, including zip code.
Select the appropriate drop-down option that corresponds your FEMA Program.
Enter the grant/award number contained in the award document

Enter the recipient organization's Unique Entity Identifier, formerly known as the Data
Universal Numbering System (DUNS) number.
Enter the recipient organization's Employer Identification Number (EIN) provided by
the Internal Revenue Service.
Enter the award period of performance start date established in the award document.

Enter the award period of performance end date established in the award document.
Enter the starting date of the reporting period in MM/DD/YYYY format.
Enter the ending date of the reporting period in MM/DD/YYYY format.
Select “yes” only if this is the final report for the project/grant.
Select the appropriate drop-down option that corresponds your Reporting Frequency.
Enter the name of the authorized certifying official of the recipient.
Enter the title of the authorized certifying official of the recipient.
Submit a signature of the authorized certifying official of the recipient.
Enter the name of the individual responsible for completing this form if other than the
authorized certifying official of the recipient. If the POC is the authorized certifying
official, please enter N/A.
Enter the title of the individual responsible for completing this form if other than the
authorized certifying official of the recipient. If the POC is the authorized certifying
official, please enter N/A.

Enter the telephone number of the individual responsible for completing this form. If
the POC is the authorized certifying official, please enter their telephone number here.
Enter the email address of the individual responsible for completing this form. If the
POC is the authorized certifying official, please enter their email address.
Enter date submitted to the awarding Federal agency in MM/DD/YYYY format. Note:
Report must be received by the awarding Federal agency no later than 90 days after
the end of the reporting period.
Attach other documents as needed or as instructed by the awarding
Federal agency.
Performance Measures
This number will track the program goal, objective, or program/priority area
established in the Program NOFO. This number will automatically generate in the
following format: Program Acronym#.
Enter the program goal(s), objective(s), priorities identified in Section A.10: Program
Overview, Objectives, and Priorities within the Program's NOFO.
Enter the performance measure(s) identified in Section A.11: Performance Measures in
the Program's NOFO that align to the Program goal(s) and objective(s). Indicators
should be quantitative, e.g., counts, percentages, target dates, time periods, or levels.
Describe how data for the performance measures will be collected, i.e., the
information that is being requested of recipients. In some cases, the description in
this column refers to just one indicator; in others, it pertains to multiple related
indicators.
Project Performance Measures
This number will track the program goal, objective, or program/priority area
established in the Program NOFO. This number will automatically generate from the
NOFO Performance Measures Tab.
This number will track a particular award activity as established in Section C of the
Program NOFO. This number will automatically generate in the following format:
Award Number_Project Number_#.
Enter a short description of the project including a high-level overview and the project
purpose.
Based on the approved award activities, established in Section C of the Program
NOFO, enter the quantitative measure associated with the Program goal(s) and
objective(s) identified within the NOFO Performance Measures tab of this spreadsheet.

Enter the initial starting point or average amount or condition related to each Project
Indicator. A baseline is typically a count, or other quantitative data. The baseline is the
project starting point, against which can be measured all project progress and results.
Enter the expected amount to be achieved for each Project Indicator as specified in the
approved work plan for Reporting Period 1. This will be prepopulated based on what
was entered on the application.
Enter the actual cumulative amount, condition or status
achieved at the end of the reporting period for each Project Indicator for Reporting
Period 1.
Enter the expected amount to be achieved for each Project Indicator as specified in the
approved work plan for Reporting Period 2. This will be prepopulated based on what
was entered on the application.
Enter the actual cumulative amount achieved at the end of the reporting period for
each Project Indicator for Reporting Period 2.
Enter the year you expect to accomplish the target(s) specified in the approved work
plan. Different target years may appear on the same report such as an annual
measure and a long-term measure.
If you did not meet or expect to meet your target, you
must explain. Reasons could include, delays, weather, pandemic-related challenges,
etc.
Project Narrative
This number will track a particular award activity as established in Section C of the
Program NOFO. This number will automatically generate from the Project
Performance Measures Tab.
Project Indicator is the quantitative measure associated with the Program goal(s) and
objective(s) identified within the NOFO Performance Measures tab of this spreadsheet.
This will automatically generate from the Project Performance Measures Tab.
Provide a summary of project accomplishments/achievements throughout the grant
period of performance.
Describe how the project accomplishments created a positive impact. Describe how
the accomplishments align with the intended goals/objectives of the Program or how
they addressed gaps.
Select the percent complete for each Project noted in the Project Performance
Measures Tab.
Please describe any potential risks to the completion or success of the project such as
delays, lack of resources, weather events, etc.

Please explain if significant events have caused delays in accomplishing the target
within the intended timeframe. This should be an expanded explanation related to the
Explanation section noted in the Project Performance Measures Tab.
Project Expenditures
This number will track a particular award activity as established in Section C of the
Program NOFO. This number will automatically generate from the Project
Performance Measures Tab.
Project Indicator is the quantitative measure associated with the Program goal(s) and
objective(s) identified within the NOFO Performance Measures tab of this spreadsheet.
This will automatically generate from the Project Performance Measures Tab.
Describe what funds are intended to support the approved award activities identified
within the Project Performance Measures tab of this spreadsheet.
Provide the estimated Project activity expenditures used to support the approved
award activities identified within the Project Performance Measures tab of this
spreadsheet.
Provide the total amount expended during the performance period on the approved
award activities identified within the Project Performance Measures tab of this
spreadsheet.

Term
Federal Award

Federal Awarding Agency
Federal Financial
Assistance

Unique Entity Identifier
(UEI)
Grant
Non-Federal Entity

Period of Performance

Performance or Progress
Report (PPR)

Pass-Through Entity

Recipient

State

Subrecipient

DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
GRANT PROGRAMS DIRECTORATE
OMB Control Number XXXX-XXX

Definition
The federal award refers to FEMA’s award of financial assistance to the recipient or to the recipient’s subawar
subrecipient made as a pass-through entity. It may also refer to the financial assistance awarded; or the gran
cooperative agreement, or other financial assistance agreement (as defined in §200.40) setting out the terms
FEMA’s financial assistance
The federal agency that provides a federal award directly to a non-federal entity. FEMA is the federal awarding
funds to the recipient for FEMA financial assistance programs addressed in this form.
Federal financial assistance includes assistance that non-federal entities receive or administer in the form of:
cooperative agreements; non-cash contributions, or donations of property (including donated surplus proper
appropriations; food commodities; loans; loan guarantees; interest subsidies; insurance; and other financial a
financial assistance does not include amounts received as reimbursement for services rendered to individuals
CFR §§ 200.502(h) and (i).
DUNS Number or Vendor ID Number, which is the number assigned to recipients’ profiles in FEMA’s official fin
record
This tool uses the term grant to reference all types of federal financial assistance that FEMA administers.
A non-federal entity is a state, local government, Indian tribal government, institute of higher learning, or no
organization that carries out a federal award as a recipient or subrecipient, or as referenced in previous guida
subgrantee. It is not an individual recipient or beneficiary of an award.
The time period specified in the award documents that FEMA establishes for the prime award to the recipient
through entity establishes for subawards, during which the non-federal entity may incur costs (i.e., recipient/s
obligations) to carry out the work authorized under the federal award.)
A program status report the recipient prepares and submits to FEMA describing the status of reportable activ
quantifies, where possible, accomplishments under the award and outlines any problems expected to result i
materially impact achieving the objectives of the award noncompliance to approved award conditions. For PA
example, this is the Quarterly Progress Report (QPR) and Performance Report. For other programs, this is the
Progress Report (PPR).
A non-federal entity that provides a subaward to a subrecipient to carry out part of a FEMA award. Past FEMA
refer to a grantee that provides a subgrant to a subgrantee. For disaster assistance programs, this may be a s
tribal government.
The non-federal entity that receives an award directly from FEMA to carry out an activity under a FEMA assista
recipient may also be a pass-through entity. The term recipient does not include subrecipients or individuals.
assistance programs, the recipient is a state or Indian tribal government.
Any state of the United States of America, the District of Columbia, the Commonwealth of Puerto Rico, the Vir
American Samoa, and the Commonwealth of the Northern Mariana Islands, and any agency or instrumentalit
exclusive of local governments.

A non-federal entity that receives a subaward from a pass-through entity to carry out part of the FEMA award
in previous guidance, a subgrantee that received a subgrant from a grantee to carry out part of a federal pro
subrecipient does not include an individual who is a beneficiary of the federal program. For most FEMA progr
the state, local government, Indian tribal government or private nonprofit receiving the subaward for a proje
the state or Indian tribal government recipients award from FEMA. Subrecipient replaces FEMA references to