U.S. Department of Education Supplemental Information for the SF-424 form (JH)

Forms and Documents

Forms and supporting documents for this ICR

Document	Type	Status	Availability
U.S. Department of Education Supplemental Information for the SF-424	Form and Instruction	New	Available
Supporting Statement.doc	Supporting Statement A	Uploaded 2008-04-16	Available

IC Document Collections

Information collection document groups

IC ID	Collection	Type	Status	Form
41563	Application for Federal Education Assistance (ED Form 424) Clearance Package (SC)		Removed
184476	U.S. Department of Education Supplemental Information for the SF-424	Form and Instruction	New

ICR Details

OMB Control No: 1894-0007	ICR Reference No: 200804-1894-001
Status: Historical Active	Previous ICR Reference No: 200803-1894-007
Agency/Subagency: ED/OS	Agency Tracking No: 3589
Title: U.S. Department of Education Supplemental Information for the SF-424 form (JH)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 05/20/2008
	Date Received in OIRA: 04/16/2008
Terms of Clearance: ED may continue to use the old form while the new form is being redesigned.

table that charts list comparision

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2011	36 Months From Approved	05/31/2008
Responses	26,000	0	25,344
Time Burden (Hours)	7,860	0	6,763
Cost Burden (Dollars)	0	0	0

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Abstract: In the previous clearance of the 1890-0017 collection (now 1894-0007) in 2004, the U.S. Department of Education (ED) cleared the Application for Federal Education Assistance or ED 424 under this collection number. Since that time, ED has discontinued use of the ED 424 Form and has begun using the SF-424, Application for Federal Assistance, together with the U.S. Department of Education Supplemental Information for SF-424 form. ED made a policy decision to switch to the SF-424 in keeping with Federal-wide forms standardization and streamlining efforts, especially with widespread agency use of Grants.gov. There were several data elements/questions on the ED 424 that were required for ED applicants that were not included on the SF-424. Therefore, ED put these questions that were already cleared as part of the 1890-0017 collection (now 1894-0007) on a form entitled the, U.S. Department of Education Supplemental Information for the SF-424. The forms in the SF-424 forms family (e.g., the SF-424 Core Form, SF-424M, etc.) have already been cleared for use by Federal agencies to collect certain identifying information and other data from grant applicants. In this renewal for the collection package for 1894-0007 (formerly 1890-0017) , ED is requesting clearance only for the U.S. Department of Education Supplemental Information for the SF-424 form (ED Supplemental Information form). The questions on this form deal with the following areas: Project Director identifying and contact information; Novice Applicants; and Human Subjects Research. The ED supplemental information form could be used with any of the SF-424 forms in the SF-424 forms family, as applicable.

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Authorizing Statute(s): US Code: 20 USC 1221e-3 Name of Law: Department of Education Organization Act
   US Code: 20 USC 3474 Name of Law: General Education Provisions Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	72 FR 8301	02/13/2008
30-day Notice:	Federal Register Citation:	Citation Date:
	73 FR 20616	04/16/2008
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

table that charts list of burden

IC Title	Form No.	Form Name
Application for Federal Education Assistance (ED Form 424) Clearance Package (SC)
U.S. Department of Education Supplemental Information for the SF-424	N/A	US Department of Education Supplemental Information for the SF-424

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ICR Summary of Burden

table that charts list of burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	26,000	25,344	0	656	0	0
Annual Time Burden (Hours)	7,860	6,763	0	1,097	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: There is a slightly greater number of respondents estimated in this collection (26,000) than in the current inventory for this collection (25,344). The change in respondents is due to a higher number of discretionary and formula grant applicants estimated for FY 2008, 2009 and 2010 (based on applicant data in the last 3 fiscal years). Please note however that the number of respondents for the Impact Aid programs was deleted from this collection since the Impact Aid formula programs do not use the SF 424 or this ED Supplemental Information form. The limited number of potential Impact Aid discretionary grants applicants (e.g., less than 250) are included in the discretionary grant applicant numbers. The burden hours have also been increased from the current inventory (7860 burden hours requested vs. 6753 burden hours in the current inventory). This increase is due to the fact that it may take slightly longer (average of 20 minutes vs. 15 minutes (in current inventory)) for discretionary grant applicants to complete the revised ED Supplemental Information form now that all discretionary grant applicants must indicate on the form whether or not they meet ED’s definition for a novice applicant. Some applicants may need to research their Federal funding history in order to accurately respond to this question.

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Annual Cost to Federal Government: $168,291

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? Uncollected

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 04/16/2008

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