Requests for Civilian Service Records (formerly Forms Relating to Civilian Service Records)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
Form NA Form 13068 Walk-In Request for OPM Records or Information	Form and Instruction	Modified	Available
Form NA Form 13022 Returned Request	Form and Instruction	Modified	Available
Supporting_statement__FINAL_3095-0037_2026.pdf	Supporting Statement A	Uploaded 2026-09-03	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
32540	Forms Relating to Civilian Service Records	Form and Instruction	Modified	Walk-In Request for OPM Records or Information
32540	Forms Relating to Civilian Service Records	Form and Instruction	Modified	Returned Request

ICR Details

OMB Control No: 3095-0037	ICR Reference No: 202609-3095-002
Status: Received in OIRA	Previous ICR Reference No: 202205-3095-003
Agency/Subagency: NARA	Agency Tracking No:
Title: Requests for Civilian Service Records (formerly Forms Relating to Civilian Service Records)
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 09/03/2026

table that charts list comparision

	Requested	Previously Approved
Expiration Date	36 Months From Approved
Responses	10,429	0
Time Burden (Hours)	869	0
Cost Burden (Dollars)	0	0

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Abstract: Former Federal civilian employees and other authorized individuals use this information collection in order to obtain information from Official Personnel Folders or Employee Medical Folders.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	91 FR 35708	06/12/2026
30-day Notice:	Federal Register Citation:	Citation Date:
	91 FR 56675	09/03/2026
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Forms Relating to Civilian Service Records	NA Form 13022, NA Form 13068	Returned Request ,   Walk-In Request for OPM Records or Information

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ICR Summary of Burden

table that charts list of burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	10,429	0	0	-47,470	0	57,899
Annual Time Burden (Hours)	869	0	0	-3,955	0	4,824
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Forms

Short Statement: The agency removed NA Form 13064 reducing the burden hours.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/03/2026

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