Revised part 23 Uniform Report on Participation

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Part 23 Uniform Report
Paperwork Reduction Act Burden Statement

A federal agency may not conduct or sponsor, and a person is not required to respond to, nor shall a person be subject to a pe
comply with a collection of information subject to the requirements of the Paperwork Reduction Act unless that collection of i
a currently valid OMB Control Number. The OMB Control Number for this information collection is 2105-0586. Public reportin
of information is estimated to be approximately 5 hours minutes per response, including the time for reviewing instructions, s
data sources, gathering and maintaining the data needed, completing and reviewing the collection of information.
All responses to this collection of information are mandatory (49 CFR 23.27); the nature and extent of confidentiality to be pro
§ 26.109). Send comments regarding this burden estimate or any other aspect of this collection of information, including sugg
this burden to: [email protected]
OMB CONTROL NUMBER: 2105-0586
EXPIRATION DATE: mm/dd/yyyy
1. Name of Recipient
2. Contact Information:
3a. Reporting Period:
3b. Date of Report:
4. Current Non-Car Rental ACDBE Goal: Race Conscious Goal ____% Race Neutral Goal ____% Overall Goal ____%
Non-Car Rental Goal is Based on:
Gross Receipts
Goal Not Required (Average annual concession revenue does not exceed $200,000)
Note: Concessions gross receipts and number of concessions must be reported even if a goal was not required

5. Non-car rental

Cumulative
ACDBE
participation

A

B

Total
Total
dollars
number
(everyone) (everyone)

C

Total to
ACDBEs
(dollars)

D

Total to
ACDBEs
(number)

E

RC to
ACDBEs
(dollars)

F

RN to
ACDBEs
(Dollars)

G

H

% of
dollars to
ACDBEs

Total small
business
element
dollars
(everyone)

Prime Concessions

Subconcessions
Joint Ventures
Management
Contracts

XXXXXXX

XXXXXXX

A

B

XXXXXX

Goods/Services
Totals

6. Non-Car rental

New ACDBE
Total
Total
participation this
dollars
number
period
(everyone) (everyone)

C

D

E

F

G

Total to
ACDBEs
(dollars)

Total to
ACDBEs
(number)

RC to
ACDBEs
(dollars)

RN to
ACDBEs
(Dollars)

% of
dollars to
ACDBEs

H
Total small
business
element
dollars
(everyone)

New ACDBE
Total
Total
participation this
dollars
number
period
(everyone) (everyone)

Total to
ACDBEs
(dollars)

Total to
ACDBEs
(number)

RC to
ACDBEs
(dollars)

RN to
ACDBEs
(Dollars)

% of
dollars to
ACDBEs

Total small
business
element
dollars
(everyone)

Prime Concessions
Subconcessions
Joint ventures
Management
Contracts

XXXXXXX

XXXXXXX

XXXXXX

Goods/Services
Totals

7. Current Car Rental ACDBE Goal: Race Conscious Goal ____% Race Neutral Goal ____% Overall Goal ____%
Car Rental Goal is Based on:
Gross Receipts
Goods and Services Purchases
Goal Not Required (Average annual concession revenue does not exceed $200,000)
Note: Car Rentals gross receipts and number of car rentals must be reported even if a goal was not required
8. Car rental
Cumulative
ACDBE
participation

A

B

Total
Total
dollars
number
(everyone) (everyone)

C

D

E

F

G

Total to
ACDBEs
(dollars)

Total to
ACDBEs
(number)

RC to
ACDBEs
(dollars)

RN to
ACDBEs
(Dollars)

% of
dollars to
ACDBEs

H
Total small
business
element
dollars
(everyone)

C

D

E

F

G

H

% of
dollars to
ACDBEs

Total small
business
element
dollars
(everyone)

Prime Concessions
Joint Ventures
Goods/Services
Totals

9. Car rental

A

B

New ACDBE
Total
Total
participation this
dollars
number
period
(everyone) (everyone)

Total to
ACDBEs
(dollars)

Total to
ACDBEs
(number)

RC to
ACDBEs
(dollars)

RN to
ACDBEs
(Dollars)

Prime Concessions
Joint Ventures
Goods/Services
Totals

10. Cumulative
ACDBE
participation by
race/gender
Car Rental
Non-Car Rental

A

B

Black Americans
(numbers & dollars)

Hispanic Americans
(numbers & dollars)

C

D

Asian-Pacific
Asian-Indian Americans
Americans (numbers &
(numbers & dollars)
dollars)

Totals

multiple SED
owners,
participation by
race/gender
(auto populates
from ACDBE
Firms List)
Car Rental
Non-Car Rental
Totals

A

B

Black Americans
(numbers & dollars)

Hispanic Americans
(numbers & dollars)

C

D

Asian-Pacific
Asian-Indian Americans
Americans (numbers &
(numbers & dollars)
dollars)

r shall a person be subject to a penalty for failure to
tion Act unless that collection of information displays
tion is 2105-0586. Public reporting for this collection
time for reviewing instructions, searching existing
ection of information.
extent of confidentiality to be provided, if any (49 CFR
on of information, including suggestions for reducing

I

J
K
L
Total small
Total small business Total small % of RN
business
element
business
small
element
dollars to element to business
number
ACDBEs
ACDBEs
dollars to
(everyone) (dollars)
(number)
ACDBEs

XXXXXX

Total Jsmall
I
K
L
Total small business Total small % of RN
business
element
business
small
element
dollars to element to business
number
ACDBEs
ACDBEs
dollars to
(everyone) (dollars)
(number)
ACDBEs

Total small
Total small business Total small % of RN
business
element
business
small
element
dollars to element to business
number
ACDBEs
ACDBEs
dollars to
(everyone) (dollars)
(number)
ACDBEs

XXXXXX

rall Goal ____%

Total Jsmall
I
K
L
Total small business Total small % of RN
business
element
business
small
element
dollars to element to business
number
ACDBEs
ACDBEs
dollars to
(everyone) (dollars)
(number)
ACDBEs

I

J
K
L
Total small
Total small business Total small % of RN
business
element
business
small
element
dollars to element to business
number
ACDBEs
ACDBEs
dollars to
(everyone) (dollars)
(number)
ACDBEs

E

F

Native Americans
(numbers & dollars)

Non-minority Women
(numbers & dollars)

G
Other (i.e. not of any
other group listed
here)
(numbers & dollars)

H
Totals (numbers &
dollars)

E

F

G

H

Native Americans
(numbers & dollars)

Non-minority Women
(numbers & dollars)

Other (i.e. not of any
other group listed
here)
(numbers & dollars)

Totals (numbers &
dollars)

Instructions for Uniform Report of ACDBE Participation

§ 23.27 (b) You must submit an annual report on ACDBE participation to the FAA by March 1 following the end of each fisc

Recipients must provide all the information below in the format acceptable to the FAA. When entering data and informatio
1. Name of airport receiving FAA financial assistance

2. Name and contact information (phone, e-mail, etc.) for the person FAA should contact if there are questions about the r
3a. Annual reporting period to which the report pertains (e.g., October 2023–September 2024).
3b. Date on which the report is submitted to FAA.

4. This block and blocks 5 and 6 concern non-car rental goals and participation only. In this block, provide the overall non-c

5. For purposes of this block and Blocks 6, 8, and 9, the participation categories listed at the left of the block are the follow

Block 5 concerns all non-car rental concession activity covered by 49 CFR part 23 during the reporting period, both new an

In Column A, enter the total concession gross revenues for concessionaires (prime, sub and joint venture) and purchases o

Because, by statute, non-ACDBE management contracts do not count as part of the base for ACDBE goals, the cells for tota

In Column C, enter the total gross revenues in each participation category (ACDBEs) only. For joint ventures, enter only the

Columns E and F are subsets of Column C: break out the total gross revenues listed in Column C into the portions that are a

Data entered in Columns H, I, J, K and L comply with the annual small business participation requirement in 49 CFR 23.26(f

In Column J, enter only the total gross revenues and/or goods and service purchases from ACDBEs that resulted from the a

Column L is a percentage calculation. It answers the question, what percentage of the numbers in Column H is represented

6. The numbers in this Block concern only new non-car rental concession opportunities that arose during the current repor

7. Blocks 7–9 concern car rental goals and participation. In Block 7, provide the overall car rental percentage goal and the r

Airports may set a car rental goal based on gross receipts as per §23.51(c)(5)(ii), but this is extremely uncommon. If the car

For car rental goals based on goods and services purchases, only purchase information is evaluated toward the overall goa

8. Block 8 is parallel to Block 5, except that it is for car rentals. The instructions for filling it out are the same as for Block 5.

9. Block 9 is parallel to Block 6, except that it is for car rentals. The information requested in Block 9 is a subset of that requ
10. Block 10 instructs recipients to bring forward the cumulative ACDBE participation figures from Blocks 5 and 8 Columns

11. This Block instructs recipients to include information about only those ACDBEs owned by more than one socially and ec

Recipients must also include the following information for each ACDBE firm participating in their program during the perio
Business Name
Concession Type
Business Type
Term (beginning and expiration dates of agreement, including options to renew)
Renewal (dates that material amendments have been or will be made to agreement)
Estimated gross receipts for this reporting period (enter expenses if ACDBE is a supplier).
Disadvantaged Group of each SED Owner

owing the end of each fiscal year. This report must be submitted in the format acceptable to the FAA and contain all of the information

ntering data and information in an online system, some of the data required below may populate automatically from the ACDBE firms l

e are questions about the report.

, provide the overall non-car rental percentage goal and the race-conscious (RC) and race-neutral (RN) components of it. The RC and R

of the block are the following: “Prime Concessions” are concessions who have a direct relationship with the airport (e.g., a company w

orting period, both new and continuing.

venture) and purchases of goods and services (ACDBE and non-ACDBE combined) at the airport. In Column B, enter the number of lea

DBE goals, the cells for total management contract participation and ACDBE participation as a percentage of total management contrac

nt ventures, enter only the portion of gross receipts equal to the distinct, clearly defined portion of the work of the concession that the

into the portions that are attributable to race-conscious and race-neutral measures, respectively. Column G is a percentage calculation

uirement in 49 CFR 23.26(f). The data in this section is counted separately from the data in columns A though G. In Column H, enter on

Es that resulted from the airport’s implementation of the 49 CFR § 23.26 small business element. In Column K, enter the number of lea

n Column H is represented by the corresponding numbers in Column J. All ACDBE participation generated from the 49 CFR § 23.26 sma

se during the current reporting period. In other words, the information requested in Block 6 is a subset of that requested in Block 5. Ot

percentage goal and the race-conscious (RC) and race-neutral (RN) components of it. The RC and RN percentages should add up to the

mely uncommon. If the car goal is based on gross receipts, total goods and services, purchases are not included in the cumulative total

ted toward the overall goal. Columns A and B goods and services purchases line must include ALL purchases, including fleet purchases,

re the same as for Block 5.

ck 9 is a subset of that requested in Block 8. The instructions for filling it out are the same as for Block 6.

m Blocks 5 and 8 Columns A through G, breaking down these figures by race and gender categories. The number of agreements and pa

re than one socially and economically disadvantaged (SED) individual, each of whom may be a member of a different demographic gro
program during the period of this report, which may be used to verify or directly auto-populate information in one or more Blocks of

ntain all of the information described in the Uniform Report of ACDBE Participation.

ally from the ACDBE firms list, and totals and percentages will calculate automatically.

ponents of it. The RC and RN percentages should add up to the overall percentage goal. Select non-car rental goal basis (gross receipts)

airport (e.g., a company who has a lease agreement directly with the airport to operate a concession). A “subconcession” is a firm tha

B, enter the number of lease agreements, contracts, etc. in effect or taking place during the reporting period in each participation cate

total management contracting dollars are not intended to be filled in blocks 5, 6, 8, and 9.

of the concession that the ACDBE performs with its own forces toward ACDBE goals in the joint venture participation category. In Colu

is a percentage calculation. It answers the question, what percentage of the numbers in Column A is represented by the corresponding

h G. In Column H, enter only the total concession gross revenues for concessionaires (prime, sub and joint venture) and goods and serv

K, enter the number of lease agreements, contracts, etc., from the small business element, whether in effect or taking place, during th

om the 49 CFR § 23.26 small business element is race neutral.

at requested in Block 5. Otherwise, this Block is filled out in the same way as Block 5. This section is for all new non-car rental concessio

ntages should add up to the overall percentage goal. Select what the car rental goal is based on (gross receipts or purchases) or indicate

ded in the cumulative total in Column A. By statute, purchases of goods and services purchases from ACDBEs are added to gross receip

including fleet purchases, from ACDBE and non-ACDBE firms. If fleet purchases are national or regional, the amount can be pro-rated

mber of agreements and participation dollars of non-minority women-owned firms should be listed in the “non-minority women” colum

different demographic group. The participation dollars included in Columns A through G for each race/gender category are calculated

n in one or more Blocks of the Uniform Report:

goal basis (gross receipts) or indicate if a goal was not required. Note: You must enter the non-car rental prime concession gross recei

ubconcession” is a firm that has a sublease or other agreement with a prime concessionaire, rather than with the airport itself, to opera

d in each participation category for all concessionaires and purchases of goods and services (ACDBE and non-ACDBE combined). This is

ticipation category. In Column D, enter the number of lease agreements, contracts, etc., in effect during the reporting period in each p

nted by the corresponding numbers in Column C?

nture) and goods and service purchases (ACDBE and non-ACDBE combined) that resulted from the airport’s implementation of the 49

t or taking place, during the reporting period in each participation category for ACDBE concessionaires and goods and services provide

w non-car rental concession agreements, not just operators new to the airport. Extensions are not considered “new” agreements.

ts or purchases) or indicate if a goal was not required. Note: You must enter the car rental prime concession gross receipts and numbe
are added to gross receipts earned by ACDBEs.

e amount can be pro-rated as described in 49 CFR §23.53.

on-minority women” column. The number of agreements and participation dollars of firms owned by minority women should be listed

er category are calculated based on the percentage ownership of the ACDBEs’ individual SED owners. The parts of this Block referring t

me concession gross receipts and number of car rental companies in columns A and B, even if a goal was not required. Total goods and

h the airport itself, to operate a concession at the airport. A “joint venture” is defined at 49 CFR § 23.3. A “management contract” is an

ACDBE combined). This is not by location. However, airports may need to report this differently if there is one contract/ agreement th

reporting period in each participation category for all concessionaires and purchases of goods and services (ACDBEs only)

implementation of the 49 CFR § 23.26 small business element. In Column I, enter the number of lease agreements, contracts, etc., from

oods and services providers (ACDBEs only).

ed “new” agreements.
gross receipts and number of car rental companies in columns A and B, even if a goal was not required.

ty women should be listed in the appropriate minority group column. The “other” column should be used to reflect participation dollar

rts of this Block referring to the number of participants are meant to capture the number of individual owners who belong to the dem

t required. Total goods and services purchases are not included in the cumulative total in Column A. By statute, purchases of goods an

anagement contract” is an agreement between the airport and a firm to manage a portion of the airport's facilities or operations (e.g.,

ne contract/ agreement that has multiple ACDBE partners. For firms including joint ventures that have one agreement but have multip

ACDBEs only)

ments, contracts, etc., from the small business element, whether in effect or taking place, during the reporting period in each participa

reflect participation dollars and number of agreements with firms owned by individuals who are not a member of a presumptively disa

ers who belong to the demographic group of that column. The details needed for this Block come directly from the ACDBE Firms List re

ute, purchases of goods and services purchases from ACDBEs are added to gross receipts earned by ACDBEs.

cilities or operations (e.g., manage the parking facilities). “Goods/services” refers to those goods and services purchased by concession

greement but have multiple ACDBE partners; example: one contract/agreement but has 5 ACDBE partners and the five (5) business ow

ng period in each participation category for all concessionaires and purchases of goods and services (ACDBE and non-ACDBE combined

ber of a presumptively disadvantaged group, but who have been found disadvantaged on a case-by-case basis.

m the ACDBE Firms List recipients provide as part of the Uniform Report and will therefore populate automatically in this block, after y

s purchased by concessionaires and management contractors from certified ACDBEs.

nd the five (5) business owners have different genders and ethnicities; count as 5 ACDBEs to correctly recognize the gender and ethnic

and non-ACDBE combined).

atically in this block, after you enter the ACDBE Firms List information. The data in this section is counted separately from the data in ot

nize the gender and ethnicities of the owners in Section 10. Also, there may not be a contract agreement but rather a purchase order o

arately from the data in other sections of the report.

t rather a purchase order or a simple pay form for a service. In this case, count the number of suppliers that were purchased from.

were purchased from.