Minimun Burden Data Elements for Migrant Student Exchange

Minimum Data Elements Used by MSIX

MINIMUM DATA ELEMENTS (MDEs) FOR MIGRANT STUDENT
INFORMATION EXCHANGE (MSIX)
There are 66 minimum data elements required for MSIX. Of these, data collection and entry are required for an estimated 26 elements
(the first group below). The data elements in the second group are collected and entered through other means, but they are included in
the estimate of indirect costs for data maintenance, updating, and transmission. Burden was estimated per data element in seconds and
assumes that most data collection, maintenance, and related activities would be organized into each State's ongoing process for
information, collection, recordkeeping, and data processing. For example, all new enrollees in a MEP might normally be processed at the
same time. Also, certain data element groups require multiple entries—such as Course Type records, which could entail up to 44
occurrences. These variations have been included in the estimates.

FIRST GROUP: DATA ELEMENTS REQUIRING COLLECTION AND DATA ENTRY UNDER THIS
SECOND GROUP: DATA ELEMENTS COLLECTED AND ENTERED ELSEWHERE, BUT REQUIRING
MAINTENANCE AND TRANSMISSION UNDER THE MSIX REQUEST
INFORMATION COLLECTION REQUEST
Collection Method
MDE #
27
28
29
30
31
46
47
48
49
50

Element_Name

Immunization Record Flag
Enrollment Date
Enrollment Type
School-Project Name
MEP Project Type
Med Alert Indicator
PFS Flag
Designated Graduation School
Withdrawal Date
Assessment Title

Burden (secs)
Health Record
School/MEP Project
School/MEP Project
School/MEP Project
School/MEP Project
Health Record
MEP Database
Student
School/MEP Project

10
30
30
30
30
30
10
30
30

12
12
12
12
6
6
12
6
12

9.59
3.31
3.31
3.31
1.50
1.28
0.58
0.32
3.31

30

18

5.12

30

18

5.12

30

18

5.12

30

18

5.12

30

18

5.12

30

18

5.12

System

30

18

5.12

School
School
School
School
School
School
School
School
School
School

30
30
30
30
30
30
30
30
30
45

44
44
44
44
44
44
44
44
44
44

2.73
2.73
2.73
2.73
2.73
2.73
2.73
2.73
2.73
4.09

Records
Records
Records
Records

Records

State or District Computer
System

51

Assessment Content

52

Assessment Type

State or District Computer
System
State or District Computer
System

53

Assessment Administration Date

State or District Computer
System

54

Assessment Reporting Method

State or District Computer
System

55

Score Results

State or District Computer
System

56

58
59
60
61
62
63
64
65
66
57

Assessment Interpretation

Subject Area Name
Course Type
Academic Year
Course Section
Term Type
Clock Hours
Grade-to-Date
Credits Granted
Final Grade
Course Title

Total Data Burden per
Instance (National)
Occurrences Person Years

State or District Computer
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Grand Total

770

639

91.01

1
Collection Method

Total Data Burden

MDE
#

Element_Name

1
2

MSIX Identification Number
State Student Identifier

3

State Student Identifier Type

4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
32

First Name
Middle Name
Last Name 1
Last Name 2
Suffix
Sex
Birth Date
Multiple Birth Flag
Birth City
Birth State
Birth Country
Birth Date Verification
Male Parent First Name
Male Parent Last Name
Female Parent First Name
Female Parent Last Name
Qualifying Arrival Date
Qualifying Move From City
Qualifying Move From State
Qualifying Move From Country
Qualifying Move To City
Qualifying Move To State
Eligibility Expiration Date
School Identification Code

Burden (secs)
MSIX

0

3

0.00

0

3

0.00

System

0

3

0.00

Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
Certificate of Eligibility
MEP Database

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

0

6

0.00

0

6

0.00

0

6

0.00

0

6

0.00

0

6

0.00

0

6

0.00

0

6

0.00

0

6

0.00

State or District Computer

State or District Computer
System

Facility Name

Education Data Exchange
Network

34

Facility Address 1

Education Data Exchange
Network

35

Facility Address 2

36

Facility Address 3

37

Facility City

Education Data Exchange
Network
Education Data Exchange
Network
Education Data Exchange
Network

38

School District

Education Data Exchange
Network

39

Facility State

Education Data Exchange
Network

40

Facility Zip

FTE

State or District Computer
System

33

Occurrences

Education Data Exchange

Network
41

Telephone Number

42
43
44

Grade Level
LEP Indicator
IEP Indicator

0

6

0.00

Network

0

6

0.00

Certificate of Eligibility
MEP Database
MEP Database

0
0
0

3
3
3

0.00
0.00
0.00

Education Data Exchange

2
45

Continuation of Services Reason

MEP Database

0

5

0.00

Student Information

0

0

0

0.00

School/Project Enrollments

0

0

0

0.00

Assessment Information

0

0

0

0.00

0

0

0

0.00

Course History Information

3