Supporting Statement A

Status: Original and derived artifacts are available for this document.

Download: docx | pdf | html

	
Generic Program-Specific Performance Progress Report (PPR)

OMB Information Collection Request
0970 - 0490


Supporting Statement Part A:
Justification

March 2026
















Administration for Children and Families 
U.S. Department of Health and Human Services




    1. Circumstances Making the Collection of Information Necessary 
This information collection request (ICR) is to extend approval for data collection under the Administration for Children and Families (ACF) Generic Program-Specific Performance Progress Report (PPR) (0970-0490). This overarching generic allows ACF program offices to collect performance and progress data from recipients who receive funding from ACF under a discretionary or non-discretionary award1. This information is required under 2 CFR 200.329, monitoring and reporting program performance; 2 CFR 200.301, performance measurement; and the GPRA Modernization Act of 2010 (Pub.L. 111-352, Sec 12). This current request is for an extension for the overarching generic and ongoing generic information collections under the umbrella. 

ACF programs award funding to provide services and activities that promote the economic and social well-being of families, children, individuals and communities with partnerships, funding, guidance, training and technical assistance.

According to HHS TAGGS, in FY 2025, ACF issued a total of $68 billion total in federal financial assistance through $15 billion in 13,251 discretionary awards and $52 billion in federal financial assistance through 11,744 non-discretionary awards. Prior to the use of this generic program-specific PPR, a standard ACF PPR (OMB #: 0970-0406) was used for all ACF discretionary awards and cooperative agreement awards for post award reporting. Historically, the standard ACF PPR form required funding recipients to only respond to a common set of – and more recently just one – broad question(s), which can result in qualitative or incomplete information. This one-size-fits-all approach did not adequately collect the specific data needed for particular grant programs or allow program offices to assess continuous quality improvement for some grant recipients. Different grant programs vary in purpose, target population, and activities. Therefore, a need for program offices to customize performance measurements was identified and the generic program-specific PPR was developed. Non-discretionary funding recipients historically provided performance and progress data through program-specific information collection requests. In 2023, ACF recognized that non-discretionary grant programs would benefit from use of this generic mechanism for collections that are subject to the Paperwork Reduction Act and this overarching generic was expanded in scope to also cover non-discretionary funding recipients.

ACF program offices have benefited from the ability to create and use a program-specific PPR that is more effective and includes specific data elements that reflect a specific program’s indicators, demographics, priorities, and objectives. As such, this request is to extend approval of the umbrella generic and extend approval of ongoing GenICs currently approved under this OMB number. The proposed purposes and uses of data collection remain consistent. Burden estimates for future GenICs have been reduced in comparison to the current level to reflect an ACF priority to reduce burden associated with information collections.


    2. Purpose and Use of the Information Collection
The overall purpose of the information collections and uses of the data remain the same under this current request for renewal. 

A generic program-specific PPR that can be tailored for program-specific needs allows program offices to collect useful data in a uniform and systematic manner. The reporting format allows program offices to gather uniform program performance data from each recipient, allowing aggregation at the program level to calculate outputs and outcomes, providing a snapshot and allowing for longitudinal analysis, including comparative analyses across grantees and/or regions. 

Data from a tailored program-specific PPR that demonstrates a program’s successes and challenges have been useful for accountability purposes, such as required reports to Congress. Moreover, it has been useful for program management and oversight, such as identifying recipients’ technical assistance needs and ensuring compliance with federal and programmatic regulations and policies. This includes, but is not limited to, identifying additional needs for program guidance, development or updates to support for recipients, and making informed refinements to programs in general and the related activities and supports. The information from the program-specific PPRs will also help ACF to ensure recipients comply with program planning and design requirements for funding opportunities (2 CFR 200.202 and 2 CFR 200.329). This includes requirements for the agency to develop a clear program plan, design, monitoring, and reporting requirements prior to issuing a NOFO.  These consistent elements will allow ACF to then measure recipients’ performance and financial data under a risk management lens. 

Most ACF funding recipients of discretionary awards will continue to submit the standard ACF PPR (0970-0406) on a periodic basis, unless a program has an alternative approved reporting mechanism. Non-discretionary programs currently require performance progress reports on a program-by-program basis based on the individual program statutes and regulations.  

Program offices that decide to develop standardized performance measures for their program can submit the program-specific PPR for review and approval under this umbrella generic clearance. In those specific instances where approval is granted, the program-specific PPR will be used by recipients for additional periodic reports. Submission of reports under the program-specific PPRs will be required to retain a benefit (i.e., the ACF award) (2 CFR 200.329, 2 CFR 200.301, Pub.L. 111-352, Sec 12, 45 CFR Part 96-Block Grants). 

The program-specific PPRs will be uncontroversial and provide a significant benefit and ensure federal stewardship and oversight of funding recipient activities. While submission of these reports is required, applying for a grant is a voluntary activity.  ACF includes information about performance and progress data that will be expected in all notices of funding, for example in NOFOs, Terms and Conditions, and/or Action Transmittals. Requirements are also included in the governing statue and/or regulation, as applicable.  

The standard ACF PPR instrument is available here: https://www.reginfo.gov/public/do/PRAViewICR?ref_nbr=202602-0970-002 

A program-specific generic IC (GenIC) will be submitted to OIRA for each individual request, along with the Generic PPR submission template (Attachment A). GenICs currently approved are available for review on RegInfo.gov: https://www.reginfo.gov/public/do/PRAICList?ref_nbr=202603-0970-003 


    3. Use of Improved Information Technology and Burden Reduction 
Some program offices may use some form of electronic collection. This could include web pages, email or other online data management systems. Recipients may be required to enter and retrieve information pertinent to their awards through electronic forms closely resembling the paper forms (i.e., fillable PDFs or tailored online data management systems). Such technology support is expected to improve standardization and timeliness of recipient reporting and to ease further analyses of reported data.


    4. Efforts to Identify Duplication and Use of Similar Information 
No similar data are available.


    5. Impact on Small Businesses or Other Small Entities
These collections will not have adverse impact on small entities. 


    6. Consequences of Collecting the Information Less Frequently 
ACF program offices may require reporting occur on a quarterly, semi-annual or annual basis. Less frequent submission would mean funding recipients provide less current information on performance and progress to ACF. 


    7. Special Circumstances Relating to the Guidelines of 5 CFR 1320.5 
There are no special circumstances. 


    8. Comments in Response to the Federal Register Notice and Efforts to Consult Outside the Agency 
In accordance with the Paperwork Reduction Act of 1995 (Pub. L. 104-13) and Office of Management and Budget (OMB) regulations at 5 CFR Part 1320 (60 FR 44978, August 29, 1995), ACF published a notice in the Federal Register announcing the agency’s intention to request an OMB review of this information collection activity. This notice was published on December 29, 2025 (90 FR 60698) and provided a sixty-day period for public comment. During the notice and comment period, we did not receive comments. 


    9. Explanation of Any Payment or Gift to Respondents 
There are no payments or gifts to respondents.


    10. Assurance of Confidentiality Provided to Respondents 
We will protect respondents’ information and data obtained to the extent allowed by Federal law. Additionally, all funding recipients must adhere to 2 CFR § 200.303 (e) to take reasonable measures to safeguard protected personally identifiable information of program participants. 


    11. Justification for Sensitive Questions 
ACF may request grantees provide information on data that may be considered to be sensitive in nature. For example, information to support an ACF initiative could include a topic considered sensitive. This will most commonly be done in aggregate. This information will allow ACF to understand if and how specific groups are being offered services and to provide support to grantees, as needed. Each GenIC will provide information about any data elements that may be considered sensitive. 

As noted in the previous section, all funding recipients must adhere to 2 CFR § 200.303 (e) to take reasonable measures to safeguard protected personally identifiable information of program participants. 


    12. Estimates of Annualized Burden Hours and Costs 
Total Burden Request
Total burden, including previously approved collections that are ongoing in addition to requested burden over the next three years is 17,716 hours (8,716 + 9,000 = 17,716). An explanation of these numbers follows. 

Previously Approved and Ongoing Information Collections
The following generic PPRs were previously approved under 0970-0490 and are still in use. 

Generic PPR Title
Number of Respondents
Annual Number of Responses Per Respondent
Average Burden Hours Per Response
Annual Burden Hours
Administration for Native Americans (ANA) American Rescue Plan Emergency Language (ARP EL) Progress Report and Post Project Report
30
2
0.75
45
Community Economic Development – Planning (CED-P) Grant Recipient Performance Progress Report (PPR)
31
4
2
248
Diaper Distribution Demonstration and Research Pilot Quarterly Reporting Requirements
252
4
3.11
3,136
Employer Engagement Program (EEP) Performance Data
24
2
5
240
Ethnic Community Self-Help (ECSH) Program Data Indicators
27
2
2
108
Family Violence Prevention and Services: Grants to support Culturally Specific Domestic Violence and Sexual Assault (CSDVSA) Programs
35
2
10
700
Family Violence Prevention and Services: Grants to support Specialized Services for Abused Parents and Children (SSAPC)
55
2
10
1100
Family Violence Prevention and Services: Grants to the National Domestic Violence Hotline
2
2
10
40
Family Violence Prevention and Services: National, Special Issue, and Culturally Specific Resource Centers
19
2
8
304
Head Start Collaboration Office Annual Report
54
1
4
216
Human Trafficking Youth Prevention Education (HTYPE) Demonstration Grant Program Performance Indicators
8
1
6
48
Instructions for the Office of Refugee Resettlement Unaccompanied Children Program Home Study and Post-Release Service Grant Recipient Program Indicators
25
4
0.63
63
Microenterprise Development (MED) Program Indicators
29
2
2
116
Office of Refugee Resettlement Refugee Family Child Care Microenterprise (RFCCMED) Program Performance Data
15
4
2
120
Office of Refugee Resettlement Services to Afghan Survivors of Combat (SASIC) Program Performance Data Point Tool & User Guide
24
1
5
120
Preschool Development Grant Birth through Five (PDG B-5) Renewal Grant Annual Performance Progress Report
28
1
8
224
Refugee Agricultural Partnership Program (RAPP) Indicators
18
2
2.3
83
Office of Refugee Resettlement Refugee Individual Development Accounts (IDA) Program Indicators
20
2.7
6
324
Refugee Resettlement Refugee Career Pathways (RCP) Program Performance Data
30
2
5
300
Regional Partnership Grant Program Semi Annual ACF Performance Progress Report
23
2
16.5
759
Support for Trauma-Affected Refugees (STAR) Annual Program Data Points (PDP) Tool and User Guide
28
1
3
84
Wilson-Fish TANF Coordination Project Performance Report Part A and B
7
2
6
84
Rural Community Development (RCD) Program Performance Report (PPR)
10
2
2.5
50
Tribal Maternal, Infant, and Early Childhood Home Visiting Program: Tribal Engagement and Capacity Monthly Snapshot (TECS)
68
12
.25
204

Total Annual Respondents:
862
Average 
# Annual Responses:
2.6

Average Burden Hours per Response:
5
Total Ongoing Annual Burden Hours: 
8,716


Requested Burden for New Generic Information Collections
The burden estimate for the next three years of approval is estimated based on ACF’s use of this generic, approved GenICs, and internal discussions regarding the program office needs and ACF priorities in the upcoming years. We have reduced the estimated average number of responses per respondent from 3 to 2 responses annually and have reduced the estimated average time per response from 6 to 5 hours. 

Instrument
Number of Respondents
Number of Responses per Respondent
Average Burden Hour per Response
Burden Hours
Average Hourly Wage*
Total Cost
Program Specific PPRs
900
2
5
9,000
$67.26*
$605,340
*This amount accounts for fringe benefits and overhead.

The cost to respondents was calculated using an average of the following Bureau of Labor Statistics (BLS) job codes: 
    • 11-9151: Social and Community Service Managers ($41.39)
    • 11-9031: Education Administrators, Preschool and Childcare Center/Program ($25.87)

The average mean hourly wage is $33.63. To account for fringe benefits and overhead the rate was multiplied by two, which is $67.26.  https://www.bls.gov/oes/tables.htm 





    13. Estimates of Other Total Annual Cost Burden to Respondents and Record Keepers 
There are no monetary costs to respondents in completing and submitting the program-specific PPR.


    14. Annualized Cost to the Federal Government 
Costs to the Federal Government are estimated based on about 5% time of a GS-132 for initial creation of the form, data collection and review.  This is an estimate of $6,029 per information collection. Based on the past three years, we have multiplied this by 15 collections to estimate a cost of $90,434.25. 


    15. Explanation for Program Changes or Adjustments 
This is a request for an extension to a previously approved overarching generic and select ongoing collections approved under this generic. Adjustments to burden estimates reflect changes in the currently approved and ongoing GenICs and updates to estimated average number of responses and burden hours per response to reflect planned use for upcoming years. For proposed new collections we have reduced the estimated average number of responses per respondent from 3 to 2 responses annually and have reduced the estimated average time per response from 6 to 5 hours.


    16. Plans for Tabulation and Publication and Project Time Schedule 
Data collected from generic PPRs are often published on the ACF website and used to fulfill requirements such as reports to Congress, which are made public. Any plans to publish results will be described in individual ICs under this generic clearance.


    17. Reason(s) Display of OMB Expiration Date is Inappropriate 
Not applicable.


    18. Exceptions to Certification for Paperwork Reduction Act Submissions
No exceptions.