Form N\A Fulbright-Hays Group Projects Abroad Directors Language

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Pre-Seminar

Participant Administration
Project Overview
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Pre-Seminar Report

Program:
GPA
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0

Review and edit project information and contact information for the project director. To change the name,
phone or email of the project director, contact your program officer for assistance.
Project Information
* Required fields

Post-Seminar

Orientation Evaluation
In-Country Activities
In-Country Experience Eval
Sources of Funding
Status/Impact
Budget
Invitational Priorities
View/Submit
Post-Seminar Report

Project director:
Title:
Street: *
City: *
State:

Select one

Country: * Select one
Postal code: *
Phone:
Fax:
Email:
Web address:
Home institution: * Select one
Project title: *
World area: * Select one
U.S. Dept. of ED program officer:

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Pre-Seminar

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Pre-Seminar Report

Program:
GPA
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0

To add a user with permission to edit reports for this project, enter the person's first name, last name and
email address. The IEPS system will email login information to each added user.
To remove a user, clear the fields and click "Save."
Additional Users
* Required fields

Post-Seminar

Orientation Evaluation
In-Country Activities
In-Country Experience Eval
Sources of Funding
Status/Impact
Budget
Invitational Priorities
View/Submit
Post-Seminar Report

First Name *

Last Name *

Title

Save

Phone

Email *

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Program:
GPA
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0

Pre-Seminar

Participant Administration
Project Overview
View/Submit
Pre-Seminar Report

Create a Travel Approval Request (TAR) for each grant-funded participant who is traveling to or from the
U.S.
Travel Approval Requests

Post-Seminar



Orientation Evaluation
In-Country Activities
In-Country Experience Eval
Sources of Funding
Status/Impact
Budget
Invitational Priorities
View/Submit
Post-Seminar Report











The TARs for this grant are listed below.
To view or edit a TAR, click "Update."
To remove a TAR, click "Delete."
To add a TAR, click the "Add a Travel Approval Request" button.
For travel to the U.S., only international travel costs need to be approved.
After entering a TAR, click the "Submit to IEPS" button at the bottom of the page to submit it to IEPS.
The IEPS system will notify your program officer by email when the TAR is submitted.
Once the TAR is approved or disapproved, the IEPS system will send you an email with additional
information from your program officer.
Once the TAR has been approved by IEPS, you will not be able to update it.
Note: If no grant funding was used to support travel to or from the U.S., do not create a TAR.

The TAR must be submitted to IEPS at least 30 days prior to the traveler's departure.

Add a Travel Approval Request
Action

Name(s)

Status

Country

Type

Purpose

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Project Information
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Travel Approval Request
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Pre-Seminar

Participant Administration
Project Overview
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Pre-Seminar Report
Post-Seminar

Orientation Evaluation
In-Country Activities
In-Country Experience Eval
Sources of Funding
Status/Impact
Budget
Invitational Priorities
View/Submit
Post-Seminar Report

Program:
GPA
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0

Enter the Travel Approval Request (TAR) information for each grant-funded participant traveling either to or
from the U.S. or in-country.
Travel Approval Request
* Required fields

Group or individual: * n
j Group n
k
l
m
i Individual
j
k
l
m
(If there is more than one participant, elaborate in the "Purpose of travel explanation.")

Number of participant(s): *

0

Participant name(s): *
(limit 500 characters)

Travel to or from U.S.: * m
n To n
j
k
l
i From U.S.
j
k
l
m
Fulbright-Hays GPA funds * g
c In-Country g
d
e
f
c International
d
e
f
used for travel:
Type of participant: * Select one
Purpose of travel: * Select one
Purpose of travel explanation: * (limit 2,000 characters)
(Provide a brief explanation of the purpose of travel. If the purpose is research, show relevance to program activities. Provide a
justification for the travel relating it to the scope of the work. Indicate whether this funding was in the original approved budget.)

Discipline / Field(s):

Select all that apply
Accounting
Agriculture
Anthropology
Archaeology

Country(ies): * (For travel to the U.S., select the country the participant is traveling from.)

Select one
Select one
Select one
Select one
Select one
Fulbright-Hays GPA funds *
0
$
expended:
Explanation of funds expended: * (limit 2,000 characters)
(Provide a detailed itemized breakout of the funds expended, e.g., lodging, per diem, travel. Clearly explain all expenditures.)

Departure date: *

(mm/dd/yyyy)

Return date: *

(mm/dd/yyyy)

Comments: (limit 1,000 characters)

Participant's Departure Itinerary

Departure
Date
(mm/dd/yyyy) From City

From State
or Country

Arrival Date
(mm/dd/yyyy) To City

To State or Country

Airline and Flight
Number

From State
or Country

Arrival Date
(mm/dd/yyyy) To City

To State or Country

Airline and Flight
Number

Save and Return to List

Submit to IEPS

Participant's Return Itinerary

Departure
Date
(mm/dd/yyyy) From City

Save and Add Another TAR

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Travel Approval Request
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Pre-Seminar

Program:
GPA
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0

Current Report Information:

Start Date:
End Date:

Participant Administration
Project Overview
View/Submit
Pre-Seminar Report
Participant Administration
Post-Seminar



Orientation Evaluation
In-Country Activities
In-Country Experience Eval
Sources of Funding
Status/Impact
Budget
Invitational Priorities
View/Submit
Post-Seminar Report





Due Date:
Submit Date:

Amount: $0

To view / edit a participant's record, click "Update."
To remove a participant's record, click "Delete."
To add a participant, click the "Add a Participant" button.
To send an email notification to participants, check the "Notify" box and click the "Notify Participants"
button. Participants must have their spam filters set to allow email from
[email protected].

Notify Participants
Action

Notify

Name

Email

Add a Participant
Submitted

Notified

View Report

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Travel Approval Request
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Pre-Seminar

Participant Administration
Project Overview
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Pre-Seminar Report

Program:
GPA
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0

Current Report Information:

Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Enter the following information about each participant, including project administrators.

Post-Seminar

Add a Participant

Orientation Evaluation
In-Country Activities
In-Country Experience Eval
Sources of Funding
Status/Impact
Budget
Invitational Priorities
View/Submit
Post-Seminar Report

* Required fields

Participant name: *
First name

Last name

Email: *
Position title: *
Institution or Employer: * Select one
Other:
(If institution not in dropdown)

Street address: *
City: *
State:

Select one

Country:

Select one

Postal code:
Participant type: * Select one
Specialty: * Select one
Has the individual previously participted in a Fulbright-Hays Seminars or Group Projects Abroad
project? *

j Yes n
k
l
m
n
j No
k
l
m
If so, for what year(s) and country(ies)?

Save and New Entry

Save and Return to List

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Project Information
Additional Users
Travel Approval Request
Select a Report
Pre-Seminar

Participant Administration
Project Overview
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Pre-Seminar Report

Program:
GPA
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0

Current Report Information:

Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Enter the following information about the Fulbright-Hays Group Projects Abroad grant.

Post-Seminar

Project Overview

Orientation Evaluation
In-Country Activities
In-Country Experience Eval
Sources of Funding
Status/Impact
Budget
Invitational Priorities
View/Submit
Post-Seminar Report

* Required fields
Use the fields below to upload attachment files with the itinerary, key personnel in host country, selection criteria and publicity
materials. The files must be in one of the following formats: Word, PowerPoint, Excel, Adobe PDF or HTML. Press the "Browse..."
button to the right of each attachment field to attach a file. When prompted, locate and select the file to upload.

Itinerary: *

Browse...
Please include international flight and travel information in the itinerary.

Key personnel in host country: *

Browse...

Selection criteria: *

Browse...

Publicity materials: *

Browse...

Project type: * Select one
Focus of project: * f
g Foreign language g
c
d
e
c Area studies
d
e
f
Language(s): Select all that apply

Abron
Achinese (Achenese)
Acholi
Afar
Afrikaans
(for multiple selections, hold down "ctrl" or "apple" key and click)

Country(ies): * Select all that apply

Afghanistan
Albania
Algeria
American Samoa
Andorra
(for multiple selections, hold down "ctrl" or "apple" key and click)

Save

Save and Continue

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Travel Approval Request
Select a Report
Pre-Seminar

Participant Administration
Project Overview
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Pre-Seminar Report

Program:
GPA
Project:
Award #:
Project Director:
World Area:
Current Report Information:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0
Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Evaluate the pre-departure orientation. Describe any exemplary activities and note areas for improvement.
Include the following categories, if applicable:
Post-Seminar
 Language instruction;
Orientation Evaluation
 Delivery of the information in the orientation, including pacing and appropriateness;
In-Country Activities
 Cultural sensitivity of program coordinators;
In-Country Experience Eval  Adequacy of preparation to make participants feel comfortable and ready to travel; and
Sources of Funding
 Overall preparation for the orientation.
Status/Impact
Budget
Pre-Departure Preparation and Orientation Evaluation
Invitational Priorities
View/Submit
Exemplary activities: (limit 4000 characters)
Post-Seminar Report

Areas for improvement: (limit 4000 characters)

Save

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Travel Approval Request
Select a Report
Pre-Seminar

Participant Administration
Project Overview
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Pre-Seminar Report

Program:
GPA
Project:
Award #:
Project Director:
World Area:
Current Report Information:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0
Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Indicate the number of each of the following in-country activities conducted. Explain any differences
between the proposed and the actual activities.

Post-Seminar

Orientation Evaluation
In-Country Activities
In-Country Activities
In-Country Experience Eval
Sources of Funding
Status/Impact
Budget
Invitational Priorities
View/Submit
Post-Seminar Report

Category

Total
Number

Lectures
Site visits
Cultural activities
Hours of free time
Contacts with host-country counterparts
Group debriefings
Language sessions

Explain any differences between the activities which were actually carried out and the proposed itinerary.
(limit 500 characters)

Save

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Travel Approval Request
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Pre-Seminar

Participant Administration
Project Overview
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Pre-Seminar Report

Program:
GPA
Project:
Award #:
Project Director:
World Area:
Current Report Information:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0
Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Evaluate the in-country experience. Describe any exemplary activities and note areas for improvement.
Include the following categories, if applicable:
Post-Seminar
 Condition of housing facilities;
Orientation Evaluation
 Quality of food and dining services;
In-Country Activities
 Condition of meeting facilities;
In-Country Experience Eval  Quality of host country faculty and teachers;
Sources of Funding
 Quality of other host country counterparts;
Status/Impact
 Quality and value of interaction with other program participants;
Budget
 Quality of service provided by host country administering agencies;
Invitational Priorities
 Time scheduling and itinerary;
View/Submit
 Pacing of itinerary; and
Post-Seminar Report
 Ability to meet the special needs of participants.
In-Country Experience Evaluation
Exemplary activities: (limit 4,000 characters)

Areas for improvement: (limit 4,000 characters)

Save

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Travel Approval Request
Select a Report
Pre-Seminar

Program:
GPA
Project:
Award #:
Project Director:
World Area:
Current Report Information:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0
Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Participant Administration
Project Overview
View/Submit
Pre-Seminar Report

Provide the following information about the funding support for the project. Totals will be automatically
calculated.

Post-Seminar

Sources of Funding

Orientation Evaluation
* Required fields
In-Country Activities
In-Country Experience Eval Was the Fulbright-Hays GPA funding adequate to complete the project as planned?
*
Sources of Funding
j Yes n
k
l
m
n
j No
k
l
m
Status/Impact
Budget
Federal Funding
Invitational Priorities
View/Submit
j Yes n
k
l
m
j No
k
l
m
Did the project receive federal funding in addition to the Fulbright-Hays GPA grant? * n
Post-Seminar Report
Total amount of other federal funding:
$
Source of other federal funding:

Non-Federal Funding

Did the project receive non-federal funding? * m
n Yes n
j
k
l
j No
k
l
m
Participant cost-sharing per person:
$
Total participant cost-sharing:
$
School district cost-sharing:
$
Institution cost-sharing:
$
Non-profit organization(s) cost-sharing:
$
__________
Total non-federal funding:
$
Total amount of all federal and non-federal funding:

Save

$

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Pre-Seminar

Participant Administration
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Pre-Seminar Report

Program:
GPA
Project:
Award #:
Project Director:
World Area:
Current Report Information:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0
Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Describe your progress in accomplishing planned grant activities in the current reporting period.

Status / Impact
Orientation Evaluation
Required field
In-Country Activities
In-Country Experience Eval (limit 10,500 characters)
Sources of Funding
Status/Impact
Budget
Invitational Priorities
View/Submit
Post-Seminar Report
Post-Seminar

Save

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Pre-Seminar

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Pre-Seminar Report
Post-Seminar

Program:
GPA
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0

Current Report Information:

Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

For each category, enter the amount of Title VI GPA funds expended during the current reporting period.
Report on expenditures from 04/01/2005 through 04/30/2006. Totals will be automatically calculated.
Budget

Orientation Evaluation
In-Country Activities
In-Country Experience Eval
Sources of Funding
Status/Impact
Budget
Invitational Priorities
View/Submit
Post-Seminar Report

Budget Category

Title VI GPA Funds Spent
in the Current Reporting
Period

Personnel

$

Fringe Benefits

$

Travel

$

Equipment

$

Supplies

$

Contractual

$

Other

$

Total Direct Costs

$

Total Indirect Costs
(may not exceed 8% of direct costs)

$

Total Budget

$

Comments: (limit 1,000 characters)

Budget attachment: Excel spreadsheet only. Attach a spreadsheet with the proposed budget for the next one year budget
period.

Browse...
(Click the "Browse..." button to attach an electronic copy of the project budget. When prompted, locate and select the budget file.
Only one spreadsheet may be attached to this report. Uploading a document replaces the document previously attached.)

Save

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Pre-Seminar

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Pre-Seminar Report
Post-Seminar

Program:
GPA
Project:
Award #:
Project Director:
World Area:
Current Report Information:

Grant Start Date:
Grant End Date:
Final Due Date:
Amount:
$0
Start Date:
End Date:

Due Date:
Submit Date:

Amount: $0

Describe any activities that took place during the current reporting period which address the invitational
priorities of the program. Indicate if grant funds were used to support the activities. To view a list of the
relevant invitational priorities, click here.

Orientation Evaluation
In-Country Activities
Invitational Priorities
In-Country Experience Eval Required field
Sources of Funding
Status/Impact
(limit 4,000 characters)
Budget
Invitational Priorities
View/Submit
Post-Seminar Report

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Pre-Seminar

Participant Administration
Project Overview
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Pre-Seminar Report
Post-Seminar

Orientation Evaluation
In-Country Activities
In-Country Experience Eval
Sources of Funding
Status/Impact
Budget
Invitational Priorities
View/Submit
Post-Seminar Report

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