Fast Track PRA Submission Short Form

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Request for Approval under the “Generic Clearance for Collection of Qualitative Feedback on Agency Service Delivery” (OMB Control Number: 0935-0179)
TITLE OF INFORMATION COLLECTION:  
Agency for Healthcare Research and Quality (AHRQ) Quality Indicators (QI) Module-specific User Survey

PURPOSE:  

The AHRQ QIs are standardized, evidence-based quality measures that can be used with readily available hospital inpatient administrative data to measure and track clinical performance and outcomes, including inpatient mortality, surgical complications, and certain hospital-acquired infections. The survey will be used to gather information from current users about their experiences with and perceptions of the AHRQ QIs In particular, the topics areas in the survey include: 1) Reasons for using/not using the AHRQ QIs and AHRQ QI resources, 2) Use of the AHRQ QIs for quality improvement, 3) Other measures used for quality improvement and the reasons for use, 4) Use of the AHRQ QI software, and 5) Opportunities to enhance user experience with the AHRQ QI program  

DESCRIPTION OF RESPONDENTS: 

The primary audience for the AHRQ QI Module-specific User Survey is current users of newly released AHRQ Qis Software modules; the survey will also include select questions that are relevant to the experiences of potential users, which will inform changes to the AHRQ QI program aimed at improving its relevance and usability for current and potential users. Respondents will include individuals involved in quality improvement efforts within care delivery or quality improvement-focused organizations, such as hospitals and health systems, Hospital Improvement Innovation Networks (HIINs), state and local government agencies, hospital associations (local, state or regional), or statewide or regional data organizations. Within this group of respondents, “users” are those organizations that report using the AHRQ QIs for quality improvement efforts and “potential users” are those that do not report currently using the AHRQ QIs. 




TYPE OF COLLECTION: (Check one)

[ ] Module-specific User Comment Card/Complaint Form 	[x] Module-specific User Satisfaction Survey    
[ ] Usability Testing (e.g., Website or Software)	[ ] Small Discussion Group
[ ]  Focus Group  					[ ] Other: ______________________		

CERTIFICATION:

I certify the following to be true: 
    1. The collection is voluntary. 
    2. The collection is low-burden for respondents and low-cost for the Federal Government.
    3. The collection is non-controversial and does not raise issues of concern to other federal agencies.									
    4. The results are not intended to be disseminated to the public.		
    5. Information gathered will not be used for the purpose of substantially informing influential policy decisions. 
    6. The collection is targeted to the solicitation of opinions from respondents who have experience with the program or may have experience with the program in the future.

Name:_____Judy George___________________________________________

To assist review, please provide answers to the following question:

Personally Identifiable Information:
    1. Is personally identifiable information (PII) collected?  [  ] Yes  [ x]  No 
    2. If Yes, will any information that is collected be included in records that are subject to the Privacy Act of 1974?   [  ] Yes [ x ] No   
    3. If Yes, has an up-to-date System of Records Notice (SORN) been published?  [  ] Yes  [  ] No 

Gifts or Payments:
Is an incentive (e.g., money or reimbursement of expenses, token of appreciation) provided to participants?  [  ] Yes [ x ] No  

If Yes: Please describe the incentive. If amounts are outside of customary incentives, please also provide a justification 



BURDEN HOURS AND COST

Category of Respondent
No. of Respondents
Participation Time in Hours
Burden
Cost
Public sector
200
10/60
33.3 hrs
$4,518
Private sector
200
10/60
33.3 hrs
$4,518
Totals
400
10/60
66.7 hrs
$9,036
Cost is based on 200% of the average hourly wage for May 2025 Mean hourly wage of $67.77 Medical and Health Services Managers (SOC code 11-9111) was obtained from Occupational Employment and Wage Statistics Query System, located at https://data.bls.gov/oes/#/area/0000000/2025
FEDERAL COST: The total estimated annual cost to the Federal government is $11,500.04. This includes $9,036 for contractor oversight and $2,464.04 for federal government oversight. 

AHRQ Position
Hours
Adjusted Hourly Rate**
Annual Cost
GS-14
10 hrs
$158.60
$1,586.04
GS 15
5 hrs
$175.60
$878.00
Total
15 hrs

$2,464.04
The Adjusted Hourly rate is 200% of the average hourly rate. https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/26Tables/html/DCB.aspx

If you are conducting a focus group, survey, or plan to employ statistical methods, please  provide answers to the following questions:

The selection of your targeted respondents
    1. Do you have a Module-specific User list or something similar that defines the universe of potential respondents and do you have a sampling plan for selecting from this universe?											[ X] Yes	[ ] No

If the answer is yes, please provide a description of both below (or attach the sampling plan).   If the answer is no, please provide a description of how you plan to identify your potential group of respondents and how you will select them. 

The QI listserv contains the universe of individuals who might be downloading QI software, which would be our respondents. We will (1) notify users through the listserv of the availability of a new ED-PQI module at the point of downloading the new v2023 of the QI software, including a link to the page on the QI website where software may be downloaded. (2) When a user goes to download the software, they will click on the button that says, “download.” (3) At that time, they will be prompted to fill out a brief, optional survey, or to skip directly to download. If they select “skip,” they may continue directly to download the software module. If not, they will be prompted to answer the survey questions. 
In 2022, there were 3,815 downloads of QI software (any module, any format) from unique users. Assuming that about 20% of users will download the new ED-PQI module, that would be 783 downloads. Assuming a response rate of about 50%, there will be roughly 400 respondents.


Administration of the Instrument
    1. How will you collect the information? (Check all that apply)
[  x] Web-based or other forms of Social Media 
[  ] Telephone	
[  ] In-person	
[  ] Mail 
[  ] Other, Explain

1.a. Percentage reporting electronically [ 100%  ]

    2. Will interviewers or facilitators be used?  [  ] Yes [ x ] No
 
Please make sure that all instruments, instructions, and scripts are submitted with the request.
Instructions for completing Request for Approval under the “Generic Clearance for the Collection of Routine Module-specific User Feedback” 

TITLE OF INFORMATION COLLECTION:  Provide the name of the collection that is the subject of the request. (e.g.  Comment card for soliciting feedback on xxxx)

PURPOSE:  Provide a brief description of the purpose of this collection and how it will be used.  If this is part of a larger study or effort, please include this in your explanation.

DESCRIPTION OF RESPONDENTS: Provide a brief description of the targeted group or groups for this collection of information.  These groups must have experience with the program.

TYPE OF COLLECTION: Check one box.  If you are requesting approval of other instruments under the generic, you must complete a form for each instrument.

CERTIFICATION:  Please read the certification carefully.  If you incorrectly certify, the collection will be returned as improperly submitted or it will be disapproved.

Personally Identifiable Information:  Provide answers to the questions.  Note:  Agencies should only collect PII to the extent necessary, and they should only retain PII for the period of time that is necessary to achieve a specific objective.

Gifts or Payments:  If you answer yes to the question, please describe the incentive and provide a justification for the amount.

BURDEN HOURS:
Category of Respondents:  Identify who you expect the respondents to be in terms of the following categories: (1) Individuals or Households; (2) Private Sector; (3) State, local, or tribal governments; or (4) Federal Government.  Only one type of respondent can be selected per row. 
No. of Respondents:  Provide an estimate of the Number of Respondents.
Participation Time:  Provide an estimate of the amount of time (in minutes) required for a respondent to participate (e.g. fill out a survey or participate in a focus group)
Burden:  Provide the Annual burden hours:  Multiply the Number of Respondents by the time in hours.
Cost: Provide the estimated cost for burden hours based on the wage used for the target audience. 

FEDERAL COST: Provide an estimate of the annual cost to the Federal government.

If you are conducting a focus group, survey, or plan to employ statistical methods, please  provide answers to the following questions:

The selection of your targeted respondents.  Please provide a description of how you plan to identify your potential group of respondents and how you will select them.  If the answer is yes, to the first question, you may provide the sampling plan in an attachment.

Administration of the Instrument:  Identify how the information will be collected.  More than one box may be checked.  Indicate whether there will be interviewers (e.g. for surveys) or facilitators (e.g., for focus groups) used.

Submit all instruments, instructions, and scripts with the request.