FISAP and Instructions (Private Institutions)

Your completed FISAP
must be transmitted via FISAP on the Web by October 1, 2007

Fiscal Operations Report for 2006-2007
and
Application to Participate for 2008-2009
(FISAP)
in the Federal Perkins Loan,
Federal Supplemental Educational Opportunity Grant (FSEOG),
and Federal Work-Study (FWS) Programs

U.S. Department of Education
Federal Student Aid

2008-2009 FISAP Instructions

Contents
Page
Introduction to the Fiscal Operations Report and Application to Participate (FISAP.............i
PART I

Identifying Information, Certification and Warning
Instructions........................................................................................................ I-1

PART II

Application to Participate
Instructions........................................................................................................ II-1

PART III

Federal Perkins Loan Program Report
Instructions........................................................................................................ III-1

PART IV

FSEOG Program Report
Instructions........................................................................................................ IV-1

PART V

FWS Program Report
Instructions......................................................................................................... V-1

PART VI

Program Summary
Instructions......................................................................................................... VI-1

The Legal Reason You Must
Complete the Application to Participate
The law states that if the U.S. Department of
Education (Department) does not receive a
completed application by October 1 each year,
you cannot be assured your school will be
allocated funds for any of the campus-based
programs. The regulatory and statutory citations
are Federal Perkins Loan (34 CFR 673.3) (20
U.S.C. 1087bb), FWS (34 CFR 673.3) (42
U.S.C. 2752), and FSEOG (34 CFR 673.3) (20
U.S.C. 1070b-3).
The Legal Reason You Must Complete the
Fiscal Operations Report
Federal regulations state that if you spent
campus-based program funds in 2006-2007 or
have a Federal Perkins Loan Fund, you must
submit a Fiscal Operations Report. The
regulatory and statutory citations are as follows:
Federal Perkins Loan (34 CFR 674.19), FWS
(34 CFR 675.19), and FSEOG (34 CFR
676.19), (20 U.S.C. 1094).

Disclosure of Estimated Burden
According to the Paperwork Reduction Act of
1995, persons are not required to respond to a
collection of information unless it displays a
valid OMB control number. The FISAP’s OMB
control number is 1845-0030.
The time required to complete this information
collection is estimated to average 6.86 hours per
response, including the time to review
instructions, search existing data resources,
gather the needed data, and complete and review
the information collection. If you have any
comments concerning the time estimate’s
accuracy, or suggestions for improving this
form, please write to U.S. Department of
Education, Washington, D.C. 20202-4651. If
you have comments or concerns regarding
the status of your school’s submission of this
form, contact the Campus-Based Call Center at
1-877-801-7168. Customer service
representatives are available Monday through
Friday from 8:00 a.m. until 8:00 p.m. (ET). You
may also send an e-mail to [email protected].

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2008-2009 FISAP Instructions

Introduction to the Fiscal Operations Report and Application
to Participate (FISAP)
What is the FISAP?
The FISAP contains two sections:




the Application to Participate in the three
campus-based programs (Federal Perkins
Loan, Federal Supplemental Educational
Opportunity Grant [FSEOG], and Federal
Work-Study [FWS]) for the award year
July 1, 2008 through June 30, 2009, and
the Fiscal Operations Report for program
participation during the award year July 1,
2006 through June 30, 2007.

What do these programs provide?
All programs provide funds (in different ways)
to students with financial need to help pay
postsecondary education costs.

Your school does not need to establish
eligibility before filing the FISAP by the
October 1, 2007 deadline. However, if your
school wishes to participate in the campusbased programs in the 2008-2009 award year,
you must submit the online PPA
application—along with all supporting
documents required to receive an eligibility
and certification determination—by
February 8, 2008.
Will I need to complete the entire FISAP?
Not necessarily. To decide what parts must be
completed, you must know what your school did
last year and what it plans to do next year. The
FISAP contains data cells for two separate
award years: an Application for funds for 20082009 and the Fiscal Operations Report for funds
received in 2006-2007.

The Federal Perkins Loan Program provides
low-interest loans, the FSEOG Program offers
grants, and the FWS Program provides part-time
employment for students. Each program has a
CFDA number. (“CFDA” is the acronym for the
Catalog of Federal Domestic Assistance, which
describes all federal programs.) For Perkins, the
number is CFDA#84.038; for FSEOG, it is
CFDA#84.007; and for FWS, it is
CFDA#84.033.

The FISAP is divided into three main areas:
Identifying Information, Certification and
Warning; the Application to Participate; and the
Fiscal Operations Report. (See the table of
contents for the six FISAP parts.)

For this situation

Complete these parts

What should new applicants do to participate
in the campus-based programs?

You are requesting
funds for 2008-2009

FISAP, Part I:
Identifying Information,
Certification and
Warning

If your school is a first-time participant or does
not possess a current Program Participation
Agreement (PPA) for the Title IV programs,
apply for participation to the U.S. Department of
Education’s School Eligibility Channel (SEC).
Schools must use the online application
available at http://eligcert.ed.gov.

Introduction to the FISAP

Use the following table to determine what parts
need to be completed.

FISAP, Part II:
Application to
Participate

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2008-2009 FISAP Instructions
For this situation

Complete these parts

You received funds
for 2006-2007

FISAP, Part I:
Identifying Information,
Certification and
Warning
FISAP, Parts III, IV, V:
Fiscal Operations Report
(as applicable)
FISAP, Part VI: Program
Summary

In addition, if your school is in the process of
liquidating its Federal Perkins Loan Fund, or
you made loans from the Fund even though your
school did not receive a Federal Capital
Contribution for the 2006-2007 award year, you
must complete the Identifying Information,
Certification and Warning section and the Part
III Perkins Loan Program section of the Fiscal
Operations Report.
My school has additional locations. Can I
complete one FISAP to cover funding for all
locations?
Yes, you may always submit one application. In
fact, a school must submit only one application
if the following conditions are true:




The school has one Eligibility Certification
and Approval Report (ECAR) from the
Department’s School Eligibility Channel
(SEC) that covers the school’s locations, and
those locations are not separately eligible,
and
Those locations have students eligible for
assistance under these programs.

You must include data for all eligible locations
and make funds reasonably available to all
eligible students.
The Department considers locations not
included in the ECAR to be non-eligible sites.

Introduction to the FISAP

Therefore, students attending such locations
cannot be included in the FISAP or receive aid
under these programs.
Schools with separate ECARs that are under the
same administrative control or ownership have
the following options:
OPTION A: Each school may complete a
separate application. (Any data you enter in a
school’s application must not be duplicated in
any other school’s application.)
OPTION B: These schools may combine to
complete one application. In this case, you must
include in your FISAP the name, address, and
OPEID of each separately eligible school
location the FISAP covers. You must also be
able to provide all FISAP data separately for
each location if required to do so by an audit or
program review.
On the bottom of the first page of the
Identifying Information screen, you will be
asked if you are listing any other separately
eligible locations that are included in the
application. If you answer yes, you must enter
all locations on that screen.
How do I submit my FISAP data?
You must go online to the Department’s FISAP
on the Web site: http://cbfisap.ed.gov. At that
site, you can also receive communications from
the Department and submit corrections.
To submit your FISAP on the Web, you must
have a User ID and password. If you don’t have
these, go to the Web site mentioned above and
click on the “Login” button. Then click on the
registration link in the left navigation bar and
enter the information requested. Once you have
registered, you will receive your User ID by email. When you have your ID, return to the site
and click “Login.” Enter your User ID and the
password you created when you registered.
Click “Submit” to access eCB.

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2008-2009 FISAP Instructions
Note: If you are a new destination point
administrator (DPA) at your school, before you
can register, you must go to http://
fsawebenroll.ed.gov to enroll.
What does the Department of Education do
with the FISAP information I submit?
The Department uses the information you
provide in the Application to Participate and in
the Fiscal Operations Report to determine the
amount of funds you will receive for each
campus-based program. You must provide
accurate data. If you do not, you might not
receive all the funds to which you are entitled,
or you might be required to return funds you
were not entitled to receive. You must retain
accurate and verifiable records for program
review and audit purposes.
The Department uses your Fiscal Operations
Report data to manage the Perkins Loan Fund
portfolio and to monitor expenditures in the
campus-based programs.

What general instructions should I follow
when I complete the FISAP?
Have these instructions handy as you
complete your FISAP to make sure you have
reported information correctly.
Use actual figures, except where estimates are
requested.
When a dollar amount is requested, use whole
dollars only. Do not report cents. The
electronic FISAP system will not accept cents.
Round to the nearest dollar. For example, report
$175 if the actual amount in your records is
$175.49. Report $176 if the actual amount in
your records is $175.50.
Do not enter negative amounts. The FISAP on
the Web will accept only positive amounts.
(Most calculations are performed for you.)
Complete only those items that pertain to your
school.

When is the FISAP due?
The FISAP data must be submitted before
midnight EDT on October 1, 2007.
How do I know the Department of Education
has received my FISAP?
After submission, your school will receive a
confirmation listing the date and time the
Department received your FISAP.
When will I hear from the Department about
my school’s award amounts?
The Department lets you know your tentative
2008-2009 award amount(s) by February 1,
2008 and your final award amount(s) by
April 1, 2008.

Introduction to the FISAP

What are the deadline dates for the 20082009 award year?

2007-2008
FISAP
on the Web
available to
schools
FISAP
Reallocation
submission to
ED
FISAP
submission to
ED
FISAP edit
corrections due
to ED

By August 1,
2007

By August 17,
2007

By October 1,
2007
By December 15,
2007

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2008-2009 FISAP Instructions

Tentative awards
posted on the
Web
Underuse of
Funds Waiver
Request
Deadline
Submission of
Institutional
application for
approval to
participate in the
FSA programs
Work-Colleges
application and
agreement to ED
Schools receive
waiver request
approvals/
denials
Final awards
posted on the
Web
FWS
Community
Service Waiver
Request to ED

By February 1,
2008
By February 8,
2008

By February 8,
2008

By March 7,
2008
By March 14,
2008

By April 1, 2008

By April 25,
2008

Introduction to the FISAP

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2008-2009 FISAP Instructions

Instructions for Part I:
Identifying Information, Certification
and Warning
Who must complete Part I?
All schools must complete Part I and must
submit the signed hard copy of the certification
and signature pages (see page I-3).
Field-by-field instructions for Part I
Section A. Identifying Information
Field
1a Name and address of school
If your school currently participates in the
campus-based programs, the FISAP on the
Web automatically provides your school’s
name and address as it is listed in our files.
You will need to verify this data for
accuracy and make any corrections
necessary. You can update school changes
by going to http://eligcert.ed.gov. The
School Eligibility Channel (SEC) will
process these actions.
If your school is a new applicant, you will
need to enter its name and address, which
must be that of a school of postsecondary
education. The address must be the
school’s street address. Do not enter the
P.O. Box, an administrative entity location,
or the address of the corporation that
controls the school. To apply for eligibility,
go to the Web site given in the preceding
paragraph.
If the school is a new applicant for 20082009, but its students were included in the
2007-2008 application filed last year by
another school or location, see the
instructions for Field 5 on the next page.

The following are the only permissible
characters to use in Field 1a: letters (A-Z),
numbers (0-9), periods (.), apostrophes ('),
dashes (-), number signs (#), at (@),
percent signs (%), ampersands (&), slashes
(/), or blanks (spaces). Use street address
abbreviations such as APT (apartment) or
AVE (Avenue) if the address extends
beyond the space provided.
1b Mailing address (if different from 1a)
If your school currently participates in the
campus-based programs, the FISAP on the
Web automatically provides your school’s
mailing address as it is listed in our files.
You will need to verify this data for
accuracy and make any corrections
necessary.
If your school is a new applicant, you will
need to enter its mailing address if different
from the address in Field 1a. You may
enter a P.O. Box or an administrative entity
location. However, if your school uses the
services of a private firm in administering
these programs and reports that fact in
Field 7, do not report that firm here.
The following are the only permissible
characters to use in this field: letters (A-Z),
numbers (0-9), periods (.), apostrophes ('),
dashes (-), number signs (#), at (@),
percent signs (%), ampersands (&), slashes
(/), or blanks (spaces). Use street address
abbreviations such as APT (apartment) or
AVE (Avenue) if the address extends
beyond the space provided.

Part I: Identifying Information, Certification and Warning

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2008-2009 FISAP Instructions
2

OPEID Number

Note: If you are preparing this FISAP on
behalf of two or more schools with different
program types or lengths, for fields 3 and 4,
enter information representing the highest
percentage of enrolled students entered in
Part II, Section D.

The FISAP on the Web automatically
provides the OPEID.
3

Type of school
If your school currently participates in the
campus-based programs, the FISAP on the
Web automatically provides the type of
school as it is listed in our files. You will
need to verify this data for accuracy and
make any corrections necessary.
If your school is applying for campus-based
funds for the first time, select the type of
school that best describes your school.
Valid selections are
Public
Private/Non-Profit
Proprietary (with the
following sub-types):
Art
Business
Cosmetology
Trade and Technical
Other
Note: Only proprietary schools enter the
appropriate sub-type. If your school is
“public” or “private non-profit,” do NOT try
to select a proprietary sub-type.

4

Length/type of longest program
If your school currently participates in the
campus-based programs, the FISAP on the
Web automatically provides the length of
your school’s longest program. You will
need to verify this data for accuracy and
make any corrections necessary.
If your school is a new applicant, select the
number from the drop down box that best
describes the length of your school’s longest
program.

5

Additional locations
If your school currently participates in the
campus-based programs, the FISAP on the
Web automatically provides the name and
address of your school’s additional locations
(if any) as listed in our files. You will need
to verify this data for accuracy and make
any corrections necessary.
A school that includes students at other,
separately eligible schools must list the
name, address, and OPEID for each school
in the space provided.
Note: A school’s eight-digit OPEID must
end in “00” for that location to be
considered separately eligible (for example:
123456-00). If your school has a location
whose OPEID ends in anything other than
“00,” you cannot enter that location.
To enter or delete your school’s separately
eligible locations, perform the following
steps:


Click in the first field to enter the
OPEID of the additional location; then
press the Tab key to advance to the next
field and enter the name of the
additional location. Follow the same
steps for the address, city, state, and ZIP
code.
If you need to enter more than three
locations, click the “Add Location”
button, then repeat the above steps. The
“Add Location” button takes you to the
end of the locations listing where there
is a blank line(s) for entering new
locations.

Part I: Identifying Information, Certification and Warning

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2008-2009 FISAP Instructions
The “More Locations” button takes you
to the next screen that displays 1-10
locations. If you have more than 10
locations, use the links at the bottom of
the listings to navigate between
locations.


To delete an additional location, click
the “Delete Location” button, then select
the location you want to delete from the
drop down list. Locations are listed by
OPEID and name. After highlighting the
location to be deleted, click the “Delete”
button. Clicking the “Cancel” button
will return you to the previous screen.

If the school entered in Field 1a is a new
applicant for 2008-2009, but its students
were included in a 2007-2008 application
filed last year by another school, identify
that school’s name, address, and OPEID on
the FISAP “Additional Information” screen.
Then enter a brief explanation of how the
students came to be counted in different
places.
6

Financial Aid Administrator
If your school currently participates in the
campus-based programs, the FISAP on the
Web will provide the name, address,
telephone number, and e-mail address of
your school’s financial aid administrator.
You must verify this data for accuracy and
make any corrections necessary.
If your school is a new applicant, you will
need to enter all the FAA information in
Field 6. Note that the Department uses the
FAA e-mail addresses to communicate
with schools about campus-based
program issues.

7

Name and address of private financial aid
consultant firm, if any

private CPAs or billing and collection
agencies.
Section B. Certification and Warning
8

Chief Executive Officer (includes
President, Chancellor, and Director)
All entries must be completed in this
section. Your school’s CEO, President,
Chancellor, or Director must sign here to
certify that the school is in compliance with
the anti-lobbying requirements and that the
FISAP data is “true and accurate.” The
certifying official must be aware that the
information in this FISAP is subject to audit
and program review. Providing false or
misleading information may result in
criminal penalties.
You are required to send the hard copy of
the combined certification and signature
pages—containing Section A information
and containing, in Section B, the original
signature of one of the officials listed
above—to the address below. Print out these
pages by clicking the Self-Service tab, going
to “Forms and Reports,” selecting
“Signature Pages,” and then selecting “File”
and “Print.”
Mail the signature pages to the following
address:
FISAP Administrator
2020 Company, LLC
3110 Fairview Park Drive
Suite 950
Falls Church, VA 22042
Note: You submit signature pages only once
a year—not every time you submit a FISAP.
To see if your signature pages have been
logged as submitted, go to
http://cbfisap.ed.gov and log in, then select
“Self-Service,” then “Submission Log.”

If your school uses the services of a private
firm in the administration of these programs,
you must complete this field. Do not include

Part I: Identifying Information, Certification and Warning

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2008-2009 FISAP Instructions
The full text of the lobbying certification
will print as part of the Certification and
Warning page.

Part I: Identifying Information, Certification and Warning

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2008-2009 FISAP Instructions

Instructions for Part II:
Application to Participate
Who must complete Part II?
All schools must complete Part II to request
campus-based funds for the 2008-2009 award
year.
Section summaries are given below. Details
follow in these instructions.
Section A: Current legislation and regulations
contain formulas that use the information you
provide in this section to determine the amount
of funds your school will receive. Note: The
amount you request in Section A will be the
maximum you can receive.

for that program. The amount you request
should represent the maximum amount your
school believes it needs. Do not request more
federal funds for a program than you expect to
use. Unexpended balances from the previous
year indicate requests were over-estimated and
should be reduced.
Field
1 Federal Perkins Loan Level of
Expenditures (LOE)
Enter the amount your school wants to
expend from its loan fund to make loans to
students and to pay administrative and
collection costs.

Section B: Check “yes” here if your school
wants to withdraw from the Federal Perkins
Loan Program. You must follow the approved
liquidation procedures outlined in Dear Partner
Letter CB-00-5. You can also find more
information specific to the assignment process
in DPL CB-03-12.

Schools planning to expend loan fund cash
on hand in 2008-2009 must still complete
Field 1 even though they will not be
requesting any new Federal Capital
Contribution. (Schools cannot request
new Federal Capital Contribution for 20082009 because Congress has not authorized
these funds.)

Section C: You can request a waiver of the
penalty for an underuse of 2006-2007 award
year funds if you provide a written explanation
of the cause of the underuse and include steps
your school has taken to ensure the cause has
been remedied.

A school that will make no loans in 20082009 but anticipates charging allowable
collection costs to its loan fund cash must
request an LOE in Field 1.
2

Field-by-field instructions for Part II
Section A. Request for Funds for the 20082009 Award Year
Enter in Field 1 your Federal Perkins Loan
Level of Expenditure (LOE) request. In fields 2
through 4, enter the amount of authorization
your school wants to receive for each campusbased program. If you do not enter an amount in
a field, your school will not receive any funds

Part II—Application to Participate

Federal Perkins Loan Federal Capital
Contribution (FCC)
You cannot enter any data in this field
because Congress did not authorize any
FCC for the 2008-2009 application year.

3

FSEOG federal funds
Enter the amount of federal dollars your
school wants for awards to students and for
administrative costs. Ask only for what you

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2008-2009 FISAP Instructions
think you can spend.
Valid amounts are
000000000-999999999
This field can be blank.
4

FWS federal funds
Enter the amount of federal dollars your
school wants for awards to students, for
expenditures for the Job Location and
Development Program (JLD), and for
administrative costs. Ask only for what you
think you can spend.

will automatically be reduced by the amount of
the 2006-2007 funds returned.
You may, however, request a waiver of this
underuse penalty by selecting “yes” in Field 6.
Then, using the FISAP “Additional
Information” screen, you must explain the
circumstances that caused your school’s
allocation to be underused. You must include
the name of each program for which you are
requesting a waiver and show that the
circumstances were beyond your school’s
control and are not expected to recur.

Section B. Federal Perkins Loan Program
Liquidation Request

All waiver requests must be submitted to the
Department by midnight February 8, 2008.
Waiver requests received after this deadline will
not be accepted. A Department review panel
will consider each waiver request. Schools
should receive their waiver approval or denial
decisions by March 14, 2008.

5

6

Valid amounts are
000000000-999999999
This field can be blank.

Request to liquidate Perkins
If your school no longer wishes to
participate in the Federal Perkins Loan
Program, you must notify the Department
of your intention to liquidate your portfolio
by clicking the “yes” radio button and
following the liquidation procedures
outlined in Dear Partner Letter CB-00-5.
This letter can be found at
http://ifap.ed.gov in the “Archived
Publications” section.
To liquidate, you must return to the
Department the federal share of cash on
hand in the portfolio, and you must either
assign all outstanding loans to the
Department or purchase them.

Section C. Waiver Request for the Underuse
of Funds
If your school has returned more than 10 percent
of its Federal Perkins Loan, FSEOG, or FWS
allocation for the 2006-2007 award year, your
school’s 2008-2009 allocation for that program

Part II—Application to Participate

Waiver request for the underuse of funds
Indicate your school wishes to request a
waiver of the underuse of funds penalty by
clicking the “yes” radio button. If you click
“yes,” you must read the notice and follow
its instructions.
Waivers of the FWS/FSEOG
institutional-share requirement for
Title III/V Schools
Schools designated as Title III/V eligible
that want a waiver of the institutional-share
requirement under the FWS Program and/or
the FSEOG Program for the 2008-2009
award year are considered to have applied
for a waiver simply by submitting a
complete FISAP by October 1, 2007. No
other action is required.
The Department will send notices to those
schools’ financial aid administrators,
indicating waivers have been granted. A
school receiving a waiver still has the option
of providing an institutional share and
determining the amount of that share.

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2008-2009 FISAP Instructions
If your 2008-2009 FISAP is on behalf of
two or more separately eligible school
locations, but not all these locations are Title
III/V eligible, you must file separate
FISAPs for eligible and non-eligible
locations. Otherwise, Title III/V-eligible
locations will not receive waivers of the
institutional-share requirement.
If you are unsure of your Title III/V
eligibility for the 2008-2009 award year, or
if you need to apply for Title III/V
eligibility, contact
U.S. Department of Education
Institutional Development and
Undergraduate Education Service
(IDUES)
Title III/V Eligibility Designation
1990 K Street, NW
6th Floor
Washington, DC 20006-8512
Phone: (202) 502-7777
or go to
http://ed.gov/about/offices/list/ope/
idues/index.html
Section D. Information on Enrollment

programs—even if those students enroll on a
quarter, trimester, or semester basis.
If your school has a non-traditional calendar,
select the “Non-Traditional” radio button and
report enrollment in fields 9 through 21, not
in Field 7 or 8.
Classify a student as an undergraduate or
graduate student according to the instructions
in Section F (see page II-8). If a student
enrolled as an undergraduate during an
earlier term in 2006-2007 but enrolled as a
graduate student in a subsequent term in
2006-2007, report the student as a graduate
student in Section D.
7 & 8 Information on enrollment for a school
with a traditional calendar
Schools that operate on a traditional
academic calendar, or that have a majority of
their eligible programs operating on a
traditional calendar, must enter an
unduplicated number of all postsecondary
students enrolled (full time and less than full
time) for the twelve-month period ending
June 30, 2007. “Unduplicated” means each
student is counted/reported only ONCE,
regardless of how many campus-based
programs a student receives funds from.

Traditional or non-traditional calendar
A traditional calendar means your school has



academic terms that are quarters,
trimesters, or semesters and
only one admission period during each
academic term.

If your school has a traditional calendar,
select the “Traditional” radio button and
report enrollment in Field 7 or 8.

A person is not enrolled if he or she did not
begin attending class.
Field 7 or Field 8 must include all
postsecondary students enrolled in at least
one undergraduate or graduate/professional
course that met one of the following criteria:



Creditable toward a degree or certificate
Listed as an undergraduate or
graduate/professional course in the
school’s catalog

A non-traditional calendar means your school
admits a new group of students monthly, or
more frequently, into a majority of its eligible

Part II—Application to Participate

II-3

2008-2009 FISAP Instructions






Offered as an elective or required course
as part of the undergraduate or
graduate/professional curriculum
Required as a remedial course as part of
the student’s degree or certificate
program

Otherwise considered by the school to
be an undergraduate or graduate/
professional course

Do not include students who were
exclusively auditing a class or classes.
Column a. Report the number of students
enrolled in undergraduate classes.
Column b. Report the number of students
enrolled in graduate/professional classes.
7

Total number of students, 2006-2007
When you report the number of students
your school enrolled at any time during the
twelve-month period July 1, 2006 through
June 30, 2007, count each student only
ONCE. See page VI-1 for more on
unduplicated students.
Report the number of students in the
appropriate boxes (“Undergraduate” or
“Graduate/Professional”).
Valid entries are
0000000-9999999
This field cannot be blank.

8

Estimated number of students, 2007-2008
If your school has a traditional calendar and
had no enrollment in 2006-2007 but will
have enrollment in 2007-2008, report the
estimated unduplicated numbers expected to
enroll at any time during 2007-2008. Count
each student only ONCE. See page VI-1
for more on unduplicated students.

Part II—Application to Participate

Report the number of students in the
appropriate boxes (“Undergraduate” or
“Graduate/Professional”).
Valid entries are
0000000-9999999
This field cannot be blank.
9-21 Information on enrollment for a
school with a non-traditional calendar
Complete fields 9-20 if most of your
school’s eligible programs operate on a nontraditional calendar.
As mentioned at the beginning of Section D,
a non-traditional calendar means your
school admits a new group of students
monthly, or more frequently, into a majority
of its eligible programs—even if those
students attend classes on a quarter,
trimester, or semester basis.
Include only postsecondary students who
were enrolled in campus-based eligible
educational or instructional programs during
any month from July 1, 2006 through
June 30, 2007.
In each field in column (a), enter the number
of students who were enrolled in the
previous month and who were still enrolled
on the first day of the month for which you
are entering information. For example, if
you are completing Field 14(a), include any
students enrolled in November (Field 13(a))
who were still enrolled on December 1. In
column (b), enter the number of new starts.
New starts are students who begin at any
time during the month and include students
who were enrolled in the previous year and
are re-enrolling at the school after a break in
enrollment.
Once a student is reported in Field 9 (a) or
in fields 9 (b) through 19 (b), the student
must be reported in fields 10 (a) through 20
(a) for any succeeding months through

II-4

2008-2009 FISAP Instructions
June 30, 2007 during which the student was
enrolled at the school.
Example: Suppose you had 100 continuing
students who were enrolled as of July 1,
2006 (Field 9 (a)), and 50 new students who
enrolled during July (Field 9 (b)). If all those
students were still enrolled as of August 1,
2006, you would show 150 continuing
students in Field 10 (a). If you also had 75
new students during the month of August—
Field 10 (b)—you would add those to the
150 continuing students for a total of 225
continuing students for September 1,
2006—Field 11 (a). This example assumes
all 225 students continued to be enrolled as
of September 1, 2006.
In each column, Field 21 is the sum of fields
9 through 20. The FISAP on the Web
automatically calculates the sum of each
column.
Note: Remember that the amounts in Field
21 column (a) and Field 21 column (b) will
not be the total number of students at your
school, because you have students
duplicated in those totals. Rather, the totals
represent the number of months all your
students were enrolled.
A school with a non-traditional calendar that
completes fields 9 through 21 must use only
the undergraduate columns in sections E
and F.
Valid entries for these fields are
0000000-9999999
These fields cannot be blank.
Section E. Assessments and Expenditures
22 Total tuition and fees for the award year
July 1, 2006 through June 30, 2007
Note: The tuition and fees revenue you
enter here must be only for those students
reported in Section D. Do not include

Part II—Application to Participate

tuition and fees revenue collected from
individuals not meeting Section D’s
description of an enrolled student.
If a student enrolled as an undergraduate
during an earlier term in 2006-2007 but
enrolled as a graduate student in a
subsequent term in 2006-2007, divide the
tuition and fees revenue between columns
(a) (undergraduate) and (b) (graduate) in
proportion to the time spent in each type of
class.
To complete Field 22, you will need to
determine the amount of tuition and fees
assessed (whether or not you collected
tuition and/or fees), and subtract from it
the amount refunded to students.
“Tuition and fees assessed” means






amounts you charged and collected;
amounts you charged but did not
collect;
remissions or waivers of costs (for
example, your school waives a book
fee for all low-income students); and
the types of fees included in the cost of
attendance, as allowed under Part F,
Section 472(1) of the Higher Education
Act of 1965, as amended.

If you charged a total fee for tuition and
room and board, do not count the cost of
room and board. Allot a reasonable amount
to “tuition.”
Note: Every student has a tuition and fee
value associated with attendance at your
school.
What to exclude: Exclude any fees you
assess to all students but that all students
are not required to pay (example: life and
medical insurance for students).

II-5

2008-2009 FISAP Instructions
What to do with terms/programs that
cross award years: If an academic term
extended beyond June 30, 2007, but the
majority of the term took place in award
year 2006-2007, include the tuition and
fees assessment for that term in Field 22. If
the majority of an academic term did not
take place in 2006-2007, do not include
that term’s tuition and fees in Field 22;
instead, report that amount on next year’s
FISAP.
If a student paid for a complete program of
study and that program occurred in two
award years, prorate if possible, the tuition
and fees that apply to award year 20062007. If proration is not possible, you may
include in Field 22 the total tuition and fees
assessed, but you must report that total the
same way for all students and for each
succeeding year.
Thus, if you do not prorate, you must
choose either the first or the second year of
the program when reporting the total tuition
and fees charged your students. You must
then always use that year for all your
students.

23 Title IV, Part A, Subpart I, Grants
The Department collects this information
because it considers these expenditures a
resource when determining the amount of
FSEOG funds awarded your school.
23(a) Total Federal Pell Grant
expenditures for the 2006-2007
award year
Report the total amount expended against
your Federal Pell Grant authorization for
the period July 1, 2006 through June 30,
2007. This amount should agree with the
final cumulative expenditures through
June 30, 2007, as entered in the Grants
Administration Payment System (GAPS).
Any Pell expenditure adjustments you
make in GAPS after filing this FISAP must
also be made in Field 23a when you submit
your edit corrections, due by December 15,
2007.
Valid amounts are
000000000-999999999
This field cannot be blank.

For example, suppose you have 1,000 new
students who enrolled in 2006-2007, and
they paid their tuition and fees up front.
You decide you want to report that amount
here, even though the students will
continue in 2007-2008. Therefore, you
cannot also report tuition and fees for those
1,000 students for the second year of study.
For 2007-2008, you can report tuition and
fees only for students who began
enrollment in 2007-2008.

23(b) Total ACG expenditures for the
2006-2007 award year

Valid amounts are
000000000-999999999
This field cannot be blank.

Any ACG expenditure adjustments you
make in GAPS after filing this FISAP must
also be made in Field 23b when you submit
your edit corrections, due by December 15,
2007.

Part II—Application to Participate

Report the total amount expended against
your Academic Competitiveness Grant
(ACG) authorization for the period July 1,
2006 through June 30, 2007. This amount
should agree with the final cumulative
expenditures through June 30, 2007, as
entered in the Grants Administration
Payment System (GAPS).

II-6

2008-2009 FISAP Instructions
Valid amounts are
000000000-999999999
This field cannot be blank.
23(c) Total National SMART Grant
expenditures for the 2006-2007
award year
Report the total amount expended against
your National SMART Grant authorization
for the period July 1, 2006 through
June 30, 2007. This amount should agree
with the final cumulative expenditures
through June 30, 2007, as entered in the
Grants Administration Payment System
(GAPS).



State grants



State scholarships








Any SMART expenditure adjustments you
make in GAPS after filing this FISAP must
also be made in Field 23c when you submit
your edit corrections, due by December 15,
2007.
Valid amounts are
000000000-999999999
This field cannot be blank.
24 Total expended for state grants and
scholarships made to undergraduates for
the award year July 1, 2006 to June 30,
2007
As is true for Pell, ACG, and SMART
Grant expenditures, the Department
collects this information because it
considers state grant and scholarship
expenditures a resource when determining
the amount of FSEOG funds awarded your
school.
Report the amount of state grants and
scholarships expended for the award year
July 1, 2006 through June 30, 2007, even if
your school received the funds after
June 30, 2007.

Tuition equalization (non-need-based
grants exclusively for private colleges,
paid by a state to a student to offset his
or her higher tuition rates)
Competitive awards
Instructional grant awards (grants paid
by a state to students taking courses in
areas related to their work)
Leveraging Educational Assistance
Partnership (LEAP) and Special
Leveraging Educational Assistance
Partnership (SLEAP) (previously
SSIG) awards. Include federal and
matching shares. Note: The source of
the match is immaterial. Total LEAP
and SLEAP awards must always be
reported.

Include awards from the state where your
school is located and awards from other
states.
Do not include



Robert C. Byrd Honors Scholarships
and
state awards, if your school has the
final decision on which students get the
funds (unless the funds are used as a
source of match for the LEAP and
SLEAP programs).
Valid amounts are
000000000-999999999
This field cannot be blank.

Include the following need-based and nonneed-based expenditures:

Part II—Application to Participate

II-7

2008-2009 FISAP Instructions
Section F. Information on Eligible Aid
Applicants Enrolled in Your
School for Award Year 2006-2007
Report the number of eligible aid applicants
enrolled at your school in award year 20062007 who applied for financial aid for that year.
(Whether those applicants received aid is
immaterial.) To receive reports only for those
students who actually enrolled at your school,
see the second “Note” on the next page.
Use the following definitions—and subsequent
income cell placement information—when
completing Section F.
Regular student: A student enrolled at an
institution of higher education in 2006-2007 for
the purpose of obtaining a degree, certificate, or
other recognized educational credential.
Enrolled student: A student who meets all the
criteria in the instructions for Section D,
beginning on page II-3. A person is not enrolled
if he or she did not begin attending a class.

baccalaureate degree or a first professional
degree but is enrolled in an undergraduate
course of study that usually does not exceed
four academic years at an institution of higher
education. This category includes students
enrolled in a four- to five-year academic
program designed to lead to a first degree. A
student enrolled in a program of any other
length is considered an undergraduate student
only for the first four academic years of that
program.
Undergraduate student with a baccalaureate
or first professional degree: A regular student
who has already received a baccalaureate degree
(or its equivalent) or a first professional degree
but is enrolled in an undergraduate course of
study at an institution of higher education and
meets the remaining criteria specified in the
preceding paragraph.
Graduate/Professional student: A regular
student who


Independent student: A student who was








born before January 1, 1983 (at least 24
years of age),
is working on a degree beyond a bachelor’s
degree,
is married,
has legal dependents other than a spouse,
is an orphan or ward of the court,
is a veteran of the Armed Forces of the
United States, or
is a student for whom a financial aid
administrator makes a documented
determination of independence by reason of
unusual circumstances.

A student who does not meet at least one of the
criteria above is a dependent student.
Undergraduate student without a
baccalaureate or first professional degree: A
regular student who has never earned a

Part II—Application to Participate





is enrolled in a program or course of study
above the baccalaureate level at an
institution of higher education or is enrolled
in a program leading to a first professional
degree;
has completed the equivalent of at least
three years of full-time study at an
institution of higher education, either prior
to entering the program or as part of the
program; and
is not receiving Title IV aid as an
undergraduate student for the same period of
enrollment.

Eligible aid applicant: A regular student who


was enrolled in an academic or training
program that was eligible for the campusbased programs during award year
2006-2007,

II-8

2008-2009 FISAP Instructions



met citizenship or residency requirements
for award year 2006-2007, and
applied for financial aid for award year
2006-2007 and has an “official” Expected
Family Contribution (EFC) calculated by the
Central Processing System (CPS).

Any student meeting the above criteria,
regardless of the family’s ability to contribute to
the cost of attendance, is to be included as an
eligible aid applicant. You must include students
for whom you had no funds to award and
students who you determined did not need
funds.
Note: If a student was an undergraduate during
an earlier term in 2006-2007 but a graduate
student in a subsequent term in 2006-2007,
report the student as a graduate student in
sections D and F. In Section E, Field 22,
however, divide the tuition and fees revenue
between columns a (undergraduate) and b
(graduate) in proportion to the time the student
spent in each type of class.
If during 2006-2007 a student was an
undergraduate during an earlier term, later
received a baccalaureate degree, and was
subsequently enrolled in an undergraduate
course of study, that student must be reflected in
column b if he or she was dependent or in
column d if he or she was independent.
Categorizing 2006-2007 Eligible Aid
Applicants for Entry in Part II, Section F,
Fields 25-40
In fields 25 through 39, columns a through e,
report all eligible aid applicants according to
each applicant’s correct category. Include
applicants who were eligible but who did not
receive aid.
In each column, Field 40 is the sum of fields 25
through 39. However, students reported in Field
25 must not be included in the entries for fields
26 through 39.

Part II—Application to Participate

Note: You may use the 2006-2007 EDExpress
software to access the FISAP Eligible
Dependent and Eligible Independent student
reports that list students by income range and
enrollment status. These reports list all students
who applied for aid, whether enrolled at your
school or not. To obtain reports only for those
students enrolled at your school, follow the
steps below:







Print a List–Unpackaged Records report via
File | Print | Packaging, then compare this
list against your enrollment roster.
Delete any pre-existing Packaging records
for non-enrolled students by going to File |
Delete | Packaging globally.
Click “OK” and then click “Select Records.”
Go down the list of students, mark the
“Selected” checkbox for students you wish
to delete, then click “OK.”

If you need assistance using the EDExpress
software, please contact the CPS WAN
Customer Support Center at 1-800-330-5947.
Field 25
Students with an “Automatic” Zero EFC
An applicant who meets certain tax filing and
income criteria will qualify automatically for an
Expected Family Contribution (EFC) figure of
“0.” When those criteria are met, the CPS
assigns a “0” EFC and does not perform a
calculation except for Total Income (TI),
Student’s Total Income (STI), and FISAP Total
Income (FTI). Only these intermediate values
will appear in the FAA information section on
the Student Aid Report (SAR) or on the
Institutional Student Information Record (ISIR).
Not every student with a zero EFC has received
an “automatic” zero EFC. To determine which
students have received an automatic zero EFC,
check the SAR or ISIR containing the official
EFC and the CPS-processed data. The automatic

II-9

2008-2009 FISAP Instructions
zero flag will be set to “Y” if the student met the
automatic zero EFC criteria. The SAR/ISIR field
will be blank if the student did not meet those
criteria.

Valid amounts are
0000000-9999999
This field cannot be blank.
Field 40

In Field 25, report only those students whose
output documents show a “Y” for the automatic
zero calculation.

In each column, Field 40 is the sum of fields 25
through 39. (Field 40 is automatically
calculated.)

Valid amounts are
0000000-9999999
This field cannot be blank.
Fields 26-39
In these fields, determining the proper income
category, or cell, for an eligible aid applicant
depends on the income used to calculate that
applicant’s EFC for 2006-2007. That income
was (or would have been, in the case of
applicants who received no aid) the basis for
any campus-based funds awarded to the
applicant.
Use the FISAP Total Income (FTI), one of the
intermediate computed values on the SAR or
ISIR, to determine the proper cell for each
student. For dependent students, FTI is the sum
of Total Income (TI) and Student’s Total
Income (STI). For independent students, the FTI
will equal the TI. Remember, extract this
information only from the SARs/ISIRs of
students who actually enrolled in your school.
You might need to correct or adjust a student’s
income information and recalculate the EFC. If
so, you must use that corrected or adjusted
information when determining the proper
income cell for a student. In such a case, to
determine the income cell for a dependent
student, you must use the student’s and parents’
base year incomes, as reported on the
SAR/ISIR.
Do not report “automatic” zero students here;
report them in Field 25.

Part II—Application to Participate

II-10

2008-2009 FISAP Instructions

Instructions for Part III:
Federal Perkins Loan Program
Fiscal Operations Report
Who must complete Part III?

General instructions for Part III

You must complete Part III if

Section A requests cumulative data. When
reporting data for unduplicated students, count
each student only ONCE, regardless of the
number of transactions the student has in any
field.






your school is continuing participation in the
Federal Perkins Loan Program, or
your school is in the process of liquidating
its Federal Perkins Loan Fund (hereafter
known as the “Fund”), or
your school made loans from its fund even
though your school did not receive a Federal
Capital Contribution for award year 20062007.

Section B requests the annual fund activity.
Section C requests the cumulative repayment
information.
Sections D and E contain cohort default rate
data.

Note: Your Perkins Loan Fund is not
completely liquidated until you have

The following information also must be reported
in Part III, as applicable:







returned to the Department the federal share
of cash on hand in the portfolio;
assigned all outstanding loans to the
Department, or purchased them;





reported all these activities on a “final”
Perkins Loan Report; and





completed the required audit.

What will I need to complete Part III?
You will need your Federal Perkins Loan
Program Account Ledgers. However, because
your ledgers are set up according to the
Department’s accounting reference manual, The
Blue Book, your accounting numbers will not
match the field numbers in Section A.
Therefore, do not simply transfer data from a
ledger number that matches a field number—the
data will not correspond.

Amounts received under the Department of
Defense Educational Loan Repayment
Program (10 U.S.C. 2172)
Amounts received from the consolidation of
a Federal Perkins Loan
Amounts received under subtitle D of Title I
of the National Community Service Act of
1990, Subpart D

If your school is liquidating its Fund, or if your
school made loans from its Fund even though
your school did not receive a Federal Capital
Contribution for the 2006-2007 award year, you
must complete the Identifying Information,
Certification and Warning, and the Federal
Perkins Loan Program sections of the Fiscal
Operations Report.
FUND REPAYMENTS ARE DUE if there is
an accumulation of excess liquid capital in

Part III—Federal Perkins Loan Program Fiscal Operations Report

III-1

2008-2009 FISAP Instructions
the Fund, or if your school is in the process of
liquidating the Fund.
A school has excess liquid capital in its Loan
Fund if projected funds available for the 20072008 award year (June 30, 2007 cash on hand
plus projected collections, plus Institutional
Capital Contributions, plus other income)
significantly exceed projected 2007-2008
expenditures from the Loan Fund.
Note: In a year when Federal Capital
Contributions are authorized, they would also be
included in projected funds available.
The return of the Fund’s excess liquid capital
requires schools to send payments of $100,000
or more to the National Finance Center (NFC)
via Treasury’s Financial Communications
System (TFCS), Deposit Message Retrieval
System (DMRS) (commonly known as
FEDWIRE). Procedures for using FEDWIRE
are contained in The Blue Book. For amounts
less than $100,000, a school may either use
FEDWIRE or send a check to
U.S. Department of Education
P.O. Box 952023
St. Louis, MO 63195-2023
FISAP adjustment not required for prior
year recoveries
If, in a prior year, your school took some or all
of its Federal Perkins Loan administrative cost
allowance entitlement from an FSEOG or FWS
allocation, and your school recovered Federal
Perkins Loan funds in 2006-2007 that were
issued to students in a prior year, you are not
required to adjust your FISAP to report the
recovery of the Perkins funds. You must make
an adjustment only if ED’s School Eligibility
Channel requests it.

Field-by-field instructions for Part III
Section A. Fiscal Report (Cumulative) as of
June 30, 2007
Field
1.1 Cash on hand and in depository as of
6/30/2007
Column c. Report the total cash you had on
hand and in depository as of June 30, 2007.
Include reimbursements the school made
to the Fund of interest and principal the
borrower did not pay because he or she
received a repayment incentive discount.
Reduce the amount reported as cash on
hand by the full amount of any loan
payments you returned to borrowers
because of the following circumstances:




You received payments from those
borrowers on or after the date they
became totally and permanently
disabled but before their loans were
assigned to the Department, and
The Department has discharged those
loans during the award year because of
the borrowers’ total and permanent
disability.

You may never enter a negative amount in
Field 1.1. Expenditures that exceed the
amount of cash on hand in the Loan Fund
must be charged to an Institutional Capital
Contribution (ICC) deposited into the Fund
as of June 30, 2007. If schools intend to
reclaim the additional ICC without
depleting the Fund, they must repay, within
the 2007-2008 award year, any “short-term,
no-interest” loans made to the Fund. If
schools do not make repayments, any

Part III—Federal Perkins Loan Program Fiscal Operations Report

III-2

2008-2009 FISAP Instructions
unpaid balance becomes a permanent part
of the Fund.

3

Funds receivable from school
Column c. If you have an entry in Field 2,
column c, report in Field 3 the amount of
the Institutional Capital Contribution
required to maintain the minimum
matching ratio in the Fund.

Valid amounts are
000000000-999999999
This field cannot be blank.
1.2 Cash on hand and in depository as of
10/31/2007

Do not report this figure as a negative
amount. Do not report amounts your school
temporarily lent to the Fund.

Note: Completion of this field is not
possible before October 31, 2007.

Valid amounts are
Column a. When you are verifying Part III,
Section A as part of the edit corrections
you submit by December 15, report the
total cash you had on hand and in
depository as of October 31, 2007. You
may never report this entry as a negative
amount.
Expenditures that exceed the amount of
cash on hand in the Loan Fund are charged
as an Institutional Capital Contribution
(ICC) deposited into the Fund as of
October 31, 2007. The increased ICC must
be reported as of June 30, 2008. If schools
intend to reclaim the additional ICC
without depleting the Fund, they must
repay, within the 2007-2008 award year,
any “short-term, no-interest” loans made to
the Fund. If schools do not make
repayments, any unpaid balance becomes a
permanent part of the Fund.
Valid amounts are
000000000-999999999
This field is blank if the system date is
before 10/31/2007.
2

Funds receivable from federal
government

000000000-999999999
This field cannot be blank.
4

Funds advanced to students
Column b. Report the unduplicated,
CUMULATIVE number of borrowers who
received their loans on or before June 30,
2007.
Valid entries are
0000000-9999999
This field cannot be blank.
Column c. Report the CUMULATIVE net
amount of the loans paid to borrowers
through June 30, 2007. This amount would
include any assessed late charges added to
the principal.
Valid amounts are
000000000-999999999
This field cannot be blank.
Note: Any penalty or late charges assessed
and added to the principal are thereby
capitalized and CANNOT be subsequently
waived, compromised, or negotiated. For
Part III reporting purposes, once the
charges have been added to the principal,
they cease to exist as separate charges.

Column c. For the 2006-2007 reporting
year, you will not have anything to enter,
as Congress did not authorize any FCC
for this year.

Part III—Federal Perkins Loan Program Fiscal Operations Report

III-3

2008-2009 FISAP Instructions
5

Column d. Report the CUMULATIVE
amount of loan principal outstanding that
was assigned to the Department, and
officially accepted, not later than June 30,
2007. This amount must agree with
Section C, Field 2, column d. DO NOT
enter in sections A and C any unpaid
penalty/late charges or collection costs
assessed to the borrower on any loans
assigned to the Department.

Loan principal collected
Column b. Report the unduplicated,
CUMULATIVE number of borrowers who
made payments on their loans through
June 30, 2007.
Valid entries are
0000000-9999999
This field cannot be blank.
Column d. Report the CUMULATIVE loan
principal amount collected from all sources
through June 30, 2007. Reduce the amount
reported here by the amount of principal
you returned to borrowers because of the
following circumstances:




6

Valid amounts are
000000000-999999999
This field cannot be blank.
7

You received payments from those
borrowers on or after the date they
became totally and permanently
disabled but before their loans were
assigned to the Department, and

Loan principal canceled for
teaching/military service (applies to
loans made prior to 07/01/1972)
Column b. Report the unduplicated,
CUMULATIVE number of borrowers
who—because of teaching or military
service those borrowers performed—have
had principal canceled on loans made prior
to July 1, 1972.

The Department has discharged those
loans during the award year because of
the borrowers’ total and permanent
disability.

Valid entries are
0000000-9999999
This field cannot be blank.

Valid amounts are
000000000-999999999
This field cannot be blank.

Column d. Report the CUMULATIVE loan
principal canceled for such service.

Loan principal assigned to and accepted
by the United States

Valid amounts are
000000000-999999999
This field cannot be blank.

Column b. Report the unduplicated,
CUMULATIVE number of borrowers
whose loans were assigned to the
Department, and officially accepted, not
later than June 30, 2007. For schools in
liquidation status, report borrowers whose
assigned loans were not in default as well
as those whose loans were in default.
Valid entries are
0000000-9999999
This field cannot be blank.

8

Loan principal canceled for certain
subject matter teaching service (math,
science, foreign languages, bilingual
education, etc.)
Column b. Report the unduplicated,
CUMULATIVE number of borrowers
who—because of certain subject matter
teaching service those borrowers
performed—have had principal canceled on
loans made on or after July 23, 1992.

Part III—Federal Perkins Loan Program Fiscal Operations Report

III-4

2008-2009 FISAP Instructions
Borrowers can have served as full-time
teachers of mathematics, science, foreign
languages, and bilingual education, or as
full-time teachers in any other field of
expertise where the state education agency
determines there is a shortage of qualified
teachers.

In addition, report previously ineligible
borrowers who—because of special
education or handicapped teaching service
those borrowers performed on or after
October 7, 1998—received cancellation on
any outstanding balances on loans made
prior to July 23, 1992.

Also report previously ineligible borrowers
who—because of teaching service those
borrowers performed on or after October 7,
1998—received cancellation on any
outstanding balances on loans made prior
to July 23, 1992.

Valid entries are
0000000-9999999
This field cannot be blank.

Valid entries are
0000000-9999999
This field cannot be blank.

Valid amounts are
000000000-999999999
This field cannot be blank.

Column d. Report the CUMULATIVE loan
principal canceled.
Valid amounts are
000000000-999999999
This field cannot be blank.
9

Loan principal canceled for all other
authorized teaching service
Column b. Report the unduplicated,
CUMULATIVE number of borrowers
who—because of other authorized teaching
service those borrowers performed—have
had principal canceled on loans made on or
after July 1, 1972.
This category includes borrowers who
provided full-time teaching service in (1)
low-income schools, as designated by the
Department of Education; (2) Bureau of
Indian Affairs (BIA) schools; (3) Head
Start; and (4) the field of special education
(on or after July 23, 1992). Also included
are borrowers who provided full-time
teaching service for the handicapped before
July 23, 1992.

Column d. Report the CUMULATIVE loan
principal canceled on these loans.

10 Loan principal canceled for military
service (applies to loans made 07/01/
1972 and after)
Column b. Report the unduplicated,
CUMULATIVE number of borrowers
who—because of military service those
borrowers performed—have had principal
canceled on loans made on July 1, 1972
and after.
Valid entries are
0000000-9999999
This field cannot be blank.
Column d. Report the CUMULATIVE loan
principal canceled.
Defense/Direct/Perkins Loan borrowers are
entitled to cancellation of a minimum of
12.5 percent of their loans per year, up to a
maximum of 50 percent of their loans, for
service in the U.S. Armed Forces in an
area of hostilities or area of imminent
danger that qualifies for special pay under
Section 310 of Title 37 of the United States
Code. To qualify for this cancellation

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2008-2009 FISAP Instructions
benefit, a borrower must have served in the
designated area for a complete year.

balances on loans made prior to
November 29, 1990.

Valid amounts are
000000000-999999999
This field cannot be blank.

Valid entries are
0000000-9999999
This field cannot be blank.

11 Loan principal canceled for volunteer
service
Column b. Report the unduplicated,
CUMULATIVE number of borrowers
whose loans were canceled for volunteer
service, defined as service under the Peace
Corps Act or under the Domestic Volunteer
Service Act of 1973.
Also report previously ineligible NDSL and
Defense borrowers who received
cancellation for volunteer service
performed on or after October 7, 1998.
Valid entries are
0000000-9999999
This field cannot be blank.
Column d. Report the CUMULATIVE loan
principal canceled for this volunteer
service.
Valid amounts are
000000000-999999999
This field cannot be blank.
12 Loan principal canceled for law
enforcement and corrections officer
service
Column b. Report the unduplicated,
CUMULATIVE number of borrowers
receiving this cancellation.
Also report previously ineligible borrowers
who—because of law enforcement and
corrections officer service those borrowers
performed on or after October 7, 1998—
received cancellation on any outstanding

Column d. Report the CUMULATIVE loan
principal canceled for such service.
Valid amounts are
000000000-999999999
This field cannot be blank.
13 Loan principal canceled for child/
family/early intervention service
Column b. Report the unduplicated,
CUMULATIVE number of borrowers
who—because of certain service those
borrowers performed—received
cancellation on loans made on or after
July 23, 1992. Borrowers in this category
must have served as (1) full-time
employees of public or private nonprofit
child or family service agencies or (2) fulltime qualified professional providers of
early intervention services in public or
other nonprofit programs under public
supervision.
Also report previously ineligible borrowers
who—because of child, family, or early
intervention service those borrowers
performed on or after October 7, 1998—
received cancellation for any outstanding
balances on loans made prior to July 23,
1992.
Valid entries are
0000000-9999999
This field cannot be blank.
Column d. Report the CUMULATIVE loan
principal canceled.

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2008-2009 FISAP Instructions
Valid amounts are
000000000-999999999
This field cannot be blank.
14 Loan principal canceled for
nurse/medical technician service
Column b. Report the unduplicated,
CUMULATIVE number of borrowers
who—because of service those borrowers
performed as full-time nurses or medical
technicians—received cancellations on
loans made on or after July 23, 1992.
Also report previously ineligible borrowers
who—because of nurse/medical technician
service those borrowers performed on or
after October 7, 1998—received
cancellation on any outstanding balances
on loans made prior to July 23, 1992.
Valid entries are
0000000-9999999
This field cannot be blank.
Column d. Report the CUMULATIVE loan
principal canceled.
Valid amounts are
000000000-999999999
This field cannot be blank.
15 Loan principal canceled for loans
discharged for death/disability
Column b. Report the unduplicated,
CUMULATIVE number of borrowers
whose loans were canceled because of
death or permanent and total disability.
Valid entries are
0000000-9999999
This field cannot be blank.
Column d. Report the CUMULATIVE loan
principal canceled because of death or
permanent and total disability.

Valid amounts are
000000000-999999999
This field cannot be blank.
Note: In the case of permanent and total
disability, “cumulative” refers to all loan
principal canceled through June 30, 2002.
Effective July 1, 2002, loans must be
assigned to the Department if borrowers are
claiming total and permanent disability
discharges. Therefore, you must—
generally—report information for such
assigned loans in Section A, Field 6 and in
Section C, Field 2.2. However, there is an
exception. Report here any amount you
returned to borrowers because of the
following circumstances:




You received payments from those
borrowers on or after the date they
became totally and permanently
disabled but before their loans were
assigned to the Department, and
The Department has discharged those
loans during the award year because of
the borrowers’ total and permanent
disability.

16 Loan principal canceled for bankruptcy
Column b. Report the unduplicated,
CUMULATIVE number of borrowers
whose loans were canceled for legal
discharge in bankruptcy.
Valid entries are
0000000-9999999
This field cannot be blank.
Column d. Report the CUMULATIVE loan
principal canceled for bankruptcy. If the
court has discharged only part of the debt
in bankruptcy, report only that portion here.
Valid amounts are
000000000-999999999
This field cannot be blank.

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2008-2009 FISAP Instructions
17 Loan principal canceled for loans
discharged for surviving spouses of
public service victims of 9-11 terrorist
attacks
Effective September 30, 2006 (and NOT
retroactive), loan principal will be canceled
for a borrower who is the surviving spouse
of an eligible public servant. An eligible
public servant is a police officer,
firefighter, member of the Armed Forces,
or other safety or rescue personnel who
died or became permanently and totally
disabled as a result of injuries suffered in
the September 11, 2001 terrorist attacks at
the World Trade Center in New York, New
York; at the Pentagon in Virginia; at the
Shanksville, Pennsylvania site; or on board
American Airlines flights 11 and 77 and
United Airlines flights 93 and 175.
This cancellation applies to loans on which
amounts were owed on September 11, 2001
and on which amounts are still owed on the
day cancellation is requested.

18 Loan principal canceled for loans
discharged due to closed schools
Column b. Report the CUMULATIAVE
unduplicated number of borrowers whose
loans were canceled because the borrowers
were unable to complete programs in which
they were enrolled due to the school or one
of its additional locations closing.
Valid entries are
0000000-9999999
This field cannot be blank.
Column d. Report the CUMULATIVE loan
principal canceled.
Valid amounts are
000000000-999999999
This field cannot be blank.
19 Loan principal adjustments - other

Column b. Report the unduplicated,
CUMULATIVE number of borrowers
whose loans were discharged because the
borrowers are surviving spouses of eligible
public servants.

Column b. Report the unduplicated,
CUMULATIVE number of borrowers
whose loan principal has been adjusted for
reasons not reported in fields 7 through
18—e.g., compromise; write-off (including
write-offs of principal, late charges, and
collection fees); incentive repayment
discounts; or other costs not specified.

Valid entries are
0000000-9999999
This field cannot be blank.

Valid entries are
0000000-9999999
This field cannot be blank.

Column d. Report the CUMULATIVE loan
principal canceled for borrowers whose
loans were discharged because the
borrowers are surviving spouses of eligible
public servants.

Column d. Report the CUMULATIVE
amount of loan principal adjustments.
Valid amounts are
000000000-999999999
This field cannot be blank.

Valid entries are
000000000-999999999
This field cannot be blank.

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2008-2009 FISAP Instructions
20 Federal Capital Contributions
Column d. Report the CUMULATIVE
Federal Capital Contributions deposited
into your Fund through June 30, 2007. Do
not include any FCC transferred to either
the FWS or FSEOG programs.
The amount reported in this field MUST
ALWAYS equal or exceed the amount
reported for this field on last year’s FISAP,
unless last year’s entry was incorrect.
Make sure not to report Institutional
Capital Contributions here; report those
amounts in Field 22.
Valid amounts are
000000000-999999999
This field cannot be blank.
21 Repayments of fund capital to federal
government
Column c. Report the CUMULATIVE
amount (federal share) repaid to the federal
government—as distribution of excess or
liquidated fund capital—through
June 30, 2007.
DO NOT reduce Field 20 by this
amount.
Do not include authorized administrative
cost allowance withdrawals or your
institutional share.
Valid amounts are
000000000-999999999
This field cannot be blank.
22 Institutional Capital Contributions
Column d. Report the CUMULATIVE
Institutional Capital Contributions
deposited into your Fund through June 30,
2007.

Include the amount of any short-term loan
your school made to the Fund. Schools may
deposit the proceeds of short-term, nointerest loans made to the Fund in
anticipation of collections from borrowers
or the receipt of FCC, in years when FCC
is authorized. These funds should be
considered as additional ICC and
reported here.
The amount reported in this field MUST
ALWAYS equal or exceed the amount
reported for this field on last year’s FISAP,
unless last year’s entry was incorrect.
Valid amounts are
000000000-999999999
This field cannot be blank.
23 Repayments of fund capital to school
Column c. Report the CUMULATIVE
amount the school repaid to itself, through
June 30, 2007, as either (1) distribution of
excess or liquidated Fund capital or (2)
repayment for a short-term, no-interest loan
to the Fund (Section 674.8 (b)(6)).
DO NOT reduce Field 22 by this
amount.
Do not include



authorized administrative cost
allowance withdrawals, and
Defense Loan teaching/military
cancellation reimbursements.

Valid amounts are
000000000-999999999
This field cannot be blank.
24 Interest income on loans
Column d. Report the CUMULATIVE
interest earned on loans through June 30,
2007.

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2008-2009 FISAP Instructions
Such interest includes







interest collected,
interest not collected because the
interest was canceled,
interest not collected because of an
incentive repayment discount,
the total amount of loan interest
assigned to and accepted by the
Department, as reported on Assignment
Form ED 553 (your school must also
have acceptance notices from the
Department dated prior to July 1,
2007), and
interest not collected because the
account was written off, compromised,
or negotiated.

Reduce the amount reported as interest
income by the interest amount you returned
to borrowers because of the following
circumstances:




You received payments from those
borrowers on or after the date they
became totally and permanently disabled
but before their loans were assigned to
the Department, and
The Department has discharged those
loans during the award year because of
the borrowers’ total and permanent
disability.

Valid amounts are
000000000-999999999
This field cannot be blank.
25 Other income
Column d. Report the CUMULATIVE
income deposited into your Fund from all
sources other than interest income on loans.

You must include any other Fund asset
earnings, including interest earned on Fund
assets deposited in interest-bearing
accounts. (Make sure to subtract bank
charges before entering such earnings
here.)
Also report deposits of certain late charges
revenue. Enter any penalty or late charges
added to principal that were included in
Field 4.
If a borrower has overpaid the amount due,
and this amount is in the Fund as of
June 30, 2007, include here the amount of
the overpayment.
Valid amounts are
000000000-999999999
This field cannot be blank.
26 Reimbursements to the Fund of amounts
canceled on loans made 07/01/1972 and
after
Column d. Report the CUMULATIVE
reimbursements of canceled principal and
interest the Department paid your school on
all loans made on or after July 1, 1972.
The Department makes all payments by
electronic fund transfer directly into the
bank account your school designated. Such
amounts must be deposited into your
school’s Fund.
Make sure the information you provide
here is current by going to FISAP on the
Web’s Self-Service screen, then to
“Campus-Based Notifications for All
Available Award Years.” Then select
“Perkins Service Cancellation Awards.”
Valid amounts are
000000000-999999999
This field cannot be blank.

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2008-2009 FISAP Instructions
27.1 Administrative cost allowance
Column a. Report the CUMULATIVE
amount withdrawn from the Fund for an
administrative cost allowance.
Note: To report an administrative cost
allowance withdrawal for the 2006-2007
award year, you must have withdrawn that
allowance by June 30, 2007.
Valid amounts are
000000000-999999999
This field cannot be blank.

28 Cost of loan principal and interest
canceled for teaching/military service
(applies to loans made prior to
07/01/1972)
Column c. For loans made prior to July 1,
1972, report the CUMULATIVE loan
principal and interest canceled for all
teaching/military service. The principal in
this field is an offset for Field 7, and the
interest is a partial offset for Field 24.
Valid amounts are
0000000-9999999
This field cannot be blank.

27.2 Collection costs
Column a. Report the CUMULATIVE
collection costs, allowed by regulation, that
are not included in Field 27.1—e.g.,
address searches, credit bureau reporting,
attorneys’ fees, court costs. DO NOT report
any costs the borrower paid.
Valid amounts are
0000000-9999999
This field cannot be blank.
27.3 Administrative cost allowance and
collection costs (control)

Column c is the sum of fields 27.1(a)
plus 27.2(a). This amount is
automatically calculated for you.
NOTE ABOUT CANCELLATIONS:
For loans made on or after July 1, 1993, no
interest accrues during the qualifying
period of deferment. Therefore, there is no
interest to cancel once the borrower
completes the qualifying service.
Note: Schools are reimbursed for the cost of
loan principal and interest canceled that is
reported in fields 28–35 but are not
reimbursed for amounts reported in fields
36–38.

29 Cost of loan principal and interest
canceled for certain subject matter
teaching service (math, science, foreign
languages, bilingual education)
Column c. For loans made on or after
July 23, 1992, report the CUMULATIVE
cost of loan principal and interest canceled
for certain full-time subject matter teaching
service (math, science, foreign languages,
bilingual education, or other fields of
expertise where the state educational
agency determines there is a shortage of
qualified teachers).
Also report—for borrowers who performed
such subject matter teaching service on or
after October 7, 1998—the cumulative cost
of loan principal and interest canceled on
any outstanding balances on loans made
prior to July 23, 1992. The principal in this
field is an offset for Field 8, and the interest
is a partial offset for Field 24.
Valid amounts are
000000000-999999999
This field cannot be blank.

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2008-2009 FISAP Instructions
30 Cost of loan principal and interest
canceled for all other authorized
teaching service (applies to loans made
07/01/1972 and after)
Column c. For loans made July 1, 1972 and
after, report the CUMULATIVE cost of
loan principal and interest canceled for all
other authorized teaching service. This
category includes cancellations for fulltime teaching service in (1) low-income
schools, as designated by the Department;
(2) Bureau of Indian Affairs (BIA) schools;
(3) Head Start, and (4) the field of special
education (on or after July 23, 1992).
Also included are cancellations for fulltime teaching service for the handicapped
provided before July 23, 1992.
Also report—for previously ineligible
borrowers who performed special
education or handicapped teaching services
on or after October 7, 1998—the
cumulative cost of principal and interest
canceled on any outstanding balances on
loans made prior to July 23, 1992.
The principal in this field is an offset for
Field 9, and the interest is a partial offset
for Field 24.

Forces in an area of hostilities or area of
imminent danger that qualifies for special
pay under Section 310 of Title 37 of the
United States Code. To qualify for this
cancellation benefit, a borrower must have
served in the designated area for a complete
year.
The principal in this field is an offset for
Field 10, and the interest is a partial offset
for Field 24.
Valid amounts are
000000000-999999999
This field cannot be blank.
32 Cost of loan principal and interest
canceled for volunteer service in the
Peace Corps or under the Domestic
Volunteer Service Act of 1973
Column c. Report the CUMULATIVE loan
principal and interest canceled for this
service. Also report the cumulative cost of
loan principal and interest canceled for
previously ineligible NDSL and Defense
borrowers who performed such volunteer
service on or after October 7, 1998.
The principal in this field is an offset for
Field 11, and the interest is a partial offset
for Field 24.

Valid amounts are
000000000-999999999
This field cannot be blank.
31 Cost of loan principal and interest
canceled for military service (applies to
loans made 07/01/1972 and after)
Column c. For loans made July 1, 1972 and
after, report the CUMULATIVE loan
principal and interest canceled for military
service. Defense/Direct/Perkins Loan
borrowers are entitled to cancellation of a
minimum of 12.5 percent of their loans per
year, up to a maximum of 50 percent of
their loans, for service in the U.S. Armed

Valid amounts are
000000000-999999999
This field cannot be blank.
33 Cost of loan principal and interest
canceled for law enforcement and
corrections officer service
Column c. For loans made on or after
November 29, 1990, report the
CUMULATIVE loan principal and interest
canceled for law enforcement or
corrections officer service.

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2008-2009 FISAP Instructions
Also report—for previously ineligible
borrowers who performed law enforcement
or corrections officer service on or after
October 7, 1998—the cumulative cost of
loan principal and interest canceled on any
outstanding balances on loans made prior
to November 29, 1990.
The principal in this field is an offset for
Field 12, and the interest is a partial offset
for Field 24.
Valid amounts are
000000000-999999999
This field cannot be blank.
34 Cost of loan principal and interest
canceled for child/family/early
intervention service
Column c. For loans made on or after
July 23, 1992, report the CUMULATIVE
cost of loan principal and interest canceled
for child, family, or early intervention
service. (See the instructions for Field 13
on page III-6 for a description of this
service.)
Also report—for previously ineligible
borrowers who performed child, family, or
early intervention service on or after
October 7, 1998—the cumulative cost of
loan principal and interest canceled on any
outstanding balances on loans made prior
to July 23, 1992.
The principal in this field is an offset for
Field 13, and the interest is a partial offset
for Field 24.
Valid amounts are
000000000-999999999
This field cannot be blank.

35 Cost of loan principal and interest
canceled for nurse/medical technician
service
Column c. For loans made on or after
July 23, 1992, report the CUMULATIVE
cost of loan principal and interest canceled
for nurse and medical technician service.
Also report—for previously ineligible
borrowers who performed nurse and
medical technician service on or after
October 7, 1998—the cumulative cost of
loan principal and interest canceled on any
outstanding balances on loans made prior
to July 23, 1992.
The principal in this field is an offset for
Field 14, and the interest is a partial offset
for Field 24.
Valid amounts are
000000000-999999999
This field cannot be blank.
36 Cost of loan principal and interest
canceled because of death/disability
Column c. Report the CUMULATIVE loan
principal and interest canceled because of
death or permanent and total disability.
Note: In the case of permanent and total
disability, “cumulative” refers to all loan
principal canceled through June 30, 2002.
Effective July 1, 2002, loans must be
assigned to the Department if borrowers are
claiming discharges because of total and
permanent disability. Therefore, you
must—generally—report information for
such assigned loans in Field 6, report the
principal and interest for those loans in
Field 39, and report the interest on those
loans in Field 24. However, there is an
exception. Report here any principal and
interest amounts you refunded to borrowers
because of the following circumstances:

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2008-2009 FISAP Instructions




You received payments from those
borrowers on or after the date they
became totally and permanently
disabled but before their loans were
assigned to the Department, and
The Department has discharged those
loans during the award year because of
the borrowers’ total and permanent
disability.

The principal in this field is an offset for
Field 15, and the interest is a partial offset
for Field 24.
Valid amounts are
000000000-999999999
This field cannot be blank.
For additional information about disability
discharges, contact the Disability Discharge
Loan Servicing Center, 1-888-869-4169,
or, send an e-mail to disability
[email protected].
37 Cost of loan principal and interest
canceled because of bankruptcy
Column c. Report the CUMULATIVE loan
principal and interest canceled because of
bankruptcy. If the court has discharged
only a portion of the debt in bankruptcy,
report only that portion here.
The principal in this field is an offset for
Field 16, and the interest is a partial offset
for Field 24.
Valid amounts are
000000000-999999999
This field cannot be blank.
38 Cost of loan principal and interest
canceled for surviving spouses of public
service victims of 9-11 terrorist attacks

canceled for borrowers whose loans were
discharged because the borrowers are
surviving spouses of eligible public
servants who died or became permanently
disabled as a result of the September 11,
2001 terrorist attacks. (See Field 17, page
III-8, for more information.)
The principal in this field is an offset for
Field 17, and interest is a partial offset for
Field 24.
39 Cost of loan principal and interest
assigned to and accepted by the United
States
Column c. Report the CUMULATIVE
amount of loan principal and interest
outstanding that was assigned to the U.S.
Department of Education, and officially
accepted, not later than June 30, 2007.
Include the amount of loan principal and
interest outstanding on loans assigned
because of total and permanent disability.
For schools in liquidation status, report
amounts for assigned loans that were not in
default as well as amounts for loans that
were in default.
The principal in this field is an offset for
Field 6, and the interest is a partial offset
for Field 24.
Valid amounts are
000000000-999999999
This field cannot be blank.
40 Cost of loan principal and interest
canceled for loans discharged due to
closed schools
Column c. Report the CUMULATIVE cost
of loan principal and interest canceled for
borrowers whose loans were discharged
because their schools closed.

Column c. Report the CUMULATIVE
amount of loan principal and interest

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2008-2009 FISAP Instructions
Note: Using the “Additional Information”
screen, you must explain the reasons for
any adjustments reflected in this field in
enough detail for the Department to assess
the entry’s validity.

The principal in this field is an offset for
Field 18, and the interest is a partial offset
for Field 24.
Valid amounts are
000000000-999999999
This field cannot be blank.

44 Total debits and credits
Column c is the sum of all entries in fields
1.1c through 42c.

41 Other costs or losses
Column c. Report all other CUMULATIVE
costs or losses of principal and interest not
covered in fields 27.3 through 40—e.g.,
compromise, write-off, etc.

Column d is the sum of all entries in fields
5d through 26d and 43d.
Total debits must equal total credits.

The principal in this field is an offset for
Field 19, and the interest is a partial offset
for Field 24.
Valid amounts are
000000000-999999999
This field cannot be blank.

The sum of columns c and d is
automatically calculated.
Section B. Fund Activity (Annual) During
the 2006-2007 Award Year
(July 1, 2006 through June 30,
2007)

42 Balancing Adjustments - Debits
In column c, report CUMULATIVE
adjustments to show activity not captured
in fields 1.1 through 41.
Valid amounts are
000000000-999999999
This field cannot be blank.
Note: Using the “Additional Information”
screen, you must explain the reasons for
any adjustments reflected in this field in
enough detail for the Department to assess
the entry’s validity.
43 Balancing Adjustments - Credits

Note: This section requests information only for
the 2006-2007 award year—do not report
cumulative amounts here.
Field
1 Final adjusted Federal Capital
Contribution (FCC) authorization
You cannot enter any data in this field
because Congress did not authorize any
FCC for the 2006-2007 reporting year.
2

FCC transferred to FSEOG and FWS
You cannot enter any data in this field
because Congress did not authorize any
FCC for the 2006-2007 reporting year.

In column d, report CUMULATIVE
adjustments to show activity not captured
in fields 5 through 26.
Valid amounts are
000000000-999999999
This field cannot be blank.

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2008-2009 FISAP Instructions
3

You cannot enter any data in this field
because Congress did not authorize any
FCC for the 2006-2007 reporting year.
4

5

Valid amounts are
000000000-999999999
This field cannot be blank.
7

Total principal and interest repaid by
borrowers from all sources during the
2006-2007 award year

Institutional Capital Contribution (ICC)
deposited into the Fund between July 1,
2006 and June 30, 2007

Column a. Report the unduplicated number
of borrowers who made payments on their
loans in the 2006-2007 award year.

Your school is not required to report any
ICC because Congress has not authorized
any FCC. However, if you did deposit any
ICC into the Fund between July 1, 2006
and June 30, 2007, report it here.

Valid entries are
0000000-9999999
This field cannot be blank.

Loans advanced to students from the
Fund during the 2006-2007 award year
(minus 2006-2007 award year refunds)
Report the net amount of the loans paid to
borrowers from the Fund. This figure is the
total amount of loans paid to borrowers
minus any refunds or adjustments to 20062007 loans (for example, the borrower
made a pre-payment or dropped out of
school and received a refund.)
DO NOT report refunds on prior-year notes
here; report those in Section A.

6

claimed for any or all of the three
programs.

The unexpended amount of final
adjusted authorized FCC for award year
2006-2007 that was NOT requested from
GAPS by June 30, 2007. This amount
will be reduced from your total award
amount next spring.

Column b. Report the amount of principal
and interest borrowers repaid during the
2006-2007 award year. Include any portion
of the repayment that any collection firm(s)
kept.
Include any penalty charges collected or
late charges deposited into the Fund.
Be sure to include amounts received as
student repayments from ALL sources.
Do not include


collection firm charges over and above
the principal and interest due as
collection cost, or

Valid amounts are
000000000-999999999
This field cannot be blank.



Administrative cost allowance claimed
for the 2006-2007 award year

Valid amounts are
000000000-999999999
This field cannot be blank.

interest received from any investments.

Report the amount withdrawn from the
Fund for an administrative cost allowance.
This withdrawn amount must be the same
as the amount in Part VI, Section B, Field
23a. The amount could include funds

Part III—Federal Perkins Loan Program Fiscal Operations Report

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2008-2009 FISAP Instructions
8

Total principal repaid by borrowers
from all sources during the 2006-2007
award year for loans in default for more
than 2 years but not more than 5 years
Column a. Report the unduplicated number
of borrowers whose loans were in default
for more than 2 years, but not more than 5
years, and who made payments toward
outstanding principal on their defaulted
loans in the 2006-2007 award year. Include
borrowers whose defaulted loans were
taken out of default status during the 20062007 award year (such as defaulted loans
that were paid in full) as well as borrowers
whose loans are currently in default.
Valid entries are
0000000-9999999
This field cannot be blank.

9

(such as defaulted loans that were paid in
full) as well as borrowers whose loans are
currently in default.
Valid entries are
0000000-9999999
This field cannot be blank.
Column b: Report the amount of principal
repaid by borrowers in the 2006-2007
award year on loans that were in default for
more than 5 years. If rehabilitation removes
a loan from default, report the amount
collected up to the point the loan was
rehabilitated. Do not report any payments a
borrower made after rehabilitation.
Valid amounts are
000000000-999999999
This field cannot be blank.

Column b: Report the amount of principal
repaid by borrowers in the 2006-2007
award year on loans that were in default for
more than 2 years but not more than 5
years. If rehabilitation removes a loan from
default, report the amount collected up to
the point the loan was rehabilitated. Do not
report any payments a borrower made after
rehabilitation.

Section C. Cumulative Repayment
Information as of June 30, 2007

Valid amounts are
000000000-999999999
This field cannot be blank.

In fields 1.1 through 5.4, each borrower is
counted only once. That is, when a borrower has
more than one loan and falls into more than one
category in Section C, the dollars should be
reported in the appropriate fields. The borrower,
however, should be reported only once in
column b, in the field for the loan where the
borrower’s principal amount outstanding is the
greatest.

Total principal repaid by borrowers
from all sources during the 2006-2007
award year for loans in default for more
than 5 years
Column a. Report the unduplicated number
of borrowers whose loans were in default
for more than 5 years and who made
payments toward outstanding principal on
their defaulted loans in the 2006-2007
award year. Include borrowers whose
defaulted loans were taken out of default
status during the 2006-2007 award year

Section C is an analysis of the repayment status
for all past and current National Defense/Direct
Student Loan and Federal Perkins Loan
borrowers as of June 30, 2007 at your school.
Count the number of borrowers and not the
number of loans made.

In column b, the sum of fields 1.1, 2, 3, 4, 5.1,
5.2, 5.3, and 5.4 equals Field 4, column b of
Part III, Section A of the Fiscal Operations
Report.

Part III—Federal Perkins Loan Program Fiscal Operations Report

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2008-2009 FISAP Instructions
Column c. Report the total dollar amount
lent to those borrowers.

The following instructions are basic to each
column:
Column a. Report the amount paid into the
Loan Fund to purchase loans.
Column b. Report the unduplicated
borrowers for each field as of June 30,
2007.

Valid amounts are
000000000-999999999
This field cannot be blank.
1.2 Loans that have been purchased
Column a. Of the loans included in 1.1 as
fully retired, report in column a the
outstanding principal balance, all interest
due, and any collection fees due on all
loans you submitted for assignment that
were not accepted and for which your
school reimbursed the Fund. This entry will
be used for liquidation purposes.

Column c. Report the total amount lent to
the borrowers reported in column b.
Column d. Report the principal amount
outstanding on all loans as of June 30,
2007. This figure is the portion of the
amount lent that was not repaid or canceled
as of June 30, 2007.

Before a school can have a fully liquidated
Perkins Loan portfolio, all loans with a
principal amount outstanding at the school
must either be assigned to the Department
or fully retired, including loans the school
is purchasing.

Field
1.1 Borrowers whose loans are fully retired
Column b. Report the unduplicated,
CUMULATIVE number of all past
borrowers who, as of June 30, 2007, have
completely repaid their loans or had them
canceled. Include

The information reported here permits the
Department to determine whether the
school’s portfolio is fully liquidated.

 any write-off accounts with balances of
less than $25 (or less than $50 if the
borrower has been billed for two years),

The Perkins liquidation procedures can be
found in Dear Partner Letter CB-00-5 at
http://ifap.ed.gov under “Archived
Publications.”

 any loans discharged because the
borrower was unable to complete a
program in which he or she was enrolled
due to the school’s closing, and
 those borrowers whose loans your
school purchased because they were
deemed unenforceable by the
Department and were rejected for
assignment.
Valid entries are
0000000-9999999
This field cannot be blank.

Valid amounts are
000000000-999999999
This field cannot be blank.
2

Borrowers whose loans were assigned to
and officially accepted by the U.S.
Department of Education as of June 30,
2007
This field is automatically calculated and is
derived from 2.1 and 2.2 below.

Part III—Federal Perkins Loan Program Fiscal Operations Report

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2008-2009 FISAP Instructions
2.1 Assignments due to default or
liquidation

2.2 Assignments due to total and permanent
disability discharge

Column b. Report the unduplicated,
CUMULATIVE number of borrowers
whose loans were assigned to the
Department because of default or
liquidation and which the Department
officially accepted by June 30, 2007.

Column b. Report the unduplicated,
CUMULATIVE number of borrowers
whose loans were assigned to the
Department because of total and permanent
disability and which the Department
officially accepted by June 30, 2007.

For schools in liquidation status, report
borrowers whose assigned loans were not
in default as well as borrowers whose loans
were in default.

Valid entries are
0000000-9999999
This field cannot be blank.

Valid entries are
0000000-9999999
This field cannot be blank.
Column c. Report the total amount lent to
those borrowers.
Valid amounts are
000000000-999999999
This field cannot be blank.
Column d. Report the total principal
amount outstanding when the loans were
assigned to and accepted by the
Department. DO NOT include any unpaid
penalty/late charges assessed the borrower
on any loans assigned to the Department.
Any payment your school might have
received from such a borrower after the
Department’s acceptance of the assigned
loan is not to be reflected in this report.
Valid amounts are
000000000-999999999
This field cannot be blank.
You must send any payments you receive
directly to
National Payment Center
P.O. Box 4169—Perkins Loan (NDSL)
Greenville, Texas 75403-4169

Column c. Report the total amount lent to
those borrowers.
Valid amounts are
000000000-999999999
This field cannot be blank.
Column d. Report the total principal
amount outstanding when the loans were
assigned to and accepted by the
Department. DO NOT include any unpaid
penalty/late charges assessed the borrower
on any loans assigned to the Department.
Any payment your school might have
received from such a borrower after the
Department’s acceptance of the assigned
loan is not to be reflected in this report.
You must send any payments you receive
directly to
U. S. Department of Education,
Conditional Disability Discharge, 6201
Interstate 30, Greenville, TX 75402
Note: When you assign a loan to the
Department for total and permanent
disability, the Department acknowledges
acceptance of the assignment by sending
you a copy of the Conditional Discharge
Ineligibility or Eligibility letter for that
borrower. If you have not received a copy
of either letter, and you need to know
whether the Department has accepted the

Part III—Federal Perkins Loan Program Fiscal Operations Report

III-19

2008-2009 FISAP Instructions
assignment, you can contact the Disability
Discharge Loan Servicing Center at 1-800869-4169.

months, starting from the date the
borrower ceased to be at least a halftime student at a postsecondary school.

The sum of 2.1(b) and 2.2(b) must agree
with Field 6(b) of Part III, Section A, Fiscal
Operations Report.

Review Section 674.32 of the regulations
for terms relevant to less-than-half-time
borrowers.

The sum of 2.1(d) and 2.2(d) must agree
with Field 6(d) of Part III, Section A, Fiscal
Operations Report.

For borrowers in deferment and other grace
periods, report those who obtained
deferment in accordance with the
governing regulations.

Field 2(b) equals the sum of fields 2.1(b)
and 2.2(b). Field 2(c) equals the sum of
fields 2.1(c) and 2.2(c). Field 2(d) equals
the sum of fields 2.1(d) and 2.2(d).
3

Note: For loans made on or after
October 1, 1980, a second grace period of 6
consecutive months follows the completion
of a deferment period for study, service, or
disability.

Total borrowers not in repayment status
Column b. Report the unduplicated,
CUMULATIVE number of borrowers
attending postsecondary schools at least
half time. This number includes those
students attending your school and those
who have filed for student deferments from
other schools. Report those whose grace
periods have expired as well as those who
have not used their first grace periods.
Also report borrowers who were in the first
grace period. A first grace period is defined
based on when the loans were made:


For loans made before October 1, 1980,
a grace period is 9 consecutive months,
starting from the date the borrower
ceased to be at least a half-time student
at a postsecondary school.

 For loans made on or after October 1,
1980, but before July 1, 1987, a grace
period is 6 consecutive months, starting
from the date the borrower ceased to be
at least a half-time student at a
postsecondary school.


For loans made on or after July 1,
1987, a grace period is 9 consecutive

Valid entries are
0000000-9999999
This field cannot be blank.
Column d. Report the principal amount
outstanding on these loans.
Valid amounts are
000000000-999999999
This field cannot be blank.
4

Borrowers on schedule in repayment
status
Column b. Report the unduplicated,
CUMULATIVE number of borrowers
making loan repayments on schedule.
Valid entries are
0000000-9999999
This field cannot be blank.
Column d. Report the total principal
amount outstanding on these loans.
Valid amounts are
000000000-999999999
This field cannot be blank.

Part III—Federal Perkins Loan Program Fiscal Operations Report

III-20

2008-2009 FISAP Instructions
5.1 In default less than 240 days (monthly
installments) or less than 270 days (other
installments)
Column b. Report the unduplicated,
CUMULATIVE number of borrowers
whose loans are in default less than 240
days, if paying monthly, and less than 270
days if paying less frequently than monthly.
Valid entries are
0000000-9999999
This field cannot be blank.
Column c. Report the principal amount lent
to those borrowers.
Valid amounts are
000000000-999999999
This field cannot be blank.
Column d. Report the principal amount
outstanding on those loans.
Valid amounts are
000000000-999999999
This field cannot be blank.
5.2 In default 240 days or more (monthly
installments) or 270 days or more (other
installments), up to 2 years
Column b. Report the unduplicated,
CUMULATIVE number of borrowers
whose loans are in default




240 days or more, up to 2 years, if
those borrowers are paying monthly;
and
270 days or more, up to 2 years, if
those borrowers are paying less
frequently than monthly.

Valid entries are
0000000-9999999
This field cannot be blank.

Column c. Report the principal amount lent
to those borrowers.
Valid amounts are
000000000-999999999
This field cannot be blank.
Column d. Report the principal amount
outstanding on those loans.
Valid amounts are
000000000-999999999
This field cannot be blank.
5.3 In default more than 2 years but not
more than 5 years
Column b. Report the unduplicated,
CUMULATIVE number of borrowers
whose loans are in default more than 2
years but not more than 5 years.
Valid entries are
0000000-9999999
This field cannot be blank.
Column c. Report the principal amount lent
to those borrowers.
Valid amounts are
000000000-999999999
This field cannot be blank.
Column d. Report the principal amount
outstanding on those loans.
Valid amounts are
000000000-999999999
This field cannot be blank.
5.4 In default more than 5 years
Column b. Report the unduplicated,
CUMULATIVE number of borrowers
whose loans are in default more than 5
years.

Part III—Federal Perkins Loan Program Fiscal Operations Report

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2008-2009 FISAP Instructions
Valid entries are
0000000-9999999
This field cannot be blank.

days for loans with less frequent payment
installments.


Column c. Report the principal amount lent
to those borrowers.
Valid amounts are
000000000-999999999
This field cannot be blank.
Column d. Report the principal amount
outstanding on those loans.



a loan is still considered to be in default
even if the school, its owner, agency,
contractor, employee, or any other entity or
individual affiliated with the school makes a
payment to prevent the borrower from
defaulting.
a loan is not considered to be in default only
if the borrower has
--made six voluntary consecutive payments;

Note: All assigned notes the Department has
rejected and returned to you, or notes for
which you received an acceptance letter from
the Department dated after June 30, 2007,
must be counted in the appropriate default
category, according to the oldest payment in
default. These notes may not be included in
either Field 2 of this section, or in Section A,
Field 6.

--voluntarily made all payments currently
due;
--repaid the loan in full;
--rehabilitated the loan or had it canceled;

Cohort Default Rate (Sections D and E)

--received a deferment or forbearance on the
loan based on a condition that began
before the loan became 240 days past due;

If your school had fewer than 30 borrowers who
entered repayment in the 2005-2006 award year,
check “yes” and complete Section E. If the
answer is “no,” complete Section D.

--received a discharge because of death,
permanent and total disability,
bankruptcy, or because of a closed school;
or

For the purpose of calculating the cohort default
rate

--repaid the loan in full in accordance with
Section 674.33(a) or Section 674.47(h).





a borrower has entered repayment the day
after the borrower’s initial grace period
ended, or the day the borrower waived the
initial grace period. This date does not
change if a deferment or a cancellation is
granted after the borrower has entered
repayment.
a loan is in default if the borrower failed to
make an installment payment when due or to
comply with the other terms of the
promissory note, and this situation has
existed for at least 240 days for loans with
monthly payment installments or at least 270



a loan assigned to the Department of
Education is still considered part of the
cohort default rate calculation, unless the
loan has been assigned because of a total
and permanent disability cancellation.

Section D. Schools with 30 or More
Borrowers Who Entered
Repayment in the 2005-2006
Award Year
1.1 Report the number of borrowers who
entered repayment any time from July 1,
2005 to June 30, 2006.

Part III—Federal Perkins Loan Program Fiscal Operations Report

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2008-2009 FISAP Instructions
Valid entries are
0000000-9999999
This field cannot be blank.

2.2(a) Of the total number of borrowers in
Field 2.1(a), report the number in
default by June 30, 2005.

1.2 Of the number of borrowers who entered
repayment in 2005-2006, report the number
with loans in default by June 30, 2007.
Valid entries are
0000000-9999999
This field cannot be blank.
1.3 The number of borrowers in Field 1.2 is
divided by the number of borrowers in
Field 1.1. That amount is then multiplied
by 100 to calculate your cohort default rate.
This field is automatically calculated.
Section E. Schools with Fewer than 30
Borrowers Who Entered
Repayment in the 2005-2006
Award Year
2.1(a) Report the number of borrowers who
entered repayment any time from July 1,
2003 to June 30, 2004.

Valid entries are
0000000-9999999
This field cannot be blank.
2.2(b) Of the total number of borrowers in
Field 2.1(b), report the number in
default by June 30, 2006.
Valid entries are
0000000-9999999
This field cannot be blank.
2.2(c) Of the total number of borrowers in
Field 2.1(c), report the number in
default by June 30, 2007.
Valid entries are
0000000-9999999
This field cannot be blank.
2.3

This field represents the total number of
borrowers who entered repayment
during the 2003-2004, 2004-2005, and
2005-2006 award years—the sum of
fields 2.1(a) + 2.1(b) + 2.1(c). The field
is automatically calculated.

2.4

This field represent the total number of
borrowers with loans in default by
June 30, 2005, June 30, 2006, and June
30, 2007—the sum of fields 2.2(a) +
2.2(b) + 2.2(c). The field is
automatically calculated.

2.5

The number of borrowers in Field 2.4 is
divided by the total number of
borrowers in Field 2.3. That amount is
multiplied by 100 to calculate your
cohort default rate. This field is
automatically calculated.

Valid entries are
0000000-9999999
This field cannot be blank.
2.1(b) Report the number of borrowers who
entered repayment any time from July 1,
2004 to June 30, 2005.
Valid entries are
0000000-9999999
This field cannot be blank.
2.1(c) Report the number of borrowers who
entered repayment any time from July 1,
2005 to June 30, 2006.
Valid entries are
0000000-9999999
This field cannot be blank.

Part III—Federal Perkins Loan Program Fiscal Operations Report

III-23

2008-2009 FISAP Instructions

Instructions for Part IV:
Federal Supplemental Educational Opportunity Grant
Program (FSEOG) Fiscal Operations Report
Who must complete Part IV?
You must complete Part IV if your school
received FSEOG federal funds for 2006-2007.

Section B. Federal Funds Available for
FSEOG Expenditures
Use this section to calculate the federal funds
you had available for FSEOG expenditures.

Field-by-field instructions for Part IV
Section A. Federal Funds Authorized for
FSEOG
Use this section to report your authorization and
any changes to that authorization.
Field
1 Final adjusted FSEOG authorization
Figure the correct amount for this field as
follows:






The amount of your original
authorization (your first allocation
letter for award year July 1, 2006
through June 30, 2007) plus
Any supplemental authorization you
received for the FSEOG Program
minus
Any FSEOG funds from your 20062007 award year allocation that you
returned to the federal government
prior to October 1, 2007.

Enter the result here.
Valid amounts are
000000000-999999999
This field cannot be blank.

Transferring Funds Between
Programs/Carry Forward, Carry Back
To transfer any funds between programs or to
carry forward or back funds between award
years, your school must actually draw down the
funds from GAPS. Simply reporting such
transfers on the FISAP does not make the funds
move from one program to another. Also, the
funds drawn down from GAPS must be spent
against the program authorization from which
the funds were taken, not against the program
authorization for the award year in which the
funds are/were used.
2

FWS funds transferred to and spent in
FSEOG
Enter the amount of any FWS funds you
transferred to, and spent in, the FSEOG
Program. You must return to FWS any
transferred amount you did not spend in
FSEOG.
The maximum amount you may transfer
from FWS to FSEOG is 25 percent of the
sum of your 2006-2007 FWS original and
supplemental allocations.
The amount in this field must be the same
as the entry in Part V, Field 3.
Valid amounts are
000000000-999999999
This field cannot be blank.

Part IV—Federal Supplemental Educational Opportunity Grant Program (FSEOG)
Fiscal Operations Report

IV-1

2008-2009 FISAP Instructions
3

4

Federal Perkins Federal Capital
Contribution funds transferred to and
spent in FSEOG

forward and spent is 10 percent of the sum
of your 2005-2006 original and
supplemental FSEOG allocations.

You cannot enter any data in this field
because Congress did not authorize any
FCC for the 2006-2007 reporting year.

If this entry is different from the one in Part
IV, Field 7 of your 2005-2006 Fiscal
Operations Report, you must submit a
revised 2005-2006 Fiscal Operations
Report.

2007-2008 FSEOG funds carried back
and spent in 2006-2007

Valid amounts are
000000000-999999999
This field cannot be blank.

Report any amount of your 2007-2008
FSEOG allocation that you carried back
and spent in award year 2006-2007. The
maximum amount you could have carried
back and spent is 10 percent of the sum of
your 2007-2008 original and supplemental
FSEOG allocations.

Note: You need to spend all 2005-2006
funds carried forward before spending any
funds from the 2006-2007 award year.
7

Valid amounts are
000000000-999999999
This field cannot be blank.
5

Report any amount of your 2006-2007
FSEOG allocation that you carried forward
to spend in award year 2007-2008. The
maximum amount you could have carried
forward to be spent is 10 percent of the
sum of your 2006-2007 original and
supplemental FSEOG allocations.

Additional 2007-2008 FSEOG funds
carried back and spent for 2007 summer
enrollment
If you report in Field 4 the maximum 10
percent carry back amount, report here any
additional amount of your 2007-2008
FSEOG allocation that you carried back
and spent for awards to students for
payment periods that began on or after
May 1, 2007 but that ended before
July 1, 2007.
Valid amounts are
000000000-999999999
This field cannot be blank.

6

2005-2006 funds carried forward and
spent in 2006-2007
Report any amount of your 2005-2006
FSEOG allocation that you carried forward
and spent in award year 2006-2007. The
maximum amount you could have carried

2006-2007 funds carried forward to be
spent in 2007-2008

Valid amounts are
000000000-999999999
This field cannot be blank.
Note: You need to spend all 2006-2007
funds carried forward before spending any
funds from the 2007-2008 award year.
8

2006-2007 funds carried back and spent
in 2005-2006
Report any amount of your 2006-2007
FSEOG allocation that you carried back and
spent in award year 2005-2006. The
maximum amount you could have carried
back and spent is 10 percent of the sum of
your 2006-2007 original and supplemental
FSEOG allocations.

Part IV—Federal Supplemental Educational Opportunity Grant Program (FSEOG)
Fiscal Operations Report

IV-2

2008-2009 FISAP Instructions
If the entry here is different from the one in
Part IV, Field 4 of your 2005-2006 Fiscal
Operations Report, you must submit a
revised 2005-2006 Fiscal Operations
Report.
Valid amounts are
000000000-999999999
This field cannot be blank.
9

Additional 2006-2007 funds carried back
and spent for 2006 summer enrollment
If you report in Field 8 the maximum 10
percent carry back amount, report here any
additional amount of your 2006-2007
FSEOG allocation that you carried back
and spent for awards to students for
payment periods that began on or after
May 1, 2006 but that ended prior to
July 1, 2006.
If the entry here is different from the one in
Part IV, Field 5 of your 2005-2006 Fiscal
Operations Report, you must submit a
revised 2005-2006 Fiscal Operations
Report.
Valid amounts are
000000000-999999999
This field cannot be blank.

10 Total federal funds available for 20062007 FSEOG
Field 10 equals Field 1 plus Field 2 plus
Field 3 plus Field 4 plus Field 5 plus Field
6 minus Field 7 minus Field 8 minus
Field 9. This field is automatically
calculated.
Section C. Funds to FSEOG Recipients
DO NOT include in either Field 11 or 12 below
any nonfederal funds in excess of the required
25 percent nonfederal share.

11 Total funds to FSEOG recipients
The amount reported must consist of the
required 25 percent nonfederal plus 75
percent federal shares, unless your school
has been granted a waiver of the
institutional match requirement for 20062007. In that case, report whatever federal
funds your school expended.
Field 11 equals Field 12 plus Field 13.
Valid amounts are:
000000000-999999999
This field cannot be blank.
12 Nonfederal share of funds to FSEOG
recipients
For nonfederal funds to be reported in this
field, the recipients of these monies must
have also received some federal funds from
the FSEOG Program in the 2006-2007
award year.
Field 12, which is automatically calculated,
must be 25 percent of Field 11, unless your
school has been granted a waiver of the
institutional-match requirement for 20062007. In that case, you can report less than
25 percent. Schools that have not been
granted a waiver must not enter any
school expenditures that exceed the 25
percent requirement.
Your school must provide the nonfederal
share from its own resources, which might
include school grants and scholarships,
tuition or fee waivers, state scholarships, or
foundation or other charitable organization
funds. You can use one of three methods to
provide the nonfederal share; these are
discussed in Volume 6 of the 2006-2007
Federal Student Aid Handbook. See
Chapter 1, “FSEOG Nonfederal Share.”

Part IV—Federal Supplemental Educational Opportunity Grant Program (FSEOG)
Fiscal Operations Report

IV-3

2008-2009 FISAP Instructions
Although Field 12 is automatically
calculated, you must know how the total is
derived so you can determine what to enter
in fields 12(a) and 12(b). Therefore,
perform the following steps:
 Divide the total federal FSEOG funds
expended for FSEOG recipients by 75.

Section D. Federal Funds Spent for FSEOG
Program
Use this section to report how you spent the
federal funds available.
13 Federal share of funds to FSEOG
recipients

 Take that result and multiply it by 25.
You will then have your school’s
FSEOG nonfederal matching
requirement.

Report the amount of FSEOG federal funds
expended for students, plus any FWS
federal funds transferred into FSEOG and
spent for FSEOGs.

Note: Do NOT simply take 25 percent of
the total federal FSEOG funds expended or
25 percent of your FSEOG award—neither
is an accurate calculation of your
nonfederal matching requirement.

Field 13 must equal 75 percent of Field 11,
unless your school has an approved waiver
of the institutional match requirement for
2006-2007. In that case, report whatever
federal funds your school expended.

Once you have determined the FSEOG
nonfederal matching requirement, you must
break down that amount for fields 12(a)
and 12(b).

Valid amounts are
000000000-999999999
This field cannot be blank.
14 Administrative cost allowance claimed

12(a). If some or all of your nonfederal
share consisted of a cash outlay by your
school, enter the amount contributed.
Valid amounts are
000000000-999999999
This field cannot be blank.
12(b). If some or all of your nonfederal
share consisted of one of the other types of
school resources listed on the preceding
page, enter the amount designated.
Valid amounts are
000000000-999999999
This field cannot be blank.
Field 12 must equal Field 12(a) plus Field
12(b).

Use Part VI, Section B, steps 1 and 2 to see
how your administrative cost allowance
(ACA) is calculated. In Part VI, Section B,
Step 3, report how much administrative
cost allowance you claimed in the FSEOG
Program.
The amount in Field 14 must be the same
as the amount in Part VI, Section B, Field
23(b). This amount could include funds
claimed for any or all of the three
programs.
Note: Remember that your ACA comes
from your campus-based program
allocations and therefore should be
budgeted in advance as part of those
allocations. The ACA is not a
supplemental amount from the U.S.
Department of Education.

Part IV—Federal Supplemental Educational Opportunity Grant Program (FSEOG)
Fiscal Operations Report

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2008-2009 FISAP Instructions
For more information on calculating the
ACA, see the 2006-2007 Federal Student
Aid Handbook, Volume 6, Chapter 1.
Valid amounts are
000000000-999999999
This field cannot be blank.
15 Federal funds spent for FSEOG

Field 15 equals Field 13 plus Field 14.
This field is automatically calculated.
Section E. Use of FSEOG Authorization
Use this section to derive your unexpended (if
any) and expended authorization amounts.
16 Expended FSEOG authorization
Field 16 equals the sum of fields 7, 8, 9,
and 15 minus the sum of fields 2, 3, 4, 5,
and 6. This field is automatically
calculated.
The amount in Field 16 must agree with
your final FSEOG draw downs reported
in GAPS. Also, this amount cannot
exceed your authorization in Field 1.

Note: Unless your school has received an
underuse waiver, a penalty will be assessed
against your school’s 2008-2009 FSEOG
allocation if the amount in Field 17 plus any
other amounts you previously returned to
ED are greater than 10 percent of your
combined 2006-2007 initial plus
supplemental allocations. The penalty
consists of a reduction in your 2008-2009
FSEOG allocation by an amount equal to
the total amount you did not spend in
2006-2007.
Valid amounts are
000000000-999999999
This field cannot be blank.
Information on prior year recoveries for
FSEOG and FWS
Prior year recoveries are the federal shares
of any monies students have returned to the
school for an award year that has already
undergone closeout in the Campus-Based
system (that is, awards have already been
reduced to FISAP expenditure levels). You
are not required to report prior year
recoveries or make an adjustment to your
FISAP unless the Department’s School
Eligibility Channel requests it.

17 Unexpended FSEOG authorization
Field 17 equals Field 1 minus Field 16.
This field is automatically calculated.
The resulting amount will ultimately be
deducted from your GAPS grantee
account.
ED will not accept a negative figure for this
field.
An excess expenditure must be charged to
institutional funds; however, the excess
institutional share is not entered in this
report.

Use existing GAPS procedures to refund to
the Department any funds recovered on
prior year awards. Refunds must be applied
to the award corresponding to the funding
year in which recovered funds were
awarded. For example, if you made an
award in 2006-2007 and the money was
recovered in 2007-2008, you must return
the recovered funds to the 2006-2007
authorization.
The available balance for this award will
increase as a result of the refund. However,
the award authorization amount will be
reduced by this refund amount when the
award enters the closeout state in GAPS.

Part IV—Federal Supplemental Educational Opportunity Grant Program (FSEOG)
Fiscal Operations Report

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2008-2009 FISAP Instructions
Therefore, you should not draw down
the available balance created by the
refund.

Part IV—Federal Supplemental Educational Opportunity Grant Program (FSEOG)
Fiscal Operations Report

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2008-2009 FISAP Instructions

Instructions for Part V:
Federal Work-Study Program (FWS)
Fiscal Operations Report
Who must complete Part V?
You must complete Part V if your school
received FWS funds for award year 2006-2007.

Section B. Federal Funds Available for FWS
Expenditures
Use this section to calculate the federal funds
you had available for FWS expenditures.

Field-by-field instructions for Part V
Section A. Federal Funds Authorized for
FWS
Use this section to report your authorization and
any changes to that authorization.
Field
1 Final adjusted FWS authorization
Figure the correct amount for this field as
follows:





The amount of your original
authorization (your first allocation
letter for award year July 1, 2006
through June 30, 2007) plus

Transferring Funds Between
Programs/Carry Forward, Carry Back
To transfer any funds between programs or to
carry forward or back funds between award
years, your school must actually draw down the
funds from GAPS. Simply reporting such
transfers on the FISAP does not make the funds
move from one program to another. Also, the
funds drawn down from GAPS must be spent
against the program authorization from which
the funds were taken, not against the program
authorization for the award year in which the
funds are to be used.
2

Any supplemental authorization you
received for the FWS Program minus
Any FWS funds from your 2006-2007
award year allocation that you returned
to the federal government prior to
October 1, 2007.

Enter the result here.
Valid amounts are
000000000-999999999
This field cannot be blank.

Federal Perkins Federal Capital
Contribution funds transferred to and
spent in FWS
You cannot enter any data in this field
because Congress did not authorize any
FCC for the 2006-2007 reporting year.

3

FWS funds transferred to and spent in
FSEOG
Enter the amount of any FWS funds you
transferred to, and spent in, the FSEOG
Program. You must return to FWS any
transferred amount you did not spend in
FSEOG.
The maximum amount you may transfer
from FWS to FSEOG is 25 percent of the
sum of your 2006-2007 FWS original and
supplemental allocations.

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2008-2009 FISAP Instructions
The amount in this field must be the same
as the entry in Part IV, Field 2.

and spent in award year 2006-2007. The
maximum amount you could have carried
forward and spent is 10 percent of the sum
of your 2005-2006 original and supplemental FWS allocations.

Valid amounts are
000000000-999999999
This field cannot be blank.

If this entry is different from the one in Part
V, Field 7 of your 2005-2006 Fiscal
Operations Report, you must submit a
revised 2005-2006 Fiscal Operations
Report.

Note: Any FWS funds transferred to
FSEOG must be entered into GAPS as an
expenditure against FWS, not as an
expenditure against FSEOG.
4

Valid amounts are
000000000-999999999
This field cannot be blank.

2007-2008 FWS funds carried back and
spent in 2006-2007
Report any amount of your 2007-2008
FWS allocation that you carried back and
spent in award year 2006-2007. The
maximum amount you could have carried
back and spent is 10 percent of the sum of
your 2007-2008 original and supplemental
FWS allocations.

Note: You need to spend all 2005-2006
funds carried forward before spending any
funds from the 2006-2007 award year.
7

Report any amount of your 2006-2007
FWS allocation that you carried forward to
spend in award year 2007-2008. The
maximum amount you could have carried
forward to be spent is 10 percent of the
sum of your 2006-2007 original and
supplemental FWS allocations.

Valid amounts are
000000000-999999999
This field cannot be blank.
5

Additional 2007-2008 FWS funds
carried back and spent for 2007 summer
employment
If you report in Field 4 the maximum 10
percent carry back amount, report here any
additional amount of your 2007-2008 FWS
allocation that you carried back and spent
for payments to students for wages earned
on or after May 1, 2007 but before July 1,
2007.
Valid amounts are
000000000-999999999
This field cannot be blank.

6

2005-2006 funds carried forward and
spent in 2006-2007
Report any amount of your 2005-2006
FWS allocation that you carried forward

2006-2007 funds carried forward to be
spent in 2007-2008

Valid amounts are
000000000-999999999
This field cannot be blank.
Note: You need to spend any 2006-2007
funds carried forward before spending any
funds from the 2007-2008 award year.
8

2006-2007 funds carried back and spent
in 2005-2006
Report any amount of your 2006-2007
FWS allocation that you carried back and
spent in award year 2005-2006. The
maximum amount you could have carried
back and spent is 10 percent of the sum of

Part V—Federal Work-Study Program (FWS) Fiscal Operations Report

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2008-2009 FISAP Instructions
your 2006-2007 original and supplemental
FWS allocations.

amount reflects gross compensation, including
tax and other withholdings.

If the entry here is different from the one in
Part V, Field 4 of your 2005-2006 Fiscal
Operations Report, you must submit a
revised 2005-2006 Fiscal Operations
Report.

Total FWS compensation earned means all
types of FWS work, whether or not that work
qualifies as community service employment. For
more on community service activities and
reporting those earnings, see the instructions for
Section G on page V-8.

Valid amounts are
000000000-999999999
This field cannot be blank.
9

Additional 2006-2007 funds carried back
and spent for 2006 summer employment
If you report in Field 8 the maximum 10
percent carry back amount, report here any
additional amount of your 2006-2007 FWS
allocation that you carried back and spent
for payments to students for wages earned
on or after May 1, 2006 but before
July 1, 2006.
If the entry here is different from the one in
Part V, Field 5 of your 2005-2006 Fiscal
Operations Report, you must submit a
revised 2005-2006 Fiscal Operations
Report.
Valid amounts are
000000000-999999999
This field cannot be blank.

10 Total federal funds available for 20062007 FWS
Field 10 equals Field 1 plus Field 2 minus
Field 3 plus Field 4 plus Field 5 plus
Field 6 minus Field 7 minus Field 8 minus
Field 9. This field is automatically
calculated.
Section C. Total Compensation for FWS
Use this section to report the total FWS
compensation earned in award year 2006-2007,
both federal and institutional shares. This

11 Total earned compensation for FWS
Program
In Field 11, the FWS total earned
compensation (federal and nonfederal
share) is reported for all students for the
2006-2007 award year. This amount is
automatically calculated.
The amount here includes any
compensation FWS students might have
earned while employed as reading or
mathematics tutors of children or while
employed in family literacy activities, even
if the federal share exceeds the normal 75
percent rate.
Any FWS earned compensation paid to
FWS students employed in these tutoring
and family literacy activities must be
reported in Field 11a for on-campus
employment and in Field 11b for offcampus employment at public or private
nonprofit agencies. (Any amounts earned
for these activities are reported, whether or
not the activities qualify as community
service work.)
11 a. Report the earned compensation for
on-campus employment.
Valid amounts are
000000000-999999999
This field cannot be blank.
11 b. Report the earned compensation for
off-campus employment at public or
private nonprofit agencies,

Part V—Federal Work-Study Program (FWS) Fiscal Operations Report

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2008-2009 FISAP Instructions
excluding expenditures required to
be reported in Field 11c.
Valid amounts are
000000000-999999999
This field cannot be blank.
11 c. Report the earned compensation for
off-campus employment at public or
private nonprofit agencies that were
unable to pay the regular nonfederal
share and that had a federal share
not exceeding 90 percent.
Valid amounts are
000000000-999999999
This field cannot be blank.
11 d. Report the earned compensation for
off-campus employment in the
private for-profit sector.
Valid amounts are
000000000-999999999
This field cannot be blank.
Field 11 equals fields 11(a) plus 11(b) plus
11(c) plus 11(d). This field is automatically
calculated.
Valid amounts are
000000000-999999999
This field cannot be blank.
12 Total institutional share of earned
compensation
Report the total institutional share of all
earned compensation. The minimum
required institutional share varies by type
of employment and is the complement of
each federal share percentage reflected in
Field 13.
The institutional share consists of the
amounts your school has contributed and
the amounts any off-campus employer has
contributed.

If the institutional share of student
compensation was paid in kind (examples
include a tuition waiver and room and
board), you must convert the in-kind
compensation to cash value.
Field 12 must equal Field 11 minus
Field 13.
Valid amounts are
000000000-999999999
This field cannot be blank.
Section D. Funds Spent from Federal Share
of FWS
13 Total federal share of FWS earned
compensation
In Field 13, the federal share of the FWS
total earned compensation paid to all
students for the 2006-2007 award year is
reported. This amount is automatically
calculated.
The amount here includes the federal share
of any earned compensation paid to FWS
students employed as reading or
mathematics tutors of children, or
employed in family literacy activities,
even if the federal share exceeds the 75
percent rate.
13 a. Report the federal share of
compensation earned at the
maximum 75 percent rate: applies to
on-campus employment or offcampus employment at public or
private nonprofit agencies.
Valid amounts are
000000000-999999999
This field cannot be blank.
13 b. Report the federal share of
compensation earned at the
maximum 100 percent rate: applies
to on-campus employment or offcampus employment at public or

Part V—Federal Work-Study Program (FWS) Fiscal Operations Report

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2008-2009 FISAP Instructions
private nonprofit agencies. As
mentioned, report here the federal
share of compensation FWS
students earned while employed as
reading or mathematics tutors of
children or while employed in
family literacy activities.
If your school is designated as Title
III/V eligible and had an approved
waiver of the nonfederal share,
report your federal share here.
Valid amounts are
000000000-999999999
This field cannot be blank.
13 c. Report the federal share of
compensation earned at the
maximum 90 percent rate: applies to
off-campus employment at public or
private nonprofit agencies unable to
pay the regular nonfederal share.
The 90 percent federal share is
limited to no more than 10 percent
of the students paid under the FWS
Program for the 2006-2007
award year.
For example, if you had 10 students
who earned FWS compensation in
2006-2007, 10 percent of those
students equals one student.
Therefore, you could fund only one
student at the 90 percent federal
share. If you wanted to fund two or
more students, you would have to
fund them at the 75 percent federal
share amount, not at the 90 percent
federal share amount.
Note: This 10 percent limit does not
include students whose FWS wages
have been exempted from the full
nonfederal share requirement
(generally 25 percent) because those
students were employed as reading
or mathematics tutors of children or

were employed in family literacy
activities. See Volume 6 of the
2006-2007 Federal Student Aid
Handbook for more information.
Valid amounts are
000000000-999999999
This field cannot be blank.
13 d. Report the federal share of
compensation earned at the
maximum 50 percent rate: applies to
off campus employment in the
private for-profit sector.
This amount may not exceed 25
percent of the sum of your 20062007 original plus supplemental
authorizations.
For example, if the FWS award is
$10,000, the amount you report here
cannot exceed 25 percent of this
amount, or $2,500. Because this
field is a 50-percent category, you
must report another $2,500 in Field
12 if you spend the entire amount
permitted for employment in the
private for-profit sector.
Valid amounts are
000000000-999999999
This field cannot be blank.
Field 13 equals fields 13(a) plus 13(b) plus
13(c) plus 13(d).
This field is automatically calculated.
Valid amounts are
000000000-999999999
This field cannot be blank.
14 Administrative cost allowance claimed
Use Part VI, Section B, steps 1 and 2 to
calculate your administrative cost
allowance (ACA). In Part VI, Section B,

Part V—Federal Work-Study Program (FWS) Fiscal Operations Report

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2008-2009 FISAP Instructions
Step 3, report how much administrative
cost allowance you claimed in the FWS
Program.
The amount reported in Field 14 must be
the same as the amount in Part VI, Section
B, Field 23(c). This amount could include
funds claimed for any or all of the three
programs.
Note: Remember that your ACA comes
from your campus-based program
allocations and therefore should be
budgeted in advance as part of those
allocations. The ACA is not a
supplemental amount from the U.S.
Department of Education.
For more information on calculating the
ACA, see the 2006-2007 Federal Student
Aid Handbook, Volume 6, Chapter 1.
Valid amounts are
000000000-999999999
This field cannot be blank.
15 Federal share of Job Location and
Development (JLD) Program
expenditures
Report the federal share of the amount
spent for the Job Location and
Development Program. This amount must
be the lesser of $50,000 or 10 percent of
the sum of your 2006-2007 original and
supplemental FWS allocations. See
Volume 6 of the 2006-2007 Federal
Student Aid Handbook for more
information.
Valid amounts are
000000000-999999999
This field cannot be blank.

16 Total federal funds spent for FWS
Field 16 equals the sum of fields 13
through 15. This field is automatically
calculated.
Section E. Use of FWS Authorization
This section shows how your expended and
unexpended authorization amounts were
derived.
17 Expended FWS authorization
Field 17 equals the sum of fields 3, 7, 8, 9,
and 16 minus the sum of fields 2, 4, 5,
and 6. This field is automatically
calculated.
The amount in Field 17 must agree with
your final FWS draw downs reported in
GAPS. Also, this amount cannot exceed
your authorization in Field 1.
18 Unexpended FWS authorization
Field 18 equals Field 1 minus Field 17.
This field is automatically calculated. This
amount will ultimately be deducted from
your GAPS grantee account.
Any calculation that results in a negative
figure will not be accepted for transmission
to ED.
An excess expenditure must be charged to
the school share of earned compensation.
Note: Unless your school has received an
underuse waiver, a penalty will be assessed
against your school’s 2008-2009 FWS
allocation if the amount in Field 18 plus
any other amounts you previously returned
to ED are more than 10 percent of your
combined 2006-2007 initial plus
supplemental allocations. The penalty

Part V—Federal Work-Study Program (FWS) Fiscal Operations Report

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2008-2009 FISAP Instructions
consists of a reduction in your 2008-2009
FWS allocation by an amount equal to the
total amount you did not spend in 20062007.
Information on prior year recoveries for
FWS and FSEOG
Prior year recoveries are the federal shares
of any monies students have returned to the
school for an award year that has already
undergone closeout in the Campus-Based
system (that is, awards have already been
reduced to FISAP expenditure levels). You
are not required to report prior year
recoveries or make an adjustment to your
FISAP unless the Department’s School
Eligibility Channel requests it.
Use existing GAPS refund procedures to
refund to the Department any funds
recovered on prior year awards. Refunds
must be applied to the award corresponding
to the funding year in which the recovered
funds were awarded. For example, if you
made an award in 2006-2007 and the
money was recovered in 2007-2008, you
must return the recovered funds to the
2006-2007 authorization.
The available balance for this award will
increase as a result of the refund. However,
the award authorization amount will be
reduced by this refund amount when the
award enters the closeout state in GAPS.
Therefore, you should not draw down
the available balance created by the
refund.
Section F. Information About the Job
Location and Development (JLD)
Program

Valid amounts are
000000000-999999999
This field cannot be blank.
20 Institutional expenditures for the JLD
Program
Report the total amount of institutional
funds spent. If your expenditures were paid
in kind (for example, staff salaries, related
travel, or printing and mailing costs),
convert those contributions to their cash
values.
If you used federal funds to operate the
JLD Program, the amount reported in this
field must be at least 20 percent of the
amount reported in Field 19.
Valid amounts are
000000000-999999999
This field cannot be blank.
21 Number of students for whom jobs were
located or developed
Report the number of students for whom
you developed or located jobs through the
JLD Program and who had earnings
through JLD placement in award year
2006-2007.
Valid amounts are
000000000-999999999
This field cannot be blank.
22 Total earnings of the students in Field 21
above
Report the total amount earned in 20062007 by the students reported in Field 21.
If you do not know their actual wages,
report a reasonable estimate.

19 Total expenditures for the JLD Program
Report the total amount spent (federal and
institutional share) to establish, maintain, or
expand the Job Location and Development
(JLD) Program.

Valid amounts are
000000000-999999999
This field cannot be blank.

Part V—Federal Work-Study Program (FWS) Fiscal Operations Report

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2008-2009 FISAP Instructions
Section G. Information About FWS
Students Employed in
Community Service Activities
Your school is required to use at least 7 percent
of its FWS allocation to employ students in
community service jobs. The information you
report in Section G will determine whether your
school has met this requirement for the 20062007 award year.
If your school also received reallocated
supplemental FWS federal funds, this section
determines whether your school used those
funds only to pay students in community service
jobs, as is required.
The minimum amount needed to satisfy the
community service expenditure requirement is
one of two amounts, whichever is greater:
(1) The result of the following calculation:




7 percent of the sum of your original
allocation plus
any supplemental FWS allocations
minus
any amount returned on the Reallocation
Form
OR

(2) 100 percent of your supplemental allocation.
For information on the kinds of activities that
qualify as community service employment, see
Volume 6 of the 2006-2007 Federal Student Aid
Handbook. The most basic requirement of
community service employment is that the
activities involved must be open and accessible
to the community. “Open and accessible” means
the service is publicized to the community and
the general public uses the service.
A school in and of itself is not considered a
community for the purpose of determining

community service employment. For example, if
a school has an on-campus program to tutor the
children of faculty in reading, that program
would not qualify. If, however, the tutoring
program is open to children in the community, it
would qualify.
Note: As part of the 7 percent expenditure
requirement for community service, at least one
of the FWS students your school employs must



work as a reading tutor for children who are
preschool age or are in elementary school or
perform family literacy activities in a family
literacy project that provides services to
families with preschool age children or
elementary school children.

You will include in this section information on
any funds spent to compensate students
employed in jobs that satisfy these criteria. As
noted above, these activities must be “open and
accessible” to the community.
A school may pay students for a reasonable
amount of time spent for training directly related
to FWS employment and for travel directly
related to employment in community service
activities.
Note: Because Section G collects information
on all types of community service, you might
duplicate some of the information you report
here in sections H and I.
23 Number of students in community
service employment
Report the number of students employed
during the 2006-2007 award year in FWS
jobs that met the definition of community
service in the Higher Education Act of
1965, as amended, Part C, Section 441(c).
Also see Volume 6 of the Federal Student
Aid Handbook for a discussion of
community service.

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2008-2009 FISAP Instructions
Valid entries are
0000000-9999999
This field cannot be blank.
24 Federal share of community service
earned compensation
Enter the federal share of compensation
earned in FWS community service jobs
during the 2006-2007 award year.
This amount must not exceed 75 percent of
the total earned compensation for
community service (the sum of fields 24
and 25), unless the institutional-share
requirements have been waived, or unless
an off-campus agency qualified for a 90
percent federal share.
For example, if the total earned
compensation for community service is
$10,000, then Field 24 should be $7,500
($10,000 x .75). Field 25 should be $2,500
($10,000 x .25). If the school has an
approved waiver of the institutional share,
Field 24 could be $10,000 and Field 25
could be $0.
Valid amounts are
000000000-999999999
This field cannot be blank.
25 Nonfederal share of community service
earned compensation
Report the nonfederal (school plus offcampus employer) share of compensation
students earned while employed in
community service jobs.
Valid amounts are
000000000-999999999
This field cannot be blank.

Section H. Information About FWS Students
Employed as Reading Tutors of
Children or Employed in Family
Literacy Activities
For this section, report information about
students employed in these types of activities
whether or not those activities qualify as
community service employment.
The information you report here could,
however, also be part of the information you
report in Section G, if the reading tutoring for
children or the family literacy activities were
open and accessible to the community. As
mentioned in Section G, a service is considered
open and accessible if it is publicized to the
community and the general public uses the
service.
26 Number of FWS students employed as
reading tutors of children or employed
in family literacy activities
Report the number of FWS students
employed during the 2006-2007 award year
as reading tutors of children or employed in
family literacy activities.
The reading tutoring must be provided to
preschool age children or children who are
in elementary school. The family literacy
activities must be in a family literacy
project that provides services to families
with preschool age children or children
who are in elementary school.
The FWS student must perform the work
for the school itself; for a federal, state, or
local public agency; or for a private
nonprofit organization.
Valid entries are
0000000-9999999
This field cannot be blank.

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2008-2009 FISAP Instructions
27 Federal share of earned compensation
for FWS students employed as reading
tutors of children or employed in family
literacy activities
Enter the federal share of compensation
earned by FWS students employed during
the 2006-2007 award year as reading tutors
of children or employed in family literacy
activities.
The federal share can be as high as 100
percent; your school is not required to ask
the Department for a waiver of the FWS
institutional-share requirements. Your
school has the option, however, of
continuing to provide an institutional share
and determining the amount of that share.
27 a. Report the amount of the federal
share entered in Field 27 that was
spent on community service
employment. To qualify as
community service employment, the
reading tutoring for children or
family literacy activities must have
been open and accessible to the
community. As mentioned earlier,
service is considered open and
accessible if it is publicized to the
community and the general public
uses that service.
This information will be used to
determine whether your school, as
part of meeting the 7 percent
community service expenditure
requirement, employed one or more
students in at least one reading
tutoring project as a reading tutor of
children or in a family literacy
project performing family literacy
activities.
Further, this information will be
used to determine whether your
school met one of the requirements
for receiving reallocated
supplemental FWS funds, if you

requested such funds. That
requirement is that you must, as part
of your community service
activities, spend at least 5 percent of
your original plus supplemental
FWS allocations to pay students
employed as reading
tutors of children or employed in
family literacy activities.
Valid amounts are
000000000-999999999
This field cannot be blank.
28 Total earned compensation for FWS
students employed as reading tutors of
children or employed in family literacy
activities
Report the total compensation FWS
students earned during the 2006-2007
award year while employed as reading
tutors of children or while employed in
family literacy activities. Any nonfederal
share of this compensation would come
from your school and/or private nonprofit
organizations.
Valid entries are
0000000-9999999
This field cannot be blank.
Section I. Information About FWS Students
Employed as Mathematics Tutors
of Children
For this section, you report information about
students employed in this activity whether or not
that activity qualifies as community service
employment.
The information you report here could,
however, also be part of the information you
report in Section G, if the mathematics tutoring
for children was “open and accessible” to the
community, as defined in Section G.

Part V—Federal Work-Study Program (FWS) Fiscal Operations Report

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2008-2009 FISAP Instructions
29 Number of FWS students employed as
mathematics tutors of children

Valid amounts are
000000000-999999999
This field cannot be blank.

Report the number of FWS students
employed during the 2006-2007 award year
as mathematics tutors of children. The
mathematics tutoring must be provided to
students from the elementary through
ninth-grade levels. The FWS student must
perform the work for the school itself; for a
federal, state, or local public agency; or for
a private nonprofit organization.
Valid amounts are
000000000-999999999
This field cannot be blank.
30 Federal share of earned compensation
for FWS students employed as
mathematics tutors of children
Enter the federal share of compensation
FWS students earned during the 2006-2007
award year while employed as mathematics
tutors of children.
The federal share can be as high as 100
percent; your school is not required to ask
the Department for a waiver of the FWS
institutional-share requirements. Your
school has the option, however, of
continuing to provide an institutional share
and determining the amount of that share.
Valid amounts are
000000000-999999999
This field cannot be blank.
31 Total earned compensation for FWS
students employed as mathematics
tutors of children
Report the total compensation FWS
students earned during the 2006-2007
award year while employed as mathematics
tutors of children.

Part V—Federal Work-Study Program (FWS) Fiscal Operations Report

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2008-2009 FISAP Instructions

Instructions for Part VI:
Program Summary for Award Year
July 1, 2006 through June 30, 2007
Section A. Distribution of Program
Recipients and Expenditures by
Type of Student
Who must complete Part VI, Section A?
If you participated in the Federal Perkins Loan,
FSEOG, or FWS Program in the 2006-2007
award year, you must complete this section.
What do I need to complete this section?

count of enrolled students; each student is
counted only once. If a student received funds
from more than one program, you would
nevertheless report that student only once in this
column.
The table below illustrates this concept on a
very basic level. Each student listed participates
in a varying number of campus-based programs,
indicated by the entries in each program column,
but each student is counted only once and is
therefore “unduplicated.”

You will need data from parts III, IV, and V of
this FISAP and from your school’s records.
General instructions for Section A
Report the distribution of aid recipients and the
amounts spent during the 2006-2007 award
year—by taxable and untaxed income levels—
for undergraduate dependent students (fields 1
through 7), undergraduate independent students
(fields 8 through 14), and/or graduate/
professional students (Field 15). Definitions for
types of students are found in Part II, Section F
of these instructions (see page II-8).
Students reported in fields 1 through 15 will be
all students, whether full time or part time.
Students entered in Field 17 are those students
from fields 1 through 15 who are enrolled less
than full time.
Students entered in Field 18 are those students
from fields 1 through 15 with automatic zero
EFCs.
The entries in column g are unduplicated counts,
and for most schools, are not the sum of
columns a, c, and e. Column g represents a head

FWS
Student A
Student B
Student C
Student D

Perkins FSEOG

*
*
*

*
*
*
*

*

Unduplicated
1
1
1
1

In this example, a school has four students who
receive campus-based program funds.
Placing students into the correct income
categories for fields 1 through 14 is done in the
same way as for “eligible aid applicants” in Part
II, Section F.
To place a student with an automatic zero EFC
into the appropriate income category, use the
student’s income that would have been used to
calculate an Expected Family Contribution for
2006-2007 if the student had not been
designated as having an automatic zero EFC.
Such students should be included in fields 1
through 15.
For Perkins and FWS recipients: A student
who was a recipient in more than one academic
category in 2006-2007 (e.g., undergraduate one
term and graduate in another, dependent in one

Part VI—Program Summary for Award Year July 1, 2006 through June 30, 2007

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2008-2009 FISAP Instructions
term and independent in another, or full time in
one term, less than full time in another) should
be reported in the category in which he or she
was enrolled during the final term of the 20062007 academic year (or the final month of the
training program, for schools with a nontraditional calendar).
For students who received only FSEOG
funds: As FSEOG recipients can only be
undergraduate students, report them in the
appropriate undergraduate category (dependent
or independent, by income) regardless of any
subsequent work they might have done as
graduate students.
For FSEOG recipients who also received
Perkins/FWS: If FSEOG recipients also
received Perkins and/or FWS funds, report such
students, only once, in the unduplicated
recipients column (g), according to the students’
status in the final term (or month) of the 20062007 academic year.
Field-by-field instructions for Section A
Field
1-14 Undergraduate dependent and
independent students
Column a. Report the number of
undergraduate dependent and independent
Federal Perkins Loan Program recipients
for each income level in fields 1 through14.
Valid entries are
0000000-9999999
This field cannot be blank.
Column b. Report the amounts of funds
lent to the borrowers you reported in
column a, according to their income levels.
For example, in column a, Field 3, you
might have reported 100 undergraduate
dependent students with incomes in the
$12,000 to $23,999 range. In column b,
Field 3, enter the total amount of funds you
lent those 100 students.

Valid amounts are
000000000-999999999
This field cannot be blank.
Column c. Report the number of
undergraduate dependent and independent
FSEOG recipients for each income level in
fields 1 through 14.
To be an FSEOG recipient, the student
must have received some federal funds
from the FSEOG Program in the 20062007 award year.
Valid entries are
0000000-9999999
This field cannot be blank.
Column d. In fields 1 through 14, report the
amounts of FSEOG funds provided to the
recipients you reported in column c,
according to their income levels.
Under the “Individual FSEOG Recipient
Basis” and “Fund-Specific Basis” methods
of providing the required nonfederal share,
you must report, for each FSEOG recipient,
the appropriate 25 percent nonfederal and
75 percent federal shares, unless your
school has been granted a waiver of the
institutional match requirement for 20062007. In that case, report whatever federal
funds your school expended.
Under the “Aggregate Basis” method,
however, each FSEOG recipient will not
have received the 25 percent nonfederal
share. Therefore, you must only ensure that
the sum of all funds awarded to FSEOG
recipients in the 2006-2007 award year
comprises 75 percent FSEOG federal funds
and 25 percent nonfederal resources. For
example, if you had awarded a total of
$60,000 to FSEOG recipients in 20062007, $45,000 must have come from
FSEOG federal funds, and $15,000 must
have come from nonfederal resources. If
there are 100 FSEOG recipients, the entire
$15,000 nonfederal resource requirement

Part VI—Program Summary for Award Year July 1, 2006 through June 30, 2007

VI-2

2008-2009 FISAP Instructions
could be met by awarding that amount to
just four FSEOG recipients, if you chose.
You would then break down and report the
$15,000 according to the appropriate
income levels of the four FSEOG
recipients.
For more information on the methods of
providing the nonfederal share, refer to the
2006-2007 Federal Student Aid Handbook,
Volume 6, Chapter 1. See the section
entitled “FSEOG Nonfederal Share.”
Valid amounts are
000000000-999999999
This field cannot be blank.

15 Graduate/professional students
Column a. Report the number of
graduate/professional recipients in the
Federal Perkins Loan Program.
Valid entries are
0000000-9999999
This field cannot be blank.
Column b. Report the amount lent to the
recipients you reported in column a,
according to their income levels.
Valid amounts are
000000000-999999999
This field cannot be blank.

Column e. Report the number of
undergraduate dependent and independent
FWS recipients for each income level in
fields 1 through 14.

Column e. Report the number of
graduate/professional recipients in the FWS
Program.

Valid entries are
0000000-9999999
This field cannot be blank.

Valid entries are
0000000-9999999
This field cannot be blank.

Column f. Report the amounts of FWS
funds earned by the recipients you reported
in column e, according to their income
levels.

Column f. Report the amount earned by the
recipients you reported in column e,
according to their income levels.

Valid amounts are
000000000-999999999
This field cannot be blank.
Column g. Report the unduplicated number
of recipients for columns a, c, and e for
each field. See page VI-1 for a discussion
of unduplicated recipients.
Valid entries are
0000000-9999999
This field cannot be blank.

Valid amounts are
000000000-999999999
This field cannot be blank.
Column g. Report the unduplicated number
of recipients in columns a and e. See the
discussion of unduplicated recipients on
page VI-1.
Valid entries are
0000000-9999999
This field cannot be blank.

Part VI—Program Summary for Award Year July 1, 2006 through June 30, 2007

VI-3

2008-2009 FISAP Instructions
16 Total
The FISAP on the Web will automatically
calculate Field 16 totals for columns a, b, c,
d, e, f, and g.
In column b, the total amount of Federal
Perkins Loan funds lent equals Part III,
Section B, Field 5.
In column d, the total FSEOG amount
spent equals Part IV, Section C, Field 11.
The total amount of FSEOG funds spent
comprises expenditures made from these
sources:




FSEOG federal funds,
FWS and Federal Perkins Loan funds
transferred to FSEOG, and

graduate/professional recipients who were
less-than-full-time students.
Valid entries are
0000000-9999999
This field cannot be blank.
Column b. Report the funds lent to the
borrowers you reported in column a,
according to their income levels.
Valid amounts are
000000000-999999999
This field cannot be blank.
Column c. Of the students listed in fields 114, report the number of FSEOG recipients
who were less-than-full-time students.
Valid entries are
0000000-9999999
This field cannot be blank.

Nonfederal share.

In column f, the total FWS funds to
students equals Part V, Section C, Field 11.

Column d. Report the funds awarded to the
recipients you reported in column c,
according to their income levels.

The total amount of FWS funds spent
comprises expenditures made from these
sources:

Valid amounts are
000000000-999999999
This field cannot be blank.





FWS federal funds,
Federal Perkins Loan funds transferred
to FWS, and
Nonfederal share.

Column g. This column contains the total
unduplicated number of recipients in
columns a, c, and e. See the discussion of
unduplicated recipients on page VI-1.
17 Total less-than-full-time students
Column a. Of the students listed in fields 115, report the number of Federal Perkins
Loan Program undergraduate and

Column e. Of the students listed in fields 115, report the number of FWS undergraduate and graduate/professional
recipients who were less-than-full-time
students.
Valid entries are
0000000-9999999
This field cannot be blank.
Column f. Report the funds earned by the
recipients you reported in column e,
according to their income levels.
Valid amounts are
000000000-999999999
This field cannot be blank.

Part VI—Program Summary for Award Year July 1, 2006 through June 30, 2007

VI-4

2008-2009 FISAP Instructions
Column g. Report the unduplicated number
of recipients in columns a, c, and e. See the
discussion of unduplicated recipients on
page VI-1.
Valid entries are
0000000-9999999
This field cannot be blank.
18 Total “Automatic” Zero EFC students
Column a. Of the students listed in fields 115, report the number of Federal Perkins
Loan Program undergraduate and
graduate/professional recipients who were
automatic zero EFC students.

undergraduate and graduate/professional
recipients who were automatic zero EFC
students.
Valid entries are
0000000-9999999
This field cannot be blank.
Column f. Report the funds earned by the
recipients you reported in column e,
according to their income levels.
Valid amounts are
000000000-999999999
This field cannot be blank.

Valid entries are
0000000-9999999
This field cannot be blank.

Column g. Report the unduplicated number
of recipients in columns a, c, and e. See the
discussion of unduplicated recipients on
page VI-1.

Column b. Report the funds lent to the
borrowers you reported in column a,
according to their income levels.

Valid entries are
0000000-9999999
This field cannot be blank.

Valid amounts are
000000000-999999999
This field cannot be blank.
Column c. Of the students listed in fields 114, report the number of FSEOG
undergraduate recipients who were
automatic zero EFC students.
Valid entries are
0000000-9999999
This field cannot be blank.
Column d. Report the funds awarded to the
recipients you reported in column c,
according to their income levels.
Valid amounts are
000000000-999999999
This field cannot be blank.
Column e. Of the students listed in fields 115, report the number of FWS

Section B. Calculating the Administrative
Cost Allowance
This worksheet is automatically calculated for
you, based on other FISAP fields you have
completed.
You may charge the administrative cost
allowance (ACA) against one or all of the
campus-based programs from which you
awarded funds to students during the 2006-2007
award year.
Note: Remember that your ACA comes from
your campus-based program allocations and
therefore should be budgeted in advance as part
of those allocations. The ACA is not a
supplemental amount from the U.S.
Department of Education.
For more information on calculating the ACA,
see the 2006-2007 Federal Student Aid
Handbook, Volume 6, Chapter 1.

Part VI—Program Summary for Award Year July 1, 2006 through June 30, 2007

VI-5

2008-2009 FISAP Instructions
You may not charge the ACA against Federal
Perkins Loan or FWS program funds if your
only expenditure in that program(s) was a
transfer of funds to another program.
Step 3, Field 23 - Once the total administrative
cost allowance is computed, you may charge
this amount, at your school’s discretion, to
available campus-based program funds, as
described above. (For the Federal Perkins Loan
Program, “available funds” represents cash on
hand in the Loan Fund.)
Retain a copy of the worksheet for audit and
program review purposes.

Part VI—Program Summary for Award Year July 1, 2006 through June 30, 2007

VI-6