Survey of Occupational Injuries and Ilnesses - State and Local

Options for Reporting Your Survey of Occupational
Injuries and Illnesses Data
U.S. Department of Labor
Bureau of Labor Statistics
The Bureau of Labor Statistics is pleased to offer three methods of reporting your Survey of Occupational Injuries and Illnesses data.
1. You can complete your survey booklet by hand and return it to us by using the enclosed Business Reply Mail envelope.
2. You can report your injury and illness data on the BLS Internet.
3. You can receive an electronic copy of the survey form by e-mail, enter your data, and then return it to us via e-mail.

Using the Internet to Report Your Data
Step 1: Register with the BLS
Before you can report your injury and illness data on the BLS
Internet, you must register with the BLS.
Even if you registered with us in previous years, we have
streamlined our registration process. Please follow these
instructions below to register with BLS to report your 2007
survey data. If you need help, please contact
[email protected].
1.

3.

Enter the 12-digit Permanent User ID in the field labeled
“Account Number” and the Temporary Password in the
field labeled “Password”. See Exhibit 1 to locate the
Permanent User ID and Password on the front cover of your
survey booklet. Click on the I Accept button.
Enter your information on the Enter New User Information
page. You must complete the items with a red asterisk.
Click on the Continue arrow.

4.

Create a permanent password. Write down your password
and keep it in a safe place. Click on the Continue arrow.

5.

Print the confirmation page that lists your permanent
account number. You will need this permanent account
number to access our system in the future. Click on the
Continue arrow.
Note: This account number will also be sent to the e-mail
address entered in #3.

6.

1.

Read the “Dear Employer” letter and click Continue.

2.

Find your establishment ID in the first column on the
screen. This number can be found on the mailing label on
the front cover of your survey booklet. An example of an
ID is 123456789-1. See Exhibit 1. Click Select.

3.

Begin to enter your data. Follow the onscreen instructions.
The electronic form corresponds to your hardcopy survey
booklet. Your data are saved when you move from one
screen to another.

4.

When you are finished, click Print on the ‘Review and Print
the Data You Entered’ screen to get a copy of your data.
Be sure to click Submit your Data to BLS on the bottom of
the screen to transmit your information to BLS.

5.

If you have more than one survey to complete, click on the
link to Enter data for another establishment from the
‘Thank You’ page.

6.

To logout, click the link to Logout found in the top righthand corner of the screen.

Open your Internet browser and type https://idcf.bls.gov
in the address box. The “s” in “https” is required.
If a Client Authentication or Choose a Digital Certificate
pop-up window appears, click on the Cancel button. You
will get this pop-up window if you already have another
digital certificate on your computer.

2.

Step 2: Report Your Data

On the next screen, select Survey of Occupational Injuries
and Illnesses from the Please Select a Survey drop-down
box and then click on the Continue arrow.

Additional registration instructions can be found at
http://www.bls.gov/idcf/instructions.htm. Our website
cannot be accessed through these instructions.

Online help is available by clicking on the Help link that
appears on each screen.
If you have reported via the Internet, you do not need to mail
your survey form to us.
If you find that you need to make changes to the data you report
to us, you can. Simply log on to our site and navigate to the
place in the form where changes are necessary and enter the
revised data. Once you have made your changes, be sure to
click Submit Your Data to BLS to transmit your revised
information to us.
If you have questions regarding your participation in the survey,
please send e-mail to [email protected].

Exhibit 1: An example label.

Using E-Mail to Report Your Data
Before you can report your injury and illness data via e-mail you
must obtain an electronic copy of the survey form.

You will need your company address
and your establishment ID if you report
via e-mail. The first 2 digits of your
establishment ID is the State code.

You will need the Permanent
User ID and Temporary
Password if you report via the
Internet.

The survey form is a Microsoft Word ® form that is formatted
to allow you to type your information into each of the data
fields. The fields in the electronic survey form correspond
exactly to the fields on the hard copy survey form you received
in the mail.
1.

To obtain an electronic copy of the survey form, send an email to: [email protected]. By an automated
response, you will receive an electronic copy of the survey
form to complete. Do not reply to this message—it is from
an unattended mailbox and any replies will not be
responded to or forwarded.

2.

Save the form to your computer and open it using Microsoft
Word ®.

3.

Begin by entering your establishment’s identifying
information on the cover page of the survey form. You will
need to refer to the label on the front cover of the survey
form you received in the mail. You must provide us with
your 12-digit establishment ID number and your company
name and address. See exhibit 1.

Why are Occupational Injury and
Illness Data Important?
Your data are important for making the American workplace
safer. Data you report are aggregated with data from other
establishments and used to identify injury and illness patterns
among industries and occupations.
Industries with at least 100,000 nonfatal occupational injuries and illnesses, 2004
Hospitals

284.6

Nursing and residential care facilities

215.2

Transportation equipment
manufacturing

151.5

General merchandise stores

146.1

Administrative and support services

134.4

Ambulatory health care services

4.

5.

Once you have filled in your identifying information on the
cover page, you can navigate through the fields on the form
by using the TAB key.
When you have completed typing all of your information,
save the form on your computer.

124.6

Food manufacturing

122.3

Fabricated metal product
manufacturing

119.9

Merchant wholesalers, durable goods

117.5

Building equipment contractors

117.2

Supermarkets and other
grocery stores

114.1

Full-service restaurants
Merchant wholesalers,
nondurable goods

105.7

Limited-service eating places

104.2

113.3

0

40

80

120

160

200

240

280

320

Injuries and Illnesses, numbers in thousands

6.

7.

Attach the electronic survey form you completed and saved
to an e-mail message and send it to the appropriate BLS
State agency by finding your 2-digit State code on the list
attached to the electronic form you received.
You will receive an automated response when your
electronic survey form has been received by the BLS. Do
not reply to this message—it is from an unattended mailbox
and any replies will not be responded to or forwarded.

SOURCE: Bureau of Labor Statistics, U.S. Department of Labor, Survey of Occupational Injuries and Illnesses.

Occupations with the highest median days away from work, 2004
Truck drivers, heavy and tractor-trailer

12

Truck drivers, light or delivery services

12
12

Transportation workers, all other
11

Industrial machinery mechanics
Farmworkers and laborers, crop, nursery,
and greenhouse

11
10

Construction laborers

10

Electricians

Note: If you report your survey via this method, you do not
need to mail your survey form to us.

9

Carpenters

9

Metal workers and plastic workers, all other

9

Industrial truck and tractor operators

If you have questions regarding your participation in the survey,
please send e-mail to [email protected].
As a participant in a U.S. Bureau of Labor Statistics (BLS)
statistical survey, you should be aware that use of electronic
transmittal methods in reporting data involves certain inherent
risks to the confidentiality of those data. Further, you should be
aware that responsible electronic transmittal practices employed
by the BLS cannot completely eliminate those risks.
The BLS is committed to the responsible treatment of the data
you report and will take appropriate steps within their ability to
protect the confidentiality of those data.

7

All occupations
0

2

4

6
8
10
Median days away from work

12

14

SOURCE: Bureau of Labor Statistics, U.S. Department of Labor, Survey of Occupational Injuries and Illnesses.

You can compute your own injury and illness incidence rate for
safety management purposes and to compare with your industry.
Visit: http://data.bls.gov/IIRC/.
You can access data on industry, demographic characteristics,
and case characteristics through the Profiles on the Web tool by
visiting: http://data.bls.gov/GQT/servlet/InitialPage.
To get the latest occupational injury and illness statistics, please
visit us at http://www.bls.gov/iif/home.htm.