FAHP Annual Grants State Survey & Quarterly Lookback Analysis

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
30Day FRN- FAHP Annual State Survey.pdf	Supplementary Document	Uploaded 2026-10-21	Available
20261021_Supporting Statement A- Annual Grants State Survey_Qtly Lookback.docx	Supporting Statement A	Uploaded 2026-10-21	Available
20261001_Washington State Department of Transportation_ver2.pdf	Public Comments	Uploaded 2026-10-01	Available
20261001_Washington State Department of Transportation.pdf	Public Comments	Uploaded 2026-10-01	Available
PRA Burden Statement Quarterly Lookback Analysis.docx	Supplementary Document	Uploaded 2026-09-22	Available
PRA Burden Statement Annual Grants State Survey.docx	Supplementary Document	Uploaded 2026-09-22	Available
CFR-2014-title2-vol1-sec200-333.pdf	Supplementary Document	Uploaded 2026-09-22	Available
60Day FRN- FAHP Annual State Survey.pdf	Supplementary Document	Uploaded 2026-09-10	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
282528	Quarterly Lookback	Instruction	New
282371	Annual State Survey	Other-State Questionnaire	New

ICR Details

OMB Control No:	ICR Reference No: 202609-2125-001
Status: Received in OIRA	Previous ICR Reference No:
Agency/Subagency: DOT/FHWA	Agency Tracking No:
Title: FAHP Annual Grants State Survey & Quarterly Lookback Analysis
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 10/21/2026

table that charts list comparision

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	79	0
Time Burden (Hours)	1,951	0
Cost Burden (Dollars)	0	0

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Abstract: This information request would require 50 State DOTs and District of Columbia to respond to 29 annual grants State survey questions and provide explanations to variances between the calculated quarterly grant accrual and subsequent quarter’s lookback analysis for variances $50 million and +/- 20%. The purpose of the collection is to estimate expenditures incurred by the States during the period that were billed to FHWA and remain unpaid at the end of the period and expenditures incurred by the States during the period that have not been billed to FHWA and remain unpaid at the end of the period. This estimate is required so that liabilities and expenses are correctly disclosed on the financial statements. Examples of the data include State payments and billing cycles by authorization act, programs, and projects. The timeframes for developing the State payments and billing cycles data are quarterly, and States should retain the records for at least 3 years after final payment for financial purposes per 2 CFR 200.333 (State DOT requirement) beyond the completion of construction projects. The requested revision would require States to provide annual updates to payments and billing cycles so that the most current methodology is used to calculate the quarterly grant accrual estimate.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	91 FR 52108	08/12/2026
30-day Notice:	Federal Register Citation:	Citation Date:
	91 FR 65841	10/16/2026
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 2

table that charts list of burden

IC Title	Form No.	Form Name
Annual State Survey
Quarterly Lookback

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	79	0	0	79	0	0
Annual Time Burden (Hours)	1,951	0	0	1,951	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a new information collection request.

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Annual Cost to Federal Government: $3,422

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/21/2026

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