Supporting Statement B

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    B. COLLECTIONS OF INFORMATION EMPLOYING STATISTICAL METHODS

        1. Describe (including a numerical estimate) the potential respondent universe and any sampling or other respondent selection method to be used. Data on the number of entities (e.g. establishments, State and local governmental units, households, or persons) in the universe and the corresponding sample are to be provided in tabular form. Indicate expected response rates for the collection as a whole. If the collection had been conducted previously, include the actual response rate achieved during the last collection.

The Election Assistance Commission Progress Report (EAC-PR) will consist of questions for grantees, which include the 50 states, the District of Columbia, Puerto Rico, and four territories. As this report is a required part of grant compliance we expect 100 percent response from our grantees.

        2. Describe the procedures for the collection, including: the statistical methodology for stratification and sample selection; the estimation procedure; the degree of accuracy needed for the purpose described in the justification; any unusual problems requiring specialized sampling procedures; and any use of periodic (less frequent than annual) data collection cycles to reduce burden.

The population for the data collection is the 56 states and territories (EAC grantees) receiving HAVA grants. Recipients will be notified by email of open reports. A copy of the report as well as the guidance will be posted on the EAC website. EAC will also offer technical assistance, as requested, in completing and submitting progress reports.

        3. Describe the methods used to maximize response rates and to deal with non-response. The accuracy and reliability of the information collected must be shown to be adequate for the intended uses.

The form will be an online fillable format with secure and direct submission to the EAC. The EAC will ensure clear instructions, unambiguous definitions, and make technical assistance available for respondents. Grantees will have the option to complete the form independently through the online platform or by interview with EAC staff. EAC will employ a data quality assurance process, in which information submitted by respondents will be carefully reviewed to ensure completeness and accuracy of their submissions. The form will also require respondents to finalize their data and certify it as complete and accurate to the best of their knowledge. Interview responses will be transcribed by EAC staff into the online fillable form to ensure all interview-based respondents will also be required to certify their data prior to submission. Response to compliance-based progress reporting by grantees may not be opted out of. Corrective action will be implemented where grantees are found to be negligent in submitting reports that are not timely, complete, certified, and accurate.

        4. Describe any tests of procedures or methods to be undertaken. Tests are encouraged as effective means to refine collections, but if ten or more test respondents are involved OMB must give prior approval.

The EAC does not plan to test this implementation given this is a request for extension of the existing form under OMB Control Number: 3265-0026.

        5. Provide the name and telephone number of individuals consulted on the statistical aspects of the design, and the name of the agency unit, contractor(s), grantee(s), or other person(s) who will actually collect and/or analyze the information for the agency.

The EAC staff member responsible for conducting this information collection is:
Risa Garza, Grants Director
633 3rd St. NW, Ste. 200
Washington, DC 20001
[email protected]